20th April 2011 Annual Parish Meeting
BUCKLAND MONACHORUM PARISH COUNCIL www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 19th April 2011 in The Committee Room,Yelverton Village Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Mrs C Newberry, Mr D Butland, Miss M Allen, Mr P Wing, Mr D Simkins,
Mr R White, Mrs S Reid, Mr P Barons, Mrs C Allan, Mr R Cheadle and Mrs E Simkins (Clerk).
Also present: Mrs S Woollacott and Mrs D Ashton.
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Mrs Margaret Garton (WDBC).
1. Apologies: 98/11. None.
2. Declaration of Interests and amendments to the Register of Interests. 99/11. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on. 100/11. Mr Simkins proposed and it was agreed to approve the minutes of the 22nd March 2011.
4. Matters arising from the minutes. 101/11. (86/11). Lease of part Crapstone field and Barn. The Clerk reported that the renewed licence had been signed. It was noted that a new padlock on the main gate was required.
5. Approval of the minutes of the planning meetings held on 22nd March and 13th April 2011. 102/11. Mr Wing proposed and it was agreed to approve the minutes of the 22nd March and 13th April 2011.
6. Matters arising from the minutes and other planning matters.103/11. None.
7. Finance. 104/11. (80/11). Receipts and payments: It was agreed that the following payments be approved.
101508 Clerk salary and expenses March. £679.04
101509 Inland Revenue March. £64.01
101510 LGPS/DCC March. £194.00
101511 Perfect Pastures contract fee. Invoice 2290. £1307.99
101512 Spoilt cheque.
101513 Yelverton War Memorial Hall. Hiring 16th March. £15.00
101514 Mr Barons Mileage for Council business. £62.50
101515 Yelverton Village Park. Donation. £100.00
101516 CAB. Donation. £50.00
101517 Harrowbeer Interest Group. Donation. £100.00
101518 Crapstone Green. Donation for grass cutting. £80.00
101519 Tavistock and District Ring and Ride. Donation. £150.00
101520 Yelverton War Memorial Hall. Link to website. £5.00
101521 Buckland Parish Allotment Gardens Association. Donation. £500.00
101522 DALC subs 2011/12. £686.18
101523 DPFA subs 2011/12. £35.00
101524 WDBC toilet maintenance fee. £1410.31
101525 WDBC waste bin emptying. £149.45
101526 Furniture for new lych gate. £87.73
102/11. It was noted that the service arranged by WDBC to empty the waste bins had become inefficient; the bins were frequently overflowing. It was agreed that Council members would monitor the state of the bins.
103/11. Mr Butland raised the matter of the repairs to the memorial chains and requested clarification on the approval for the work. It was agreed that if the work could be completed for £80 it could go ahead.
104/11 (81/11). Receipts: Burial fees £600, £94 first month payment on lease Crapstone field, £17106.00 first part of the Precept for 2011/12.
105/11. Renewal of insurance premium. It was noted that the premium had increased considerably. It was agreed to check with the Company to see if a reduction could be negotiated.
106/11. The Clerk reported on the arrangements that would be necessary to transfer the accounts and finance records to the new council and Clerk. Miss Allen proposed and it was agreed that the primary user for the Internet records, which were for transfers between accounts only, should be changed to the name of the new clerk. It was also agreed that the list of approved signatories would have to be amended when the new council took up office.
107/11. The Clerk reported that arrangements had been made for the internal audit to take place on 27th April.
8. Appointment of new Parish Clerk. 108/11. (84/11). Mrs Challiss reported that one reference had been received for the new Clerk and a second reference was in the post. Mrs Ashton had attended some training with Mrs Simkins. Following discussion a start date of 1st May was agreed. It was also agreed to retain the rental of the 859260 number for a period of 3 months.
9. Report on the election of Borough and Parish Council members and details on co-option of new members. 109/11. The unopposed nominations were read out from the official Notices sent out by WDBC. It was noted that there were 7 nominations for the 12 vacant parish seats. It was also noted that three letters had been received from members of the electorate expressing interest in being co-opted on to the Council. It was agreed to publicise the vacant seats and present letters of application to the new council at the meeting on 19th May for a decision.
10. Minutes of the site meeting held at the cemetery on 5th April 2011 to discuss the landscaping project. 110/11. (87/11). Mr Simkins proposed and it was agreed to approve the minutes.
111/11. Following discussion it was agreed that it was too important a project to rush. It was also agreed that it would be useful to utilise the skills and knowledge of members who had been involved in the project, but who were not re-standing for Council membership. Mrs Challiss proposed and it was agreed that volunteers Mr Simkins, Mr Barons and Miss Allen could be co-opted on to a sub-committee as advisors.
11. Report on the supply of the replacement lych gates, and memorial plaque and new entrance sign for the Cemetery. 112/11. (88/11). Mr Simkins reported that the replacement gates were finished and should be in place by the end of the week.
113/11. (89/11). The Clerk reported that the memorial plaque should be received by the end of the week. Mr Barons reported that it would be important to use brass screws for securing the plaque and any other notices.
114/11. (90/11). The Clerk reported that Contract Sign Systems had provided a further proof of the design, but the wording was still too cramped. It was agreed that providing the words were lowered in the main frame of the sign it was acceptable.
115/11. Following discussion it was agreed to hold a working party on site to clean and paint the old wood and put a finish on the new wood to match. It was agreed to meet on 18th June at 9.30am.
12. Report on the site meeting held at Leg O’Mutton between DCC Highway’s officer and local business representatives. 14th April 2011. 116/11 (57/11). Mr Wing reported on the meeting and the proposals and recommendations that were put forward by the local representatives. The Minutes of the meeting had been distributed and Mr Wing proposed and it was agreed to approve the minutes.
117/11. It was agreed to raise the matter again in Council towards the end of the year.
13. Report on Parish Paths (P3) and other footpath matters. 118/11. (92/11). Mr Simkins reported on information received from the PROW Officer on the process to be followed for the project to adopt the footway near Abbey Close. The information had been passed to Mrs Woollacott who was in contact with the residents. A Schedule 14 application has been recommended which was a formal application made under the Wildlife and Countryside Act 1981 for changes to the Definitive Map and Statement.
14. Information received from DCC on a survey concerning the provision of Broadband. 119/11. Mrs Challiss reported on the information that had been emailed out to Members. Mrs Challiss reported that due to the short time scale in which a reply had to be submitted, a response in support of the BDUK bid had been made on behalf of the Parish Council.
15. Information from DNPA on Nomination of Members to the Dartmoor National Park Authority. 120/11. The information was reported to members. Mr Butland expressed an interest and was provided with a copy of the nomination papers, which had to be submitted by the 26th May. This item would be included in the agenda for the new council at the meeting on 19th May.
16. Consultation documents received from the Devon & Somerset Fire and Rescue Service. 121/11 (95/11). No comments from the Members.
17. Inspection of play parks. 122/11. (93/11). Inspection forms were distributed. The Annual Health and Safety Inspection would be completed this month.
18. Reports of minor repairs and highway matters. 123/11. Mr Butland reported drainage problems off the new Butland Estate. This was being dealt with by DCC Highways. Mrs Reid reported on the work currently in progress to place underground cables through the village. The Clerk reported that the next phase of work was due to take place in August. Mrs Britton reported on the recent introduction of charges at the recycling and waste disposal centre. It was agreed that a response to the Authorities may be required if fly-tipping increased.
