 gp minutes
BUCKLAND MONACHORUM PARISH COUNCIL
GENERAL PURPOSES SUB-COMMITTEE.
Draft minutes of the General Purposes Sub-committee meeting held on Tuesday 13th May at 7.30pm in The Richard Mabey Room, Buckland
Monachorum Village Hall.
Present: Miss M Allen (Chairman), Mrs S Challiss, Mr D Simkins, Mrs C Allan, Mr R White.
1. Apologies: Mrs N Mcdermott.
2. Lease of the barn at the recreation field Crapstone.
Mrs O’Keefe has terminated the lease, returned the keys, but has not cleared the barn.
Mr Carmichael has expressed an interest in using the barn for storage, and has offered to clear the contents. Following discussion it was agreed
to recommend a charge of £20 per month for the lease between June and September and £40 a month there after to be linked with the
annual leasing of the field. The responsibility for rates, water and electricity will rest with the leaseholder.
3. Bus shelters.
a. Minor repairs to the concrete bus shelter in Milton Combe. The repairs have not yet been completed; the Clerk will contact the builder.
b. The no-smoking signs have not yet been erected in the shelter at Yelverton. The Parish Council has been informed that DCC is the issuing
authority and that it has made arrangements to obtain the signs.
4. Maintenance work to the play parks following annual inspection.
a. A possible toggle trap at the top of the slide has been identified. The equipment met with the safety standards at the time of purchase and
installation. New regulations have resulted in this low risk hazard being identified. In the past Mr Osborn made investigation into how the
equipment could be adjusted to improve the situation, a solution was not identified. Mr Simkins will look into the matter.
b. A badly worn link at the end of the chain balance and on the swing steps has been identified. Mr Butland will inspect the chain to see how
easy it will be to repair.
c. The veneer on one of the play boards is worn. This will need to be removed. The working party arranged for 31st May will inspect the board and arrange for the work to be done.
d. The waste bin is currently located near to the bench by the swings. It has been suggested by the inspector that this be moved further away. In the past the bin has been located by the entrance gate, however, members of the public using the play park keep moving it to beside the seat for for convenience.
e. The small gate latch needs replacing. Clerk to arrange this.
5. Waste Bin Facilities in the Parish.
a. WDBC is considering the request for a new bin to be located near to the re-cycling bins at Yelverton.
b. Clerk is to contact Jane Savage WDBC to find out how often the cardboard and petra pack recycle bins are emptied.
6. Review of the Church grounds and cemetery.
a. The diseased tree is in the process of being felled by Norman Gay, and the work should be completed by the end of the week. It is agreed
that Mr Liversidge be asked to cut the grass in the Meadow.
b. It is agreed that a working party will meet at the cemetery to undertake a topple test of the headstones on May 31st at 9.30am. Miss Allen,
Mr Simkins, Mrs Allan and Mrs Reid to attend.
c. The Clerk reported that notification has been received of an amount of money bequeathed to the Parish Council for the maintenance of
the cemetery from the estate of Miss E. L. Hatch.
7. Grass Cutting in Yelverton.
a. It has been noticed that the work to create the cycle track at Leg O’Mutton has cut through and divided the area of grass bank that is
usually included in the grass-cutting contract. This makes the work fiddly for the contractor who has also reported receiving complaints from
drivers whose cars are frequently parked in the car park abutting the grass bank, and become splattered with grass cuttings. The working
party meeting on 31st May will visit the area to make an inspection and make recommendations on possible alterations to the cutting schedule.
b. Clerk is to find out from DNPA if there are plans to cut back the overgrown rhododendrons and brambles near to the Leg O’Mutton toilets.
8. Footpaths.
a. Mr Simkins proposed that plans be made to provide a new Parish footpath leaflet to incorporate walks that link some of the tourist attractions in the area. This was agreed.
b. Discussion took place on a DCC project that was in place to investigate footpaths defined on the definitive map but no longer in use. It was
agreed for the Clerk to find out whether this project is still in existence.
The meeting closed at 8.25pm.
BUCLKLAND MONACHORUM PARISH COUNCIL
ALLOTMENT SUB-COMMITTEE
Minutes of the meeting held on Tuesday 1st April 2008 in Milton Combe Village Hall at 8pm.
Present: Miss M Allen (Chairman), Mr R White, Mrs S Reid, Mr D Simkins, Mr D Butland and
Mrs E Simkins (Clerk).
1. Apologies. Mr P Barons.
2. Quotes for Desk Top Surveys and Phase 2 Surveys. Quotes for surveys have been received from one Company of the three that were approached. Cornwall Consultants have provided information on Phase 1 and Phase 2 surveying of all three possible sites for allotments in the Parish. These are the top end of the cemetery field, the memorial meadow and part of the playing field in Crapstone. Following discussion and referral to previous minutes, it was agreed that the most suitable site, with regard to location within the Parish, access, parking and available land, is the field at Crapstone. The Crapstone site is the most complicated to survey due to the historical use by the MOD. However remediation work was carried out at the time of the sale to the Parish Council, to the standard required for use as a playing field. A phase 2 Survey may not be necessary, but will be at the discretion of the local Borough Council once the phase 1 report is received.