19. Correspondence.
·Various newsletters were distributed.
·Southern Parishes Link Committee meeting Notice for 23rd June 2011.
20. Future Meeting Dates.
11th May 2011. Planning meeting in the Committee Room, Buckland Monachorum Village Hall. 7.30pm.
Thursday 19th May. AGM and first meeting of newly appointed council. The committee room, BMVH. 7.30pm.
The meeting closed at 9.15pm, with an acknowledgement from Mrs Challiss that this was the last meeting of the current Members and that a number were leaving after considerable terms of duty to the community, with Mr White having served 45 years.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 22nd March 2011 in The Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Mrs C Newberry, Mr D Butland, Miss M Allen, Mr P Wing, Mr D Simkins,
Mr R White, Mrs S Reid, Mr P Barons and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Mrs Margaret Garton (WDBC).
1. Apologies: 74/11. Mrs C Allan and Mr R Cheadle.
2. Declaration of Interests and amendments to the Register of Interests. 75/11. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 22nd February 2011. 76/11. Mr Simkins proposed and it was agreed to approve the minutes of the 22nd February 2011.
4. Matters arising from the minutes. 77/11. (48/11). Provision of public toilets. The Clerk read from a letter sent to WDBC in response to requests for the Parish Council to consider contributing towards the cost of Magpie Bridge conveniences: The letter would be referred to the Environment and Community Committee. 57/11. Parking and congestion problems at Leg O’Mutton: The DCC has issued a case number to our request for a site meeting, but details of a meeting or comments on the matter had not yet been received. (67/11). There had been no new information from BT on the fibre optic cable. Mrs Challiss will raise the matter with Mr Sheard (Chief Exec WDBC).
5. Approval of the minutes of the planning meetings held on 22nd February and 9th March 2011. 78/11. Mr Wing proposed and it was agreed to approve the minutes of the 22nd February and 9th March 2011.
6. Matters arising from the minutes and other planning matters.79/11. None.
7. Finance. 80/11. (45/11). Receipts and payments: It was agreed that the following payments be approved.
101502 Balance of DNPA Planning Fee for Clearbrook Hall. £10.00
101503 Clearbrook Village Hall hiring fee. Invoice 424. £12.00
101504 Mr H Cleaning, Invoice 11633. £10.00
101505 Pascoe and Son. Relocation of Millennium Seat. £300.00
101506 Mr Liversidge contract fee. £825.31
101507 BMVH. Hiring. Invoice 30. £8.00
D/d Talk Talk phone charges. February. £27.14
D/d PWLB half yearly loan repayment. £1977.27
81/11. (47/11). Receipts: £500 additional P3 grant. £100.00 new memorial fee, plot C5-10. £10.00 inscription fee, plot O-3. £10.00 fee for grazing part Churchtown meadow.
82/11. Appointment of Auditor: The Audit Commission has confirmed Wayne Rickard as the appointed auditor for 2010/11.
83/11. WDBC has confirmed the payment of the Precept for 2012/13. £34212.00.
8. Report on Interviews for replacement Parish Clerk. 84/11. (50/11). Mrs Challiss reported on the interviews that took place on 16th March. Nine completed applications had been received, of these four candidates were called for interview. The interview panel consisted of Mrs Challiss, Mrs Britton and Mr Wing. The Panel recommended Mrs Debbie Ashton to the Council for appointment as the new Clerk. Following discussion the recommendation was approved on a show of hands, all in favour.
85/11. Mrs Challiss proposed and it was agreed to offer a salary based on Scale 19 of the NALC recommended pay scale. It was further agreed to contact Mrs Ashton on Wednesday and offer the position subject to contract and satisfactory references.
9. Lease of part Crapstone field and barn. 86/11. The Clerk reported that the current licence holder, Mr Carmichael did not wish to continue with the arrangement. Following discussion it was agreed to cancel the agreement. Mrs Challiss proposed and it was agreed to offer a new annual licence to Mrs Carmichael and accept payment in advance on a monthly basis.
10. Report on Planning Application for the Cemetery work. 87/11. (51 & 55/11). Mr Simkins reported that the Planning Office and Conservation Officer had serious concerns and were of a mind to refuse the application. In view of this the application had been withdrawn pending discussion on the matters of concern raised by the Officers. These included concerns about the alteration to the boundary wall, which is of historic merit, and that the works could have a detrimental impact on the landscape feature, also concerns about the close proximity of graves to the proposed driveway. The Cemetery Committee had requested a site meeting and was waiting to hear back from the Officers with the details.
11. Report on the supply of the new lych gates, and memorial plaque for the lych gate project. 88/11. (23/11). Mr Simkins reported that the contractor had removed the old gates been and the replacement gates should be in place by mid April.
89/11. (54/11). The Clerk reported on the memorial plaque. The price for a bronze would be £290 and a bronze/aluminium would be £198. Mr Barons proposed and it was agreed to order a bronze/aluminium plaque.
90/11. (52/11). The Clerk reported that Contract Sign Systems had provided a further quote of £209.50 based on the amended drawings for the entrance sign. Mrs Challiss proposed and it was agreed to accept this price.
12. Further information on the proposed withdrawal of the School bus service. 91/11. (58/11). The parent action group had been keeping the Council informed through regular emails. The Clerk reported that a letter on behalf of the Council, objecting to the withdrawal of the service had been sent to Mr Richardson-Dawes, Councillor John Hart, Councillor Stuart Hughes, and Councillor Philip Sanders. Mrs Reid reported on the situation on behalf of the School Governors. It was agreed that the Parish Council had limited influence on the situation, but would keep in touch with the progress of the protest.
13. Report on Parish Paths (P3) and other footpath matters. 92/11. (61/11). Mr Simkins confirmed that the P3 Team had awarded a further grant of £500. This would be useful during the year for work to the paths in addition to the annual strimming. The strimming contract had been forwarded to Mr A Creber. The project to adopt the footway near Abbey Close was with the PROW office in Exeter. Further information was required to answer concerns raised by residents in Crapstone. Mr Wing reported that the footpath sign near Harrowbeer Hotel, Yelverton was missing. This would be reported to the DNPA Office.
14. Inspection of play parks. 93/11. (60/11). Mrs Newberry submitted inspection reports.
15. Reports on meetings with other agencies. 94/11. (66/11). Southern Parishes Link Committee: Mrs Britton reported on the meeting held on 17th March. Mr Sheard was present and gave a report on feedback from the meeting held with Parishes on 3rd February. WDBC proposes to enable more dialogue from parishes at the Link meetings, appoint a Link Officer to parishes, provide a financial model to assist parishes who want to take on provision of services, create a forum for the parish chairmen/women, and provide for improved planning consultation. Mrs Britton also reported that proposed changes to bus timetables would be implemented on 11th April, and that there was a proposal to introduce charges for disposal of certain items at the local tip. Allotment Society: Miss Allen provided a report on the progress of the new allotment society, which had been granted a lease of land by the National Trust at Buckland Abbey.
16. Consultation documents received from Devon and Somerset Fire and Rescue Service and the DCC on Minerals and Waste Development Framework. 95/11. Mrs Challiss took the Fire and Rescue Service document to read and report back to Members at the next meeting.