It is recognised that future use of the land has to be taken into consideration, and also that the details of the lease for allotment use will have to be carefully worded. The DAPC has offered assistance with this.
3. Source of Grants. Mr Simkins reported on the Local Food open grants programme run by the Royal Society of Wildlife Trusts, an award partner of the Big Lottery Fund. The grant is available in support of non-profit taking organisations with social and environmental objectives, which includes Parish Councils. Allotments are on the top of the list of types of projects that best fits the grant criteria. It is agreed that an initial approach should be made to find out if there is a chance of gaining funding for the Parish Allotment Project. At this stage it is difficult to determine the overall cost of the project, but the Survey Company has provided an idea of how much it would cost to replace soil under remediation work, and the cost of fencing the area can be obtained locally.
4. It is agreed to recommend to Full Council that the Cornwall Consultants be requested to carry out the initial survey on Crapstone Field.
The meeting closed at 8.45pm.
BUCKLAND MONACHORUM PARISH COUNCIL
Minutes of Allotment sub-committee meeting held on 8th January 2008.
Members present: Miss M Allen, Mr D Butland, Mr D Simkins, Mr P Barons, Mrs S Reid, Mr R White and Mrs E Simkins (Clerk).
Apologies.
1. Mr Simkins provided information on the three sites currently being considered as possible locations for allotments. He also provided details on average size of plots and reported on the current requirements for validation of the condition of the soil together with estimates of the cost of soil replacement if this became necessary. He also provided details of a new grant that will be available from the Spring 2008.
2. Report by the Clerk. The Clerk reported on advice obtained from Frederick Sherrell on the possible cost and work involved in obtaining a Site Specific Survey and soil testing.
3. Members discussed the feasibility of each site and the problems that each area threw up with regard to accessibility, long term needs, soil contamination, and cost.
a)The cemetery land would not be required for burials for at about 40 years and temporary arrangements could be made for allotments in this location; the disused track running adjacent to the field could be cleared to provide easy access. It is in a sunny un-shaded position facing south. Soil testing of this area would not be complicated due to its historical use as an agricultural field. Disadvantages to this site are the lack of parking, its close proximity to the cemetery, the future need of the land for burials; it will be very visible on the horizon.
b)The Memorial Meadow has not attracted any interest for burials of ashes and so could be used on a permanent basis for allotments; there is access from the footpath and for vehicles from the rear of the cemetery. Soil testing of this area would not be complicated due to its historical use as an agricultural field. Disadvantages are that it is only large enough for about 8 plots, it is in partial shade for part of the day due to the trees on the boundary, and the lower end is very wet. It is also close to the cemetery and there is a lack of parking facilities.
c)The Crapstone field will involve a more detailed survey to ascertain the level of soil contamination. It is likely that it will be necessary to replace the soil. It is available for the creation of permanent allotment plots. It is in an open position with easy access and parking facilities. Its location is central to the Parish.
4. Other sites in the parish currently being used as allotments were discussed. Mr Butland offered to find out more about the site behind the church, (belonging to the Drake Manor Inn), which is currently leased to a resident, but is not being cultivated.
5. Following further discussion on the cost of having the soil tested, it was agreed to recommend to the main council that quotes be obtained from specialist companies for a spectrum analysis of the Crapstone field, and for site-specific analysis of all the sites so that a decision can be made on whether or not to go ahead with full surveys.
The meeting closed at 9.30pm.
BUCKLAND MONACHORUM PARISH COUNCIL
Notes on Allotment sub-committee meeting held on 13th November 2007.
Members present: Miss M Allen, Mr D Butland, Mr D Simkins, Mr P Barons, Mrs S Reid and
Mrs E Simkins (Clerk).
1. Appointment of Chairman: Mr Barons proposed Miss Allen as Chair of the committee this was agreed.
2. Apologies: Mr R White.
3. Information on allotments: Information was provided on allotment law, advice from DAPC and on the last investigation into provision of allotments made in 2001.
4. Possible sites and suitability: Three sites in the Parish have been identified for a feasibility study. The top of the field above the cemetery, the Meadow and a section of the recreation field in Crapstone. Discussion also took place on the privately owned sites used as allotment gardens in the village of Buckland Monachorum. A letter from a member of the public about concerns over allotments being located near to the cemetery was noted.
5. Future research requirements:
a). More information and advice from DAPC on the legal aspect. Clerk
b). Information on the current privately owned sites. David Simkins, Dave Butland and Peter Barons.
c). Information/advice from the Allotment Society on requirements. Marilyn Allen.
d). Information from WDBC Environment Department on the requirements for soil testing and treatment on sites in the Parish. Clerk.
e). Outline plans of the areas that could be used in the recreation field Crapstone and the top end of the field above the cemetery. David Simkins.
f). An idea of cost of earth removal and replacement, and of soil testing. Clerk.
g). An estimate of the cost of clearing an entrance to a site at the top of the field above the cemetery. Clerk.
h). Information on grants that may be available. Clerk.
6. Next meeting: The next meeting will take place on 8th January.
BUCKLAND MONACHORUM PARISH COUNCIL
GENERAL PURPOSES SUB-COMMITTEE
SITE MEETING 20TH OCTOBER 2007 9.30AM.