96/11. The DCC Options Consultation Paper on the Minerals and Waste Development Framework can be viewed on the DCC consultation website.
17. Reports of minor repairs and Highway matters. 97/11. Information has been received from WDBC that DCC is reducing the funding for grass cutting of verges from 6 per annum to 2. WDBC was lobbying DCC to re-consider the decision. The Parish Council arranges for the cutting of the verges and roundabout in Yelverton, and receives a contribution direct from DCC towards the overall cost. Clerk to find out how the current changes would impact on the parish.
98/11. A number of potholes had opened up in Westella Road.
99/11. A Notice of Closure has been received for the footpath 26 (200m on east side of disused railway line and 100m on west side) as part of the works to build the cycle bridge at Grenofen.
100/11. A Notice of Closure has been received for part of the road near Cuxton Meadow for work to divert cables to the new housing estate at Butland Meadow. 20th June to 22nd June 2011.
18. Correspondence.
· Various newsletters were distributed.
· Nat West mobile Bank has forwarded timetables for the notice boards.
· WDBC has forwarded information on the consultation on the draft Council Sex Establishment Licensing Policy.
· Standards Committee has forwarded minutes of the meeting held on 11th January.
19. Future Meeting Dates.
Wednesday 13th April. Planning meeting at 7.30pm in the Committee Room, Yelverton War Memorial Hall.
Tuesday 19th April. Planning at 7pm followed by full council meeting at 7.30pm in the Committee Room, Yelverton War Memorial Hall.
Wednesday 20th April. Annual Parish Meeting in the Committee Room, Yelverton War Memorial Hall at 7.30pm. Presentation by the Fortescue Garden Trust.
The meeting closed at 9.10pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 22nd February 2011 in The Clearbrook Village Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Mrs C Allan, Mr D Butland, Miss M Allen, Mr P Wing, Mr D Simkins,
Mr R Cheadle, Mr P Barons and Mrs E Simkins (Clerk).
Also present: Councillor Margaret Garton (WDBC), and representatives of the Trustees of the Fortescue Garden Trust.
Mr T Emerson, Mr B Medhurst and Mrs S Allen.
Apologies from Councillor Philip Sanders (DCC and WDBC).
Mrs Challiss invited the Trustees to make their representation to the Members. The Trustees presented details of a project and plans to enhance and improve The Garden House facilities as part of its Golden Jubilee celebrations. They also announced that there was an associated Appeal to finance the project which is hoped will raise half-million pounds. The Appeal is to be launched on 1st April by Roy Lancaster.
The local Council had been consulted on the planning process and the Trustees also wanted to keep the Parish Council informed of developments. There were three main purposes to the project. 1. To improve public access. 2. To provide education and training. 3. To maintain horticultural excellence and encourage innovation.
The project included the creation of an arboretum over two acres of land, the construction of two summerhouses, the creation of a lake, and installation of two poly tunnels. The Plant Sales would be relocated to a conservatory near the house.
Questions/Answers.
· The trees would be varieties from various countries, but would all be established in this country. They would provide colour and interest throughout the seasons. It was intended to offer sponsorship of trees to individuals.
· The work would be completed under a phased programme. Separate planning applications would be submitted.
· The Trustees were looking at how to manage the flow of visitors to prevent congestion and associated problems from large crowds.
· It was intended to offer scholarships, courses and also to involve local schools.
· The Nursery would have two poly tunnels, a greenhouse, and demonstration area.
· The Environment Agency had been consulted. Residents of nearby properties had been consulted.
· There would be two viewing galleries whilst work was in progress.
· A topographical survey had been undertaken.
· The ancient Horse Chestnut tree recently felled was diseased and condemned. The area would be replanted. A ‘Jubilee’ tree would be chosen to replace the Horse Chestnut.
Mrs Challiss thanked the Trustees and invited Councillor Margaret Garton to make her report to the Members.
Councillor Garton reported on the progress of the re-cycling scheme. The rate of re-cycling had increased from 47% to 64%. There had been a few teething problems, but these were being resolved.
Councillor Garton reported on the savings being achieved through the new shared service delivery. An overall saving of £1.4 million was being forecast. The savings were being made through sharing services with the South Hams. However there would be a need for cuts to services over the next few years. One area currently under discussion was the reduction in the provision of public conveniences.
Mrs Challiss thanked Councillor Garton for her report.
1. Apologies: 39/11. Mr R White, Mrs S Reid and Mrs C Newberry.
2. Declaration of Interests and amendments to the Register of Interests. 40/11. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 25th January 2011. 41/11. Mrs Allan proposed and it was agreed to approve the minutes of the 25th January 2011.
4. Matters arising from the minutes. 41/11. (6/11). Pascoe and Son was due to relocate the Buckland Monachorum Millennium Seat in the play park within the next few weeks.
5. Approval of the minutes of the planning meetings held on 25th January 2011 and 9th February. 42/11. Mr Wing proposed and it was agreed to approve the minutes of the 25th January and 9th February 2011.
6. Matters arising from the minutes and other planning matters. 43/11. None.
7. Finance. 44/11. (9/11). Sale of compost bins. The last four bins had been sold and cheques for £60 were passed to the Clerk.
45/11. (10/11). Receipts and payments: It was agreed that the following payments be approved.
101489 N Jenkins. Tree surgeon. Work in cemetery. £650.00
101490 Yelverton War Memorial Hall. Hiring. £15.00
101491 Mr H Cleaning Services. £20.00
101492 Dartmoor National Park Planning Application fee. £75.00
101493 Tavistock Newspapers Ltd. Advert. £67.32
101494 Electricity supply for Xmas tree lights. £57.83
101495 Perfect Pastures contract fee. £1089.99
101496 Mr Liversidge contract fee. £790.31
101497 Subs Roundandabout. £6.00
101498 Perfect Pastures fee. (VAT) £190.75
101499 DCC/LGPS. £193.78
101500 Clerk salary and expenses. £667.71
101501 Inland Revenue. £63.87
46/11. A query had been received from Clearbrook Village Hall Treasurer on invoices for hiring fees, numbers 228 dated 1 October 2009 and 327 dated 28 January 2010. The Clerk had confirmed that these invoices were paid and that the cheques had been presented to the Bank.
47/11 (11/11). Receipts: £400 locality grant from DCC for the refurbishment of the Rock bus shelter. £1400. P3 grant. Inscription fee of £10. Y1-6.
48/11. (12/11). A further letter had been received from WDBC on the provision of public conveniences and contribution of costs from parish councils. This had crossed with the Parish Council response following the last Council meeting on 22nd February. Following discussion about the proposal to close the Magpie Bridge toilet block, it was agreed that in view of the fact that not enough time had been allowed for a proper consideration of the cost implications to the Parish budget, the West Devon Borough Council be requested to retain the service at Magpie Bridge for the forthcoming financial year. The Parish Council would review the situation at the end of the year when setting the next budget. It was also agreed to write to the Chief Executive and point out that it was necessary for the Borough Council to take into account the fact that many local parish council’s meet infrequently, which makes it difficult to respond at short notice on matters raised by the Borough. The correspondence on the provision of public conveniences had not been managed very well.