PRESENT: Mr R White, Miss M Allen, Mrs C Allan, Mr D Simkins, and Mrs E Simkins (Clerk).
1. Mr White proposed and it was agreed to appoint Miss M Allen as Chairman of GP.
2. The inspection began in the Churchyard. It was noted that there was a sapling growing under the fir tree by the boundary wall to the pub that needs removing. Clerk to inform Mr Liversidge.
3. The rhododendrons on the boundary with the footpath require trimming. This is due to be done under the current contract.
4. The gate on the rear entrance to the Churchyard requires repair or replacement. The Clerk has a wooden gate previously used on the footpaths that may
be suitable.
5. The hedge running along the boundary of footpath 6 needs cutting back. It is recommended that the Clerk obtain costings.
6. An inspection of the memorial meadow and the Churchtown field was made, and consideration given towards suitability of the sites for possible creation of
allotments. This is an item that will be placed before Council for full discussion.
7. The shrubs and hedges in the cemetery are due to be trimmed under the terms of the contract. The hedges on the play park boundary and on the boundary to the cemetery are due to be cut in the next few weeks.
8. It was noted that the trees on the boundary of the front entrance to the cemetery were hanging over the road and may require trimming back. It is recommended
that the Landscape Officer from WDBC be asked to provide a report on their condition and give advice on necessary action.
9. It was noted that the restraining bar in the cradle seat in the Buckland play park has been repaired, but the screw needs further tightening. Clerk to make
arrangements for this to be done. An order for stoppers to cover the bolt holes in the jungle gym has been made.
10. An inspection was made of the local bus shelters. The Buckland shelter by the play park has been badly scratched, and may need a replacement panel. It is
recommended that the Clerk obtain costings. It was agreed some time ago to demolish the unused shelter at Whistley. Clerk to obtain costings for consideration
at the forthcoming finance meeting.
11. An inspection was made of the Victorian Monument and the Pump by the rock on the airfield. Both items require weeding and tidying up. Clerk to make
arrangement. It is recommended that historical information on the Pump be obtained from the local history society with a view to erecting a plaque.
12. An inspection of the trees at Leg O’Mutton was made. The undergrowth has recently been cleared around the trees, and the area is looking very tidy. There is
an ongoing problem with rubbish being blown across from the re-cycling bins. Youngsters have also been using the undergrowth as an area to make camps.
The meeting closed at 11.35am.
BUCKLAND MONACHORUM PARISH COUNCIL
General Purposes Sub-committee, Notes on site meeting held on 10th March at 9.30am.
Present:
Miss M Allen (Chairman), Mr D Simkins, Mr P Wing, Mrs S Challiss
Apologies: Mrs S Reid, Mrs S Woollacott and Mr R White.
!. Crapstone Field.
1. The swings require greasing around the hinges. The paint on the legs of the supports is failing. This will need
rubbing down and re-painting. It is recommended that the Clerk arrange for the work to be carried out.
2. The field and play area has received one cut, but the mound and play area will require another cut soon.
Clerk to contact the grass-cutting contractor.
3. The rough area behind the barn and leading towards the play park will require a cut soon. Clerk to contact Mr Barons.
4. The gravel on the driveway leading to the barn has been washed away and created a mess.
5. Glass and wood has been dumped around the back of the barn, black sacks of rubbish have been dumped on the rear
boundary to the field.
6. The protective covering on the windows of the barn has come loose.
7. The guttering is loose and needs re-fixing.
8. It is recommended that the Clerk arrange for these works (4-7) to be carried out.
9. It is noted that it would be possible to fence off the area from the field entrance gate down to the existing post
and rail fence on the boundary of the car park. This would prevent anyone from being able to access the field to dump
rubbish. This is something that could be considered in the future if fly tipping becomes a problem.
2. Bus Shelters
1. The bus shelter in Crapstone is in reasonable order. The stone wall to each side of the shelter is becoming unstable.
Clerk to contact the owner . It is noted that the landowner is proposing to develop the area, and this would include
the re-location of the shelter.
3. Church Grounds and Cemetery.
1. It is noted that the pile of rubbish at the side entrance to the cemetery needs clearing. The goundsman usually has
an annual bonfire to clear this. It is recommended that this be arranged soon.
2. It is recommended that a skip be hired to take away rubbish that has been left behind the green shed.
3. It is recommended that repairs be made to the boxes sheltering the two taps at the rear boundary of the cemetery.
4. It is recommended that overgrown shrubs and tree branches by the Garden of Remembrance and around the Lych gate be cut
back.
5. It is recommended that a survey be made of the condition of the roof of the Lych gate.
4. Parish Trees at Yelverton.
1. It is recommended that a cut of the growth around trees adjacent to the area cut in 2006 at Leg O’Mutton be carried out. It is noted that a clearance of
brambles has been carried out around the trees adjacent to St Paul’s car park, it is assumed that this was arranged by DNPA, something that was discussed
in 2006.
2. It is noted that a lot of rubbish has accumulated in the area between the play park and re-cycle bins. It is
recommended that the Clerk contact the Yelverton Village Park Committee and see if arrangements can be made for
a volunteer clearance working party.
The Meeting ended at 10.45am.
These notes were approved with some amendment to the recommendations, at the council meeting held on 20th March 2007.
BUCKLAND MONACHORUM PARISH COUNCIL
WWW.bmpc.info
Notes of the Meeting held with Dartmoor National Park and Natural England to discuss the Boars on the Moor at Buckland Monachorum Village Hall on 6th February 2007 at 7.30pm.
Present:
Mr R White, Chairman. Ella Briens – DNPA Ranger. Charlie Wilson, Senior Wildlife Advisor, Natural England. Pete Stephens, ecologist with Natural England. Joe Hess, Agent for Maristow Estate. Barry Collacot, Police Firearms Licencing Department. Alfie Cunningham, Plymouth City Animal Welfare Officer.
Council’s represented: West Devon Borough Council, Devon County Council, Buckland Monachorum Parish Council, Horrabridge Parish Council, Shaugh Prior Parish Council, Burrator Parish Council.
52 members of the public.
The Chairman opened the meeting and invited Ella Briens to begin proceedings. Ella outlined the situation regarding the appearance of the boars on the Moor from the perspective of the Dartmoor National Park Authority. Dartmoor National Park Authority is concerned that access to the Moor is not compromised, that the landscape is not spoilt, that grazing stock are not harmed, and that the ecology of the Moor is not adversely affected.
Mr Charlie Wilson and Pete Stephens were invited to provide a report on the role of Natural England and its relationship with Dartmoor National Park, and to provide information on the history of boar in England and Europe, and the affects the recent introduction of boars is having on Dartmoor.
No one is certain where the boars come from, but it is most likely that they come from being released by a leisure farmer unable to cope with maintaining them, or who did not have the necessary licence/permit to keep them. It is not known how many are in the sounder, but groups of about 25 have been sighted on the Moor. Since January fewer sightings have been made, and damage to the land has reduced.
Boar are usually nocturnal, feeding on nuts, berries, carrion, roots, tubers, refuse, insects and, sometimes, small deer or lambs. A typical sounder has two or three sows and their offspring (about 8 piglets per litter), adult males are not part of the sounder outside of the main autumnal breeding season, and are usually found alone. Their natural habitat is in woodland, most damage to the open land occurs near to the edges of woods.
They are not normally aggressive unless threatened. The boars seen locally may not have the same fear of humans as wild boar due to having been released from captivity. There have been a few reports of people being threatened by the boar this has mainly been dog walkers. It is known that boar will react aggressively to threats from dogs, but it is unlikely that a boar would attack humans.
There are no current concerns to the ecology of the Moor from the boars, they are on a small part of the common land, and they are disturbing the top layer of soil. The situation is being monitored, especially as the land is regulated under the Environmentally Sensitive Area agreement.
Answers to questions raised by the public:
1. A positive result of the boars in the area is that more tourists have been attracted to the Moor. There have not been any serious incidents involving the boars and members of the public. Ecologically boars were on the moor 100 years ago so it could be considered as a re-introduction.
2. It is noted that there are other species that have become extinct over hundreds of years that would not be welcomed back. It is appreciated that some members of the public would like to see the boars rounded up and taken away. Currently DPNA and Natural England do not consider the situation a problem.
3. The boars are not considered to be any more of a threat to people than the current stock on the moor, (horses & cows). Germany and France have hundreds of wild boar, but evidence of people attack is miniscule. World wide authenticated accounts of attacks number one in India and one in Japan.
4. The boars do not act as a pack. Females live with their young in groups called sounders, and can number two or three sows with their young. A sounder can number up to a total of 50. They are principally vegetarian, foraging from dusk until dawn. Reports of boar attacking lambs and doe are rare.
5. It is noted that visitors to resorts in Austria are advised to avoid approaching boar for fear of attack. It is also noted that local visitors to Dartmoor do not wish to feel constrained when walking on the Moor for fear of being confronted by the boars. The boars that have been released locally are not considered wild in the true sense. They have come from captivity and are therefore used to humans.
6. It is not known how the boars came to be released on to the Moor, it is not known who owns them. Maristow Estate is not legally responsible for the boars.
7. The boars are not considered to be territorial. In the wild they do have a home range. It is difficult to predict the behaviour of the boars that have been released here; they will be restricted in their wanderings by the landscape and availability of food.
8. The boar in this area is a new experience for the National Park to deal with. The extent of the damage to the surface of the land is being monitored. It is not having an adverse impact on the ecology of the area.
9. It is noted that cows have to be removed from the Moor at certain times of the year to prevent damage to the surface of the land, and this would appear to conflict with the lack of concern by the Authorities to the damage being caused by the boars. Natural England estimate that the area of the common currently affected by the boar amounts to 5% of the common land. Not enough time has passed to ascertain if the ground will recover naturally.
10. It is noted that the options available are to leave things as they are, round up the boars, cull the boars.
11. At the moment only one person has contacted Maristow Estate interested in taking charge of the boars, but this is if they can be rounded up. Killing boar is illegal unless the correct hunting licence has been issued, and permission given by the landowner.
12. It is noted that poaching is a problem on some areas of the Moor. It is important for members of the public to continue to report any incidents of poaching to the Police.