8. Approval of the minutes of the HR Committee meeting held on 15th February 2011. 49/11. Mrs Britton proposed and it was agreed to approve the minutes.
9. Matters Arising from the Minutes. 50/11. (14/11). It was confirmed that the short-listing meeting would take place following the March 9th planning meeting. Interviews would take place on 16th March in Yelverton. Mr Wing, Mrs Challiss and Mrs Britton would make up the interview panel. A report on the outcome would be made at the council meeting on 22nd March.
10. Approval of the minutes of the Cemetery Sub-committee held on 8th February 2011. 51/11. Mr Simkins proposed and it was agreed to approve the minutes.
11. Matters arising from the minutes. 52/11. (23/11). The amended design for the entrance to the cemetery was approved. 53/11. Talk Talk had advised that the council phone number would have to be a BT service to enable transfer locally. Further enquiries would be made with BT. 54/11. Lych Gate memorial plaque: Pascoe and Son had advised that a solid brass memorial plaque would be very expensive and it was usual to use bronze or bronze and aluminium mixed. It was agreed to obtain quotes for bronze and bronze and aluminium mixed. 55/11. The planning application for the cemetery was with WDBC. The schedule for the work to create a car park, ready to send out for quotes, was approved.
12. Annual Parish Meeting. Suggestions for a topic for the 20th April meeting. 56/11. Following discussion on topics for the meeting Mr Cheadle proposed and it was agreed to invite the Trustees of The Garden House to make a presentation.
13. Leg O’Mutton – Parking concerns and response to request by local businesses fro support in enhancing the area. 57/11. The Clerk read from a response from First Bus Company. The Company does not intend to change the existing bus route to detour through Leg O’Mutton. No reply had been received from the Maristow Estate Office. It was agreed to contact the DCC Highways to ask for a site meeting to discuss the situation. Mr Wing, Mr Cheadle, Mrs Challiss and Mrs Britton would attend. 58/11. Information had been received from local parents about the reduction in local bus services and the withdrawal of the local school bus service. It was agreed that in view of the fact that no information had been received from the Local Authority, the matter should be raised with Councillor Phil Sanders, Ms Burgess and Mr Grainger.
14. Request from the Drake Manor Inn for suggestions of dealing with the amount of street rubbish generated following the New Year celebrations in Buckland Monachorum. 59/11. Following discussion it was agreed to place a short article in the autumn Miscellany to remind revellers to be responsible with their celebrations and take their rubbish home. Mr Butland agreed to talk to Mandy at the Drake Manor. It was agreed to raise the matter for discussion again towards the end of the year.
15. Inspection of play parks. 60/11. (20/11). Mr Simkins submitted inspection reports.
16. Report on Parish Paths. 61/11. (21/11). Mr Simkins reported on footpaths. The P3 grant had been received and it was agreed to make arrangements for the annual strimming contract. 62/11. The Clerk reported that the PROW office in Exeter was supporting the request for the footway at Crapstone near Abbey Close and the Wimpey Estate to be adopted. Residents were being sent a further letter to obtain their comments. 63/11. Mr Barons reported an incident where a local resident had been crossing his land and local footpath with a horse. It was agreed to pass a report to Mr Guy (DCC Warden).
17. Interments and work to memorials. 64/11. (22/11). One new inscription on Y1-6.
18. Response from DCC on concerns raised about road safety on the A386 near the Golf Links crossing. 65/11. (32/11). A copy of the response was passed to Mr Cheadle to report back to the residents who had raised the concerns. DCC had advised that work was planned in the area before the end of the financial year. DCC had reported plans for improved road safety work on the A386 between the Dartmoor Diner and the Dry Rock junction.
19. Reports on meetings and events with other agencies. 66/11. The Clerk reported on the opening of the new amphitheatre in the St Andrew’s School grounds. Mr White also attended. 67/11. (293/10). There was nothing further to report on the unused fibre optic cable in Buckland Monachorum. 68/11. (30/11). Mrs Challiss and Mrs Britton reported on the meeting held in Tavistock with the new Chief Executive. 69/11. (29/11). The Clerk reported on the Community Safety event held in Ivybridge. 70/11. (36/11). Mr Barons reported on the Towed Grit Trailers event in Exeter, details of which had been received from Councillor Phil Sanders. Following discussion on cost and feasibility of making use of a grit trailer, it was agreed that the Parish Council did not have the resources to become involved in a scheme.
20. Reports on minor repairs and highway matter. 71/11. Information has been received from Western Power on the next phase of work to install underground cables in Buckland Monachorum. Work would begin at the end of April during the school holiday and again in July to August. 72/11. (37/11). Mrs Challiss reported on contact with City Bus and the damage to the verge near the war memorial in Crapstone. The damage is to be repaired. 73/11. Mr Cheadle reported on a pothole opening up on the Golf Links Road.
21. Correspondence.
· Request from resident setting up local dog-walking service to place adverts in notice boards. It was agreed that commercial adverts could not be placed on the notice boards. Planning permission was required to enable advertisements to be placed on the notice boards. Local events and community activities can be publicised.
· A neighbourhood forum event is taking place on 12th April in Ivybridge.
· Minutes of the Roborough Commoners’ Association meeting. Noted.
· Information from DNPA on the Dartmoor National Park Management Plan. Passed to Mr Cheadle.
· Information from Kompan on a funding support service. Noted.
· Fact sheet and posters from Care Direct.
· Information on the CPRE & MVF’s Best Kept Village Competition.
· Information on the next Link Committee meeting on 17th March passed to Mrs Allen.
· Various newsletters. Distributed.
22. Future Meeting Dates.
Wednesday 9th March. Planning at Buckland Monachorum Village Hall at 7.30pm followed by HR meeting.
Tuesday 22nd March. Planning at 7pm, followed by full council meeting at 7.30pm in Buckland Monachorum Village Hall.
Wednesday 13th April. Planning meeting, the committee room, Yelverton War Memorial Hall at 7.30pm.
Tuesday 19th April. Planning at 7pm followed by full council meeting at 7.30pm in the committee room, Yelverton War Memorial Hall.
Wednesday 20th April. Annual Parish Meeting in the committee room, Yelverton War Memorial Hall at 7.30pm.
The meeting closed at 10pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 25th January 2011 in The Committee Room, Yelverton War Memorial Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Mr R White, Miss M Allen, Mr P Wing, Mr D Simkins, Mrs C Newberry, Mr R Cheadle, Mr P Barons and
Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Also present, Mr I Eales from Leg O’Mutton. Mr Eales was present to discuss the problems of cars parking long term on the Leg O’Mutton road, which was causing congestion, and preventing short-term visits to local businesses because there was no space to park on the road for brief periods. This had become much worse with the introduction of car parking charges in the local car park. He suggested that the introduction of a short period of free parking in the car park would help encourage people who merely wanted to stop for a quick visit to the local businesses. He asked if a meeting could be arranged between the various authorities responsible for the roads and parking. He also suggested that an improvement to the bus service to Leg O’Mutton might encourage people to use the local businesses. Currently people had to cross the busy A386 from the main bus stop to reach the Leg O’Mutton. Local residents and business owners were also concerned about the lack of clear warning signs about the cycle track that crosses the Leg O’Mutton road. It was felt that the planning of the cycle track route, which resulted in a narrowing of the road, the planning permission given for introduction of car parking charges, and the development of residential dwellings, had added to the increased traffic congestion and parking problems.
Mrs Challiss suggested and it was agreed to bring forward item 17 on the agenda to the beginning of the meeting.
1. Apologies: 1/11. Mrs S Reid, Mrs C Allan, and Mr D Butland.
17. Discussion on the suggestion of a meeting between representatives of the Leg O’Mutton businesses and the local authorities, to consider ways to improve and enhance the area to generate more business. 2/11. Following discussion on the matters raised by Mr Eales it was proposed by Mrs Challiss and agreed to write separately to the First bus company to request a re-routing of the service through Leg O’Mutton. It was also agreed to write to Maristow Estate to request consideration of introducing a short free period of car parking. Mr Simkins suggested including consideration of a type of bus park and ride scheme. 3/11. Improvement of the brown tourism signage was also discussed, and the lack of introduction of adequate warning signs on the cycle track. This last matter was reported to Mr Cornish some time ago, and a safety review was supposed to have been carried out. Clerk to check on this.
2. Declaration of Interests and amendments to the Register of Interests. 4/11. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 14th December 2010. 5/11. Mr Simkins proposed and it was agreed to approve the minutes of the 14th December 2010.
4. Matters arising from the minutes. 6/11. (281/10). Rock Salt supplied by Supply Zone. The Clerk reported that all the bags of salt had been sold and distributed. (284/10). Re-location of the Millennium Seat. The Clerk reported on a site inspection by Mr Johns of Pascoe and Son. The existing park seat by the swings had recently been repaired and would also be difficult to remove and replace with the Millennium seat. The estimate for installing the seat by the play boards is £150. Following discussion it was agreed for the seat to be located adjacent to the Play Boards. Mr Barons, with the assistance of Mr Simkins, agreed to move the old concrete base to the new location in the play park. (293/10). Mr Simkins reported that he had received conflicting information about whether or not the fibre optic cable currently dedicated for use by St Andrew’s School, could be extended for use by the local community. The Clerk reported that a consultant fund raising officer working for WDBC was carrying out research linked to a scheme to extend broadband facilities in rural areas and was interested in finding out more about the fibre optic cable in Buckland Monachorum. (294/10). The Head teacher at St Andrew’s School has reported that the work to construct the outdoor amphitheatre had started.
5. Approval of the minutes of the planning meetings held on 14th December 2010 and 12th January 2011. 7/11. Mr Wing proposed and it was agreed to approve the minutes of the 14th December and 12th January.
6. Matters arising from the minutes and other planning matters. 8/11. None.
7. Finance. 9/11. Sale of compost bins. None reported.
10/11. (278/10). Receipts and payments: It was agreed that the following payments be approved.
101479 Supply Zone. 30 x 25kg Rock Salt. £187.18
101480 HEG Services. Maintenance electricity box for tree lights. £42.96
101481 R Eggins. Annual hedge trimming. £117.00
101482 T Liversidge. Contract Fee. £790.31
101483 Clerk salary and expenses. £649.46
101484 Inland Revenue. £63.67
101485 DCC/LGPS. £193.78
101486 Spoilt cheque
101487 Yelverton War Memorial Hall hiring fee. £15.00
101488 The Tamar Joinery Company. Lych gate repairs. £3553.20
D/d Talk Talk telephone charges. £22.38
11/11 (279/10). Receipts: Sale of Rock Salt. 29 bags @ £5.31 each. Money for a final bag is due shortly. Memorial fee £100 plot E2/6. DCC grass cutting contribution £1209.52.
12/11. Proposal by WDBC for the Parish Council to finance local public conveniences. Following consideration of information supplied by WDBC and discussion on the current facilities in the Parish it was agreed to accept the proposed closure of the Leg O’Mutton facilities. It was further agreed to request WDBC to ask DCC for improved road crossing facilities on the A386 near the roundabout, which is the route linking the play park and Leg O’Mutton to the public toilets near St Paul’s Church. It was agreed not to include a financial contribution for the public conveniences at Magpie Bridge in the Parish Budget. The WDBC to be asked to consider closing the toilets in the winter months or imposing a charge to users to help save costs. It was agreed to continue contributing a 30% share of the cost of running the facilities near St Paul’s Church, Yelverton.
8. Approval of the minutes of the HR Committee meeting held on 12th January 2011. 13/11. (285/10). Mr Cheadle proposed and it was agreed to approve the minutes following an amendment to paragraph 3 to read ‘Letter to successful candidate to be sent out to reach them by 29th March.
9. Report on the meeting of the HR Committee meeting held on 24th January 2011. 14/11. Mrs Challiss and the Clerk reported on the meeting held on the 24th January.
15/11. It was agreed to ask for two referees who would only be approached once the successful candidate was chosen. An offer of employment would be made subject to satisfactory references.
16/11. It was agreed to submit an advert in the local Tavistock Gazette for the 10th February publication. Other adverts would be placed on the local notice boards, in local shops at Yelverton and in parish magazines.
17/11. It was agreed that the successful candidate would be asked to be available to attend evening meetings and training days with an expected handover of duties on 1st June.
18/11. The draft letter to candidates and the job description were approved with some minor amendments.
19/11. It was agreed to hold a further meeting to discuss the contract, pension, and interview selection procedure on 9th February after the planning meeting.
10. Inspection of play parks. 20/11. (289/10). Mrs Challiss submitted inspection reports. Mr Simkins is due to inspect week beginning 7th February. Mr Liversidge is to be asked to rake over the safety bark in Buckland Play Park.
11. Report on Parish Paths. 21/11. (290/10). Mr Simkins reported that the project to improve path 19 was completed. Mr Guy (DCC Warden) has been thanked for making all the arrangements; Mr Guy has reported that the work was made easier through the co-operation and assistance of Mr Lillyman of Pound Farm. It was agreed to send a letter of thanks to Mr Lillyman.
12. Interments and work to memorials. 22/11. (291/10). New memorial on plot E2 – 6.
13. Reports on repairs to the Lych Gate and the proposals for improvements to the access and car parking. 23/11. (282/10). The wooden cross has been fixed to the roof. Mr Simkins reported that Mr Rasdall fell from the roof when his roof ladder broke. He was not seriously injured. He had not pre-arranged a date for attending to the work. Six of the tiles had been broken. The wooden gates should be finished and ready for installation in the next 6-8 weeks. It was agreed to arrange for a group photo once all the work was completed.
24/11. Discussion took place on the high estimates received for the painting of the outside of the structure. It was agreed to form a volunteer working party. This consisted of Miss Allen, Mrs Britton, Mr Simkins, Mr Cheadle and Mr Barons. It was agreed to wait until early spring to undertake the work. A volunteer, Mr Fairchild, has also come forward interested in painting the railings.
25/11. The planning applications for the work to the access driveway and improved parking facilities had been accepted by WDBC and would be under consideration in the next few weeks. It was agreed to begin researching contractors and obtaining estimates for the first phase of creating the car parking area. Mr Simkins agreed to write a schedule of work to send out. The work to take down the two fir trees in the driveway was expected to take place next week.
14. Report on progress of contact with members of the parish about the Biodiversity Audit.
26/11. The Clerk reported that Mr Hodgson was publicising the audit and seeking members to form a committee to further discuss how to make use of the information.