13. The boars in the local woodland will result in a natural regeneration of the woodland. The moorland turf is ‘closed turf’ - it is not getting a turnover of species. The boars lift the turf which results in an improvement to the variety of species; the heavy stock and the boars result in a regeneration of the grassland. The Authorities would like to monitor the situation over a full range of seasons to gain knowledge of the full impact on the land and ecology.
14. At this point DPNA has not received reports from members of the public about loss of leisure activity due to the boars. The Authorities do not consider the situation a problem.
15. The ownership of the boars has not been ascertained, boars are exempt from being tagged. It is illegal to own boars without a licence/permit. The boars on the Moor look like pure-bred wild boar. This does not make them more aggressive.
16. DEFRA launched a public consultation on wild boar in England in September 2005. In this, views were invited on the overall strategy that should be adopted for the control or management of wild boar and on other issues relevant to their management. A summary of the consultation was published in May 2006 and can be found on the DEFRA web site. *
17. Natural England has submitted advice to DEFRA, options are still open on action to be taken.
18. Ms Diana Moyse (WDBC) proposed that the situation should be monitored for a period of 3 months and a report presented. This was amended to a monitoring period of 6 months, seconded by Mrs M Garton (WDBC) and agreed by Maristow Estate, DPNA and English Nature.
* Go to http://www.defra.gov.uk/index/default.htm. Go to ‘W’ for wildlife management and then click on wild boar in the left hand column.
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
BUCKLAND MONACHORUM PARISH COUNCIL
PLAY PARK SUB-COMMITTEE
Minutes of the meeting held at Milton Combe Village Hall on Tuesday 4th July, commencing at 7pm.
Present: Mr Wing, Mr White, Mr Barons, Mrs Reid, Mr Simkins, Miss Allen and Mrs Simkins (Clerk.)
1. Appointment of Chairman. Miss Allen proposed and Mrs Reid seconded the nomination of Mr White. Mr White was duly appointed Chairman of the sub-committee.
2. Apologies. Mr Cridford.
3. Drainage Problems in Crapstone Field, Stonemoor. The Firm that carried out a preliminary inspection of the field has not yet submitted suggestions for a solution to the drainage problem. It is agreed that further Companies may be approached for a survey.
It is agreed that a solution to the drainage problem needs to be addressed in order to make the field usable and therefore attractive to new tenants.
4. The Play Ground. It is agreed that a slide off the grassy mound would enhance the current facilities within the children’s play area. Clerk to obtain prices from suppliers.
It is agreed for the Clerk to obtain information on the Health and Safety Rules applying to the installation of ropes and tyres to children’s play areas.
5. Future Use of the Field. It is agreed that a survey of the residents of Crapstone on the type of facilities they would like to see introduced at the Field would be useful. The survey should be in the form of a simple questionnaire to include a question on the age ranges of children in households.
Following further general discussion the meeting closed at 7.30pm
=====================================
BUCKLAND MONACHORUM PARISH COUNCIL
GENERAL PURPOSES SUB-COMMITTEE
Notes of Site meeting on Saturday 18th March 2006.
Present: Miss M Allen, Mr P Wing, Mr D Simkins, Mrs S Challiss, Mr R White and Mrs E Simkins (Clerk).
Apologies: Mrs Woollacott & Mrs Reid.
At the site meeting it was agreed that the following jobs be recommended for action:-
Buckland Play Park
1. Replenishment of the play bark under the slide and climbing frame.
2. It was noted that an area of concrete remains on the ground next to the new swings. Although this does not seem to present an immediate problem, it is unsightly. The annual health and safety inspection takes place during the first week of April, and it is suggested that any action be deferred until after the report is received.
3. It is noted that the climbing tower and pole require staining and painting. This has been placed on the list of minor works.
Cemetery
1. A new shed door and doorframe are required. It is suggested that this is added to the list of minor works.
2. A new door or complete replacement of the housing for the tap by the rear gate is required. It is suggested that this is added to the list of minor works.
3. The groundsman is to be asked to bag up the rubbish behind the shed.
4. The groundsman is to be asked to plant a shrub in the gap in the corner of the rear boundary hedge.
Memorial Meadow.
1. The new boundary fence is in place, and the mounds of earth to the side of the footpath have been levelled. It is noted that about 5 saplings are required to replace those that have died. Clerk to pass plan of Meadow to Mr Simkins who will liaise with Mrs Challiss.
Footpath
1. It is noted that work to remove the old gates has still to be completed. The stone stile has been lowered but a gap on the top step requires filling. Mr Simkins will talk to the contractor about completion of the work and will arrange to fill in the gap on the steps.
Bus Shelters (Buckland village, Milton Combe, Whistley Down, Crapstone, The Rock)
1. An inspection of the bus shelters was undertaken. All seemed in good order, however, there were a few loose slates in the roof of the Rock shelter, and a wooden ceiling slat was missing. Mr White will arrange for the work to be undertaken.
2. A public notice has been on display about the proposed demolition of the Whistley Down shelter since December 2005. It is suggested that it is left in place until the summer before a final decision is made on the future of the shelter. It was noted that quite a bit of rubbish had been dumped in the shelter.
3. It is noted that the painting of the shelter by the Yelverton Business Park has been placed on the list of minor works.