15. Information from other agencies. 27/11. A completed planning application form has been received from the Clearbrook Community Association for the installation of photovoltaic panels on the roof of the Hall. A cheque for the fee was included but it was confirmed and agreed that the Parish Council would sponsor the application. Further copies of the application were required to send to DNPA, together with the fee, site map and plans. Clerk would arrange this.
28/11. Information has been received on the Annual Mayoral Awards. Clerk to research criteria for nominations and a possible local candidate.
29/11. An invitation to a Community Forum event on 10th February in Ivybridge has been received. The Clerk may be able to attend if no council members are available.
30/11. An invitation to a West Devon and South Hams development meeting on 3rd February has been received. Mrs Challiss and Mrs Britton may be able to attend.
31/11. Information on Police Authority conferences in Exeter on 16th February and Barnstaple on 15th March has been received, together with a letter about the Police Reform Bill. The information was passed to Mr Simkins.
16. Reports on minor repairs and highway matter. 32/11. Mr Cheadle reported on concerns raised by a Neighbourhood Watch Group in Golf Links Road, about the safety of pedestrians and golfers crossing the A386. Mr Cheadle had a copy of a report on accident statistics for the stretch of road. It was agreed for Mr Cheadle to draft a letter to DCC Highways to request
an urgent review of the area and the introduction of traffic calming measures. Clerk to check files for information on a similar request that was discussed when the last A386 road safety measures were being put in place. 33/11. Mr Wing reported that the potholes at the entrance to the Leg O’Mutton recycle bins, Play Park and car park were getting worse. The last report from Maristow Estate was that estimates were being obtained from DCC for work to fill the holes. It was agreed to contact WDBC to ask what arrangements had been made for locating the re-cycle bins in the car park. 34/11. The surface by the drain on the junction from Leg O’Mutton onto the A386 was subsiding. This has been reported to DCC. A pothole was opening up at the top of Buckland Monachorum Village. 35/11. Mr White reported that a vehicle had reversed over the pavement and into the bench by the war memorial in Milton Combe. The bench was in an unsafe state. Clerk to check the insurance policy for possible claim. There were no witnesses to the incident. A sign has been placed on the bench to warn people not to use it.
36/11. Discussion took place on what was happening about improvements to the gritting schedule for the future. No further information had been received following the DCC survey last year. The matter had been discussed at a Southern Parishes Link Committee meeting, and there had been some minor changes introduced to the routes gritted in the last period of freezing weather. It was agreed to include an article in Miscellany about the use of grit from the road bins. 37/11. Mrs Challiss reported a complaint about the state of the verge near the Crapstone War Memorial. A local resident had reported that the driver of a school bus was causing the damage. It was agreed to write to City Bus about the matter.
18. Consultation document on the governance arrangements for National Park Authorities in England. 38/11. It was agreed to respond to the consultation by supporting paragraph one of the letter from Dartmoor National Park dated 9th November concerning the appointment of Parish Council representatives.
19. Correspondence.
· Various newsletters. Distributed.
· Information on arrangements to celebrate the 90th anniversary of the Royal British Legion. It was agreed to place a short article in Miscellany.
Mrs Britton raised the subject of the Queen’s jubilee in 2012 and it was agreed to add the suggestion of a ‘Parish Boundary’ sign.
· Minutes of the Standards Committee. Noted.
20. Future Meeting Dates.
Tuesday 8th February. Cemetery sub-committee meeting in the committee room, Buckland Monachorum Village Hall at 8pm.
Wednesday 9th February. Planning meeting at Clearbrook Village Hall at 7.30pm followed by HR meeting.
Tuesday 22nd February. Planning meeting at 7pm followed by main council meeting at 7.30pm in Clearbrook Village Hall.
Miscellany meeting. Mr Cheadle will make contact with the committee members with suggested dates.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 14th December 2010 in The Committee Room, Yelverton War Memorial Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Miss M Allen, Mr P Wing, Mr D Simkins, Mrs C Newberry, Mr R Cheadle, Mr P Barons and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
1. Apologies: 240/10. Mrs S Reid, Mrs C Allan, Mr R White, and Mr D Butland.
2. Declaration of Interests and amendments to the Register of Interests. 273/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 23rd November 2010. 274/10. Miss Allen proposed and it was agreed to approve the minutes of the 23rd November 2010.
4. Matters arising from the minutes. 275/10. None.
5. Approval of the minutes of the planning meetings held on 23rd November and 8th December 2010. 276/10. Mr Wing proposed and it was agreed to approve the minutes of the 23rd November and 8th December.
6. Matters arising from the minutes and other planning matters. 277/10. None.
7. Finance.
278/10 (248/10). Receipts and payments: It was agreed that the following payments be approved.
101471 Mr A Creber, P3 footpath contract work. £700.00
101472 YouWillnJoy Printers. Additional footpath walk leaflets. £150.00
101473 Milton Combe Village Hall. Hire charges for 2010. £48.00
101474 Mr Liversidge, contract fee and retention for 2010. £687.07
101475 Clerk salary and expenses for December. £681.92
101476 Inland Revenue/PO. £63.87
101477 Devon County Council - LGPS. £193.78
101478 Buckland Village Hall hiring fee. £16.00
279/10 (249/10). Receipts: Memorial fee £100 plot E5/5.
280/10 (250/10). Actuary’s Report: The future Employer Contribution Rate for the period 2011/12 is 21%, for 2012/13 it is 20.3% and for 2013/14 it is 19.5%.
281/10. Supply of Rock Salt. Following discussion about information received from DCC and WDBC on the price of bulk purchases of Rock Salt from the Supply Zone, it was agreed that an order could be made for 30 bags for onward sale to the local community to enable local residents to keep their own paths and steps clear of ice. It was reported to the meeting that the DCC Customer Services had informed a member of the public that DCC would not be replenishing the Highway grit bins, and that the local parish council was purchasing future supplies. They have been misinformed; the salt/grit mixture from the bins is for use on public roads and pavements and is usually supplied by the DCC. It was agreed that the Parish Council does not have the resources to purchase the amount of grit required for the whole parish and does not have the resources to accept and distribute a delivery.
8. Minutes of the Cemetery Sub-committee meeting held on 8th December. 282/10. Mr Simkins reported on the meeting and proposed the minutes be approved. This was agreed.
9. Matters arising from the Minutes of the Cemetery Sub-committee meeting. 283/10. Mr Simkins agreed to make a mock-up of a sign for the entrance to the cemetery to assist members in making a final decision on the design and size.
10. Final decision on the location of the Buckland Monachorum Millennium seat. 284/10 (258/10). Following discussion and consideration of all the locations suggested for the seat, it was agreed to relocate it in the Buckland Monachorum play park in place of the wooden seat.
11. Appointment of members to a Human Resources Committee to make arrangements for employing a new Clerk. 285/10. It was agreed to appoint Mrs Challiss, Mrs Britton, Mr Cheadle, and Mr Wing to a committee to make the arrangements for a replacement clerk.
12. Parish Plan and engagement with the Community. 286/10 (264/10). Following discussion and consideration of what exactly the members wanted to achieve with a parish plan it was agreed that the practicality of creating a plan for this parish with its five villages was difficult. Mr Cheadle and Mrs Challiss reported on various options that had been considered including the idea of a Parish Planning Plan. It was generally agreed that a Parish Planning Plan would not work under the current system of planning consultations. It was agreed that it was important to be aware of the opinions and ideas of the local residents when considering planning applications and consultation documents. Mrs Challiss also emphasised the need to make sure that the local community was properly informed at the forward planning stage and encouraged to engage in the public consultations. Mr Cheadle proposed and it was agreed to devote a specific section of the next Miscellany to a questionnaire to survey the local community on how they viewed planning issues. This would be a useful guide to members when considering planning applications.
13. Arrangements for grass cutting at Leg O’Mutton and communication with Maristow Estate. 287/10 (260/10). Replies from the Estate Office to previous correspondence on grass cutting at Leg O’Mutton were read out. It was agreed for the Clerk to reply to the comments from the Office and point out that the grass cutting undertaken by the Parish Council was not an obligation on the Council. It was undertaken as a service to the community and as a benefit to the public and was an addition to the limited cuts undertaken by the County.
14. Inspection of play parks. 289/10 (263/10). Mr Barons submitted the latest inspection report. The next inspection was due by Mrs Challiss week beginning 10th January.
15. Report on Parish Paths and P3. 290/10. (256/10). The Clerk reported on a complaint received from Mr Willson about the illegal closure of footpath 1 and the way the problem was being tackled by the various DCC departments. It was agreed that the DCC Footpath Warden had acted as soon as the problem was reported and that the procedures for dealing with the matter were being followed, although the process was lengthy and took time. Mr Simkins reported that an inspection of the area had been carried out as soon as the problem was made known. Prior to the Developer repairing areas of the path that had been damaged, yellow paint had been painted on the areas to alert walkers to a possible trip hazard.
16. Interments and work to memorials. 291/10 (261/10). New memorials on plots E5 – 5 and A5-12.
17. Report on the Biodiversity Audit. 292/10 (265/10). Mrs Challiss reported on a lengthy response from Mr Hodgson following his study of the Report. Clerk is to reply to Mr Hodgson and agree to his suggestion that a meeting be arranged to which various local people with a particular interest in natural history and the local wildlife are invited. It was agreed to pass the Report on to Mr Oxtaby who had also expressed an interest.
18. Communications from other agencies. 293/10. Information on the BT Race to Infinity project. Over the next five years British Telecom is rolling out a ‘super fast fibre optic broadband’ across the UK. The web site explaining the project is http://www.racetoinfinity.bt.com. Closing date is 31st December 2010. Mrs Challiss also reported that she had received information about a fibre optic cable that had been installed in Buckland – originally for use by the school - that was no longer being used due to the cost. Mr Wing reported that there was a cable in Yelverton that had originally been installed by Virgin. It was agreed for the Clerk to obtain more information on the matter from BT.
294/10. St Andrew’s School project to build an amphitheatre. Mrs Pendle has reported that the grant for the project to build an amphitheatre in the school grounds had been withdrawn but has now been re-offered. She has requested the support of the Parish Council and invited representatives to attend a site meeting, date to be arranged.
295/10. Woodland Trust project to provide community trees. Mrs Britton reported on a project promoted by the Woodland Trust, and the Clerk reported on a Big Tree Plant project being promoted by DEFRA. The details were noted.
296/10. WDBC has forwarded information and a questionnaire about flooding and information about supplies of empty sandbags and a dumpy bag of sand. It was agreed to request a delivery of sand to Clearbrook.
297/10. DCC has provided information on the changes to the mobile library service from January 2011 and a poster for local notice boards.
298/10. The Devon and Cornwall Police Authority has forwarded information on conferences to be held on Wednesday 16th February in Exeter and 15th March in Barnstaple from 10am to 3pm.
299/10. DAPC has forwarded information on various training days for learning about funding community projects.
19. Reports on minor repairs and highway matter. 300/10 (272/10). Councillor Sanders and Devon County Highways have responded to the reports by members of the public of concern over the road safety hazard on the junction between Meavy Lane and the A386. It has been confirmed that there are no plans to undertake an improvement scheme in Yelverton.
301/10. The HMRC has reported that any vehicle that is being used to clear snow from the public road is entitled to use red diesel. HMRC recognises the vital role played by farmers in helping to keep rural roads clear. They will exercise an element of discretion, taking into account the exceptionally severe weather. More details can be obtained by calling 08450109000.
302/10. Mr Wing reported a damaged drain cover on the junction off the A386 turning into Leg O’Mutton.
303/10. Mrs Challiss thanked Mr Barons and his team for erecting the tree lights on Yelverton roundabout.
20. Correspondence.
· Various newsletters. Distributed.
21. Future Meeting Dates. Wednesday 12th January Planning meeting at 7.30pm followed by a HR meeting.
Tuesday 25th January Planning meeting at 7pm, followed by a Council meeting at 7.30pm.
The meeting closed at 9.30pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 23rd November 2010 in The Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Miss M Allen, Mr P Wing, Mrs C Newberry, Mr D Butland, Mr R Cheadle, Mr P Barons and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
1. Apologies: 240/10. Mrs S Reid, Mrs C Allan, Mr D Simkins and Mr R White.
2. Declaration of Interests and amendments to the Register of Interests. 241/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 26th October 2010. 243/10. Mr Wing proposed and it was agreed to approve the minutes of the 26th October 2010.
4. Matters arising from the minutes. 244/10. (229/10). The Clerk reported that the license fee for the lease of the field and barn at Crapstone has been received. The electric fence had been removed. (225/10). The planning application for the proposed landscape work in the cemetery has been submitted, but WDBC has requested further drawings and details of the proposals.
5. Approval of the minutes of the planning meetings held on 26th October and 10th November 2010. 245/10. Mr Wing proposed and it was agreed to approve the minutes of the26th October and 10th November.
6. Matters arising from the minutes and other planning matters. 246/10. None.
7. Finance.
247/10. (218/10). 4 Compost bins have been sold and £60 collected. Following discussion Mr Butland proposed and it was agreed to cease the compost bin project.
248/10. (219/10). Receipts and payments: It was agreed that the following payments be approved.
101462 Planning application to WDBC for work to Cemetery.£85.00
101463 LCR on line subscription.£13.50
101464 Yelverton War Memorial Hall, hiring fee Sept & Oct.£24.00
101465 New chain for the memorial at Crapstone. £20.00
101466 Mr Liversidge contract fee.£847.34
101467 Royal British Legion poppy wreath. £16.50
101468 Inland Revenue. £63.67
101469 LGPS/DCC.£193.78
101470 Clerk salary and expenses. £667.51
249/10. (220/10). Receipts: Sale of burial plot and interment £300. Half-year fee for lease on Crapstone field, £520.
250/10. (221/10). Report on recent Actuary Meeting: The report will be on the agenda for December.
251/10. (222/10). Report on estimates and quotes: A second estimate has been received for the work to fell the trees in the cemetery. It was agreed to go for the first and cheaper estimate from Mr Jenkins provided the work could be finished before February 2011. One estimate on the proposed cemetery signage has been received and a second is due in. This will be required before the next cemetery sub-committee meeting.
252/10. (228/10). Mr Butland reported that he had received an estimate of £80 for work to secure the war memorial chains. It was agreed that this could go ahead provided the cost did not exceed £80, and provided that the contractor could confirm that the welding would be successful despite the mix of materials involved.