Crapstone Field
1. The Barn is empty and available for letting.
2. Mr Beaver has not yet been to undertake the first cut of the play park. Clerk will contact him again.
Recommended works agreed at a meeting of the full Council on 21st March 2006.
===========================================
BUCKLAND MONACHORUM PARISH COUNCIL
GENERAL PURPOSES SUB-COMMITTEE
Minutes of the meeting held on Friday 28th October 2005 in Buckland Monachorum Village Hall at 7.30pm.
Present: Miss M Allen (Chairman), Mr P Wing, Mr D Simkins, and Mrs S Challiss.
Agenda.
1. Apologies. Mr R White, Mrs S Reid and Mrs S Woollacott.
2. Crapstone Playing Field (Stonemoor). Plans for Future Use.
The barn is being leased for storage. The field continues to suffer with poor drainage. Following discussion about the findings of the site meeting with Wimpey representatives, to investigate the poor drainage of the field (Council minutes 26th July item 10d), it is agreed that one more visit will be made by members of the sub-committee on Saturday 12th November at 9.30am, to confirm the depth of the compacted hardcore under the turf by the goal posts. Other suggestions for the use of the field if it is not possible to make it suitable for sporting activities are: a) fencing it off and letting it for grazing, b) the commercial planting and sale of Christmas trees, c) leaving it as a field with the leasing of the barn financing maintenance.
3. Parish Trees. Maintenance Considerations.
a) A meeting is being arranged with Mr B Beasley (DNP Trees and Landscape Officer) to obtain his advice on the future maintenance of the trees at Yelverton.
b) It is noted that youngsters using the shrubbery at Leg O'Mutton for play camps are discarding a lot of litter. If this does not improve it is suggested that the Yelverton Village Park Committee be asked to arrange a voluntary litter pick.
4. P3 Footpath Maintenance Project. Progress of Work to Footpath 6.
a) Mr Simkins reported that the fencing of the area ‘poached’ by cattle in the Glebe field has been completed and a new self-closing gate installed. Discussion took place about the other recommendations made in a report (January 2005) by Mr Freeman (DCC Footpath Warden) to improve the path for use as a ‘Walk to School’ route. The Committee agrees with the suggestions contained in Mr Freeman’s report but recommends that the stone slab stile is lowered and the steps resurfaced, rather than having the whole slab removed. Clerk and Mr Simkins to approach contractor who did the fencing for an estimate of cost. Mr Freeman to be asked to approach the Garden House to negotiate the improvement of the section of path leading towards the Glebe field, and to negotiate with the landowner for the replacement of the barbed wire fence with plain wire on the boundary running along footpath 12. It is noted that DCC has provisionally agreed improvements to the entrance of footpath 12 (off the Crapstone Road), to make it easier to negotiate.
b) It is noted that the surface of the Garden House’s wooden bridge is slippery and also the surface of the bridge on the path at Combe Farm. Mr Freeman (DCC) was dealing with this matter. The Clerk will obtain his comments on the situation.
5. Memorial Meadow, Fencing.
a) An estimate of £820 has been received for the replacement of the post and rail fence. The Committee recommends acceptance.
b) It is recommended that an area of grass in front of the view across to the Church is burned off, turned over, raked and seeded with wildflowers. Mr Simkins will contact the groundsman and also peg out the area.
c) It is recommended that of the two seats planned for the Meadow, the granite seat is purchased first. This is to be situated near the top end of the land and will be used for the placement of small memorial plaques.
6. Playground Equipment.
a) The leapfrog trail has been installed in Buckland Play Park. The rest of the equipment for Buckland is due to be installed by the end of the year. It is noted that the fencing on the boundary of the play park is due for renewal, the Finance Sub-committee will be meeting on Tuesday and the item is on the agenda. It is noted that an allocation of funds for a slide on the mound at Crapstone is required. There is a balance of funds in the Play Park Account, and the Finance Sub-committee will be deciding whether more can be added to it for projects in the new financial year. It is agreed that members who attend Crapstone Field can also inspect the climbing tower at Buckland Play Park to see if it would benefit from fresh staining and painting.
7. Other Matters Concerning Maintenance.
a) Closed Churchyard. It is noted that Mr Liversidge has been requested to undertake the repairs to the boundary wall between the church and Drake Manor Inn.
b) Cemetery. It is recommended that the groundsman be requested to cut back the large rhododendrons and azaleas growing in the new section of the cemetery. It is noted that agreement has been given for the hiring of a skip to take cemetery waste. The Clerk is waiting for improved weather conditions. The hedges have been cut and it is noted that due to the exceptionally wet ground some damage has occurred from the tractor tracks.
c) Leg O’Mutton Public Conveniences. It is noted that there is ongoing negotiations between the WDBC and Maristow Estates about the continued use of the toilet block at Leg O’Mutton. It is suggested that some information is obtained on the hiring of porta-loos.
d) Bus Shelter Whistley Down. It is noted that the roof and general appearance of the shelter is deteriorating. It is not known how well used this is as a bus stop. It is suggested that this item be placed on the full council agenda for discussion.
The meeting closed at 9pm.
========================================
BUCKLAND MONACHORUM PARISH COUNCIL.
Cemetery Sub-committee
Minutes of the Cemetery Sub-committee meeting held on 20th June 2005 on site in the churchyard commencing at 7.30pm.
Present: Mr D Simkins, Mr P Wing, Mr G Osborn, Miss M Allen and the Clerk.
At 8.30pm Mr Dobson (Church Warden) joined the meeting.
1. Apologies: Mrs S Woollacott and Mrs S Challiss.
2. Appointment of Chairman: Mr Wing nominated Mr Simkins, there being no other nominations Mr Simkins was appointed Chairman.
Arrangements for Maintenance of Closed Churchyard: Discussion took place on the information supplied by the Clerk following her attendance at a Cemetery Management course in Exeter. Following closure of a churchyard under the Order of the Privy Council, the responsibility for the maintenance of the churchyard is passed to the Local Authority. The Local Authority has a legal duty to maintain the grounds in decent order and to a level that ‘will not cause offence to the susceptibilities of a reasonable Christian’. This is generally considered to include the cutting of grass, hedges and repair and maintenance of fences or boundary walls. Plants, shrubs and trees remain in the ownership and responsibility of the Church; memorial stones remain the responsibility of the owners (usually relatives of the deceased). Arrangements had been made for Mr Dobson (Church Warden) to join the meeting at 8.30pm.
3. Continued Development of the Memorial Meadow: It was agreed that the memorial meadow would shortly require a cut, & collection of the risings. The wild flower seeds would be sown in the autumn. A path has been cut through the meadow to encourage visitors to follow a set route. At the Parish Council meeting on 21st June the following recommendations will be made:
a) A Memorial Seat to be installed upon which small memorial plaques can be mounted by relatives who wish to scatter family ashes in the Meadow. b) The right to bury ashes to be purchased together with a slate memorial plaque 15cm x 15cm x 5cm to mark burial plots. c) Caskets will only be accepted if in biodegradable material. d) Charges to be made for the burial of ashes, but not for the scattering of ashes, (except for non-parishioners).
4. Inspection of Footpath Running Adjacent to Memorial Meadow: It is noted that a number of overhanging branches require pruning. There are a couple of small trees in the boundary hedge that require cutting down to open up the view of the church. Stinging nettles and brambles are encroaching onto the path, and will require trimming back. It is recommended that this section of path be added to the annual strimming schedule.
5. Location of Memorial Seat in the Cemetery: It is agreed that Mrs Mott’s memorial seat can be located near the rear boundary of the newly used section of cemetery.
6. Discussion with Mr Dobson: It was agreed that the following tasks would be undertaken by the Parish Council: -
- The trimming and maintenance of hedges twice yearly.
- The bi-annual pruning of the rhododendrons by the boundary wall and rear hedge. (To be reviewed in two years’ time).
- The cutting of the grass.
- A twice-yearly application of weed killer to the paths.
- The tidying of the compost area.
- The maintenance of the boundary wall.
It was also agreed that the Parish Council would arrange for the cutting back of the shrub overgrowing the boundary wall by the telephone kiosk. Mr Dobson was informed that a specialist had been contracted to undertake some maintenance work to the tulip tree in the grounds.
It was agreed that the PCC would inform the Parish Council if there were plans to develop further flowerbeds or plant new shrubs. It was also agreed that the gardener employed by the PCC would be asked not to approach or interfere with the work of Mr Liversidge, the Parish Council’s groundsman. It was agreed that Mr Liversidge would be asked to try and avoid working in the churchyard when the Ms Day (PCC gardener) was present, but that this may at times be unavoidable. The PCC would arrange spring and autumn working parties to undertake general clearing and tidying of the grounds.
7. Working Party: It is noted that the PCC intends to hold a working party in September.
The meeting closed at 9pm.
=================================
BUCKLAND MONACHORUM PARISH COUNCIL
PLAY PARK SUB-COMMITTEE
Minutes of the Play Park committee meeting held in Yelverton War Memorial Hall at 8pm on 29th April 2005.
Present: Mr D Simkins, Mr G Osborn, Mr D Cridford, Mr P Wing, Miss M Allen and Mrs E Simkins (Clerk).
1. Apologies: None.
2. Consideration of The Safety Inspection Report on Buckland Play Park by T Mogford Associates.
a) Chain Link Fence. Mr Osborn will visit the site and make safe any protruding wires. He will also make a note of any sections of wood that require replacing.
b) Small Gate. Mr Osborn will make the repairs to the small gate and remove the old self-close mechanism.
c) Metal jungle gym (climbing frame). The Clerk will contact Mr Mogford for clarification on his comments for this item.
d) Swings. It is accepted that the swings need replacing with modern equipment. This item is due to be discussed at the Finance Meeting in November. There is currently £930 held in the Play Park account. It is accepted that the safety surfacing under the swings requires attention. Option one is to dig out the old surface re-fill with soil, grass and cover with ‘safa’ matting. The concrete foundation of the swing frame will also need chipping away. Option two is to dig out the old surface and fill with loose bark. Clerk will obtain quotes for both options. It is noted that the shackles on the swings require attention. Clerk to ask Mr Mogford for names of companies that can supply spare parts.
e) Hedge Cuttings/Compost. Clerk to ask Mr Liversidge to remove the hedge cuttings from the corner of the play park.
f) Multiplay (slide/climbing wall/porch). Clerk to contact Playdale to find out what kind of adjustments they recommend to reduce risk of toggle traps. It is recommended that a replacement tyre-swing is purchased which the Council will then padlock to the eye bolt under the porch to prevent it being stolen.
g) Log Climbing Frame. The Council will replace the missing caps. Mr Simkins will inspect the balancing chain to see if it can be raised slightly.
h) Safety Surfacing. The Clerk will contact Mr Mogford to obtain information on the recommended types of surfacing for under different kinds of equipment. It is recommended that an order for bark is made to top up the existing bark surfaces. Clerk to contact Mr Liversidge and find out a price for moving and spreading the infill.
i) Log Train. Mr Barons has supplied some angle irons which Mr Simkins will use to secure the log train to the ground.