8. Approval of the Minutes of the Finance Meeting held on 10th November. 253/10. Mr Wing proposed and it was agreed to approve the minutes. It was noted that the Clerk had declared that she would be resigning from her post with effect from the end of May. Following discussion Mrs Challiss proposed and it was agreed to form an employment sub-committee, the details of which to be arranged at the December meeting.
9. Matters arising from the Minutes of the Finance Meeting. 254/10. Mrs Challiss reported to the Members on the details of the budget figures recommended by the Finance Sub-committee. Following discussion amendments to the amounts set aside for a future clerk’s salary, the contribution to WDBC for public conveniences, and the contingency figure, were agreed. Mrs Challiss recommended a final Precept of £34212 for the financial year 2011/12 to the Members. Miss Allen proposed acceptance of the figure and proposed a vote of thanks to the Clerk for the record keeping. This was approved.
10. Report on the Lych Gate repairs. 255/10. (224/10). The Clerk reported that the replacement gates were on order. It was noted that the carpenter had not yet completed the cross. A quote had been received for the painting of the structure, but this was quite high and it was agreed that a further estimate was needed. The Clerk is to provide a copy of the specification to Mr Swimburne. It was also agreed that the railings would require painting. It may be possible to arrange for this to be carried out by volunteers to keep costs down.
11. Report on Parish Paths and P3. 256/10. (229/10 & 236/10). Adoption of steps linking Cuxton Meadow and Modyford Walk: Mr Butland reported that following recent meetings with the Rights Of Way Warden he was informed that because the steps were located in the hedge bank owned by him he was responsible for the steps. This meant the suggestion of adoption by the Parish Council could be withdrawn. A query had recently been received from Mrs Wyatt, Cuxton Meadow, about the steps; the Clerk will inform her of developments. Mr Butland reported that the Rights of Way Warden was in discussion with the Developer at Butland Meadow who has not followed correct procedures in undertaking work on the footpath.
257/10. The Clerk reported that the Rights of Way Warden has agreed terms with a contractor to begin work on the top end of footpath 19 (Pound), to improve the drainage and surface. Approval has been obtained from the landowner, DNPA, and Maristow Estate Office.
12. Report on site meeting and working party held on 6th November. 258/10. Mrs Challiss read from a report on the meeting that took place on 6th November. The Working Party inspected the steps at Cuxton Meadow, which has been dealt with under item 11. The Working Party also inspected possible locations for the re-instatement of the Millennium seat. The following alternative locations for the seat were recommended for consideration: 1. The front garden of the Village Hall. 2. The rear garden of the Village Hall, 3. The bank by the bus stop and play park. Jim Knight, the Chairman of the Village Hall Committee, has responded on behalf of the Hall Committee. The Committee had no objection to the use of the Hall grounds, however, access would be restricted due to use by the pre-school; the grounds will be out of bounds in term time until 1.30pm each day. Following discussion it was decided to defer a decision until the December meeting. Additional sites were added to the list: Footpath 6 through the Glebe Field, the land by the stream adjacent to 17 The Village and the entrance to the Drake Manor by the stream (with kind permission of Mandy Robinson).
259/10. The Working Party carried out clearance of overgrown plants and shrubs by the Lych gate. Mr Butland had kindly agreed to remove the brushwood and was left with quite a task following an enthusiastic attack of the area by Mr Barons, Mr Simkins, Miss Allen, Mrs Challiss and Mrs Reid. Mrs Challiss proposed a vote of thanks to everyone involved. This was agreed.
13. Complaints from Members of the Public. 260/10. Grass cutting at Leg O’Mutton. A letter of complaint, copied to Maristow Estate Office, about the condition of the grass by the Leg O’Mutton car park has been received from Mr Bloom. The area cut by the parish contractor was reduced in 2008 following introduction of pay and display parking meters. The areas currently cut by the parish contractor are, around the War Memorial stone, the wooden bench near the play park and a strip along the edge of the footway. The Clerk read from emails received from the Maristow Estate Office on the matter. It was agreed for a copy of the map identifying the cut areas to be forwarded to Mr Hess in the Maristow Estate Office. A letter is also to be forwarded to Mr Bloom in response to his concerns.
14. Interments and work to memorials. 261/10. (230/10). Interment in C5-12.
262/10. Mrs Woollacott has forwarded a letter from her family offering the Bragg Family Memorial Seat, recently erected at Whistley Down, to the Parish. This was approved and accepted by the Members.
15. Play Park Inspections and maintenance work to play equipment. 263/10. (231/10). Mr Barons is due to inspect during the week beginning 6th December.
16. Parish Plan –proposals for creating a Plan for Crapstone. 264/10. (232/10). Mrs Challiss reported on a meeting with Mrs Allan to discuss ideas on a Parish Plan for Crapstone. Mrs Challiss had also emailed references to other parish plans to the Members. Further discussion on the merit of a community parish plan took place, it was generally agreed that there had been poor response to publicity so far. Suggestions were made on how to raise publicity and gauge enthusiasm for a Parish Plan: 1. Mail-drop local houses. 2. Use Miscellany. 3. Use the Annual Meeting. 4. Identify the problem that everyone wants solved by the Parish Plan. The main areas of concern in Crapstone had been identified as planning and development issues, which were not really the remit for a community Parish Plan. It was generally agreed that most concerns currently voiced by the local community was about development. Mr Cheadle suggested that the construction of a report containing a consolidated view on thoughts on local development would be useful. Following discussion Mr Cheadle offered to draw up ideas on how this could be achieved. Mr Butland proposed and it was agreed to abandon the idea of a community parish plan. A discussion took place on the Annual Meeting and how it could be used as a platform for publicising of local issues, it was agreed to place this item on the agenda for December.
17. Report on the Biodiversity Audit. 265/10. (233/10). The audit report was still in circulation between members. There had been two enquiries from members of the public as a result of information placed in Miscellany. Mr Hodgson is a member of the Botanical Society of the British Isle and expressed particular interest in how the Members were going to use the Report. Mr Oxtaby was also keen to learn more about the Report. Mrs Challiss proposed and it was agreed for a copy of the Report to be sent to Mr Hodgson for his views and comments.
18. Communications from other Agencies. 266/10. Consultation on the governance arrangements for National Park Authorities. It was agreed to defer discussion on this item until the January meeting. A response is not required until February. 267/10. Information on the next Southern Parishes Link Committee meeting taking place on 2nd December at 7.30pm was noted.
268/10. Mr Butland gave a report on the meeting he attended at Parke on 16th November. Representatives from parish and town councils within the National Park were invited to attend to hear how the DNPA was planning to cope with proposed spending cuts and share views and comments on priorities and ways of promoting better joint working. 269/10. Minutes of the Roborough Commoners’ Association. Noted. 270/10. Mr Cheadle reported that the Remembrance Service at Crapstone had attracted a congregation of about 60, and is growing in popularity. Mrs Challiss thanked Mr Cheadle for making the arrangements for the service, and proposed that arrangements for making provision for larger congregations be discussed further at the January meeting. This was agreed.
19. Training Events. 271/10. There were no local events to report.
20. Reports on minor repairs and highway matter. 272/10. Concerns have been raised by