3. Consideration of The Safety Inspection Report on Crapstone Play Park by T Mogford Associates.
a) Post & Rail Fence. It is noted that the fence could attract climbing activities. Finance Committee to be asked to budget for plastic coated wire mesh.
The meeting closed at 8.45pm.
BUCKLAND MONACHORUM PARISH COUNCIL
PLAY PARKS COMMITTEE
Minutes of the Play Parks committee meeting held on site at Crapstone Field on 4th August 2004 at 8 p.m.
Present: Mr G Osborn, Miss M Allen and Mr P Wing, with Mr P Barons in attendance.
- Apologies: Mr D Simkins and Mr D Cridford.
- Route for a Cycle Track:
a) The location of a track at the lower end of the unused part of the field was agreed. The track would comprise a 2 metre hollow with the spoil forming a 2 metre mound beyond, followed by a 2 metre flat area; this sequence would then be repeated until an agreed point is reached short of the tree that is close to the wooden fence.
b) It was agreed that Mr Barons will be invited to submit a quote for doing the work.
- The Barn Area:
a) It was agreed that Mr Barons would be invited to include within his quote the cost of moving the stones back up the path that have washed down towards the barn door.
- The Play Park:
a) It was agreed that Mr Barons would be invited to include within his quote the cost of re-profiling the mound by moving the pile of earth at the bottom to infill the large indentations on the side. It was considered that re-turfing would not be needed as grass has grown rapidly in recent weeks over previous bare areas.
- Rugby Scrum Training Equipment:
a) For safety reasons the equipment should be moved inside the barn until it can be disposed of. Mr Barons agreed to try to move the equipment to the front of the barn. The Clerk will contact local rugby clubs to see if any wish to have the equipment free of charge – anyone interested would have to collect it.
The meeting closed at 8.50 p.m.
===============================
BUCKLAND MONACHORUM PARISH COUNCIL
PLAY PARK SUB-COMMITTEE
Minutes of the Play Park committee meeting held in Yelverton War Memorial Hall at 8pm on 29th April 2005.
Present: Mr D Simkins, Mr G Osborn, Mr D Cridford, Mr P Wing, Miss M Allen and Mrs E Simkins (Clerk).
1. Apologies: None.
2. Consideration of The Safety Inspection Report on Buckland Play Park by T Mogford Associates.
a) Chain Link Fence. Mr Osborn will visit the site and make safe any protruding wires. He will also make a note of any sections of wood that require replacing.
b) Small Gate. Mr Osborn will make the repairs to the small gate and remove the old self-close mechanism.
c) Metal jungle gym (climbing frame). The Clerk will contact Mr Mogford for clarification on his comments for this item.
d) Swings. It is accepted that the swings need replacing with modern equipment. This item is due to be discussed at the Finance Meeting in November. There is currently £930 held in the Play Park account. It is accepted that the safety surfacing under the swings requires attention. Option one is to dig out the old surface re-fill with soil, grass and cover with ‘safa’ matting. The concrete foundation of the swing frame will also need chipping away. Option two is to dig out the old surface and fill with loose bark. Clerk will obtain quotes for both options. It is noted that the shackles on the swings require attention. Clerk to ask Mr Mogford for names of companies that can supply spare parts.
e) Hedge Cuttings/Compost. Clerk to ask Mr Liversidge to remove the hedge cuttings from the corner of the play park.
f) Multiplay (slide/climbing wall/porch). Clerk to contact Playdale to find out what kind of adjustments they recommend to reduce risk of toggle traps. It is recommended that a replacement tyre-swing is purchased which the Council will then padlock to the eye bolt under the porch to prevent it being stolen.
g) Log Climbing Frame. The Council will replace the missing caps. Mr Simkins will inspect the balancing chain to see if it can be raised slightly.
h) Safety Surfacing. The Clerk will contact Mr Mogford to obtain information on the recommended types of surfacing for under different kinds of equipment. It is recommended that an order for bark is made to top up the existing bark surfaces. Clerk to contact Mr Liversidge and find out a price for moving and spreading the infill.
i) Log Train. Mr Barons has supplied some angle irons which Mr Simkins will use to secure the log train to the ground.
3. Consideration of The Safety Inspection Report on Crapstone Play Park by T Mogford Associates.
a) Post & Rail Fence. It is noted that the fence could attract climbing activities. Finance Committee to be asked to budget for plastic coated wire mesh.
The meeting closed at 8.45pm.
To request archive copies of minutes and agendas etc, please contact info@bmpc.info.
|
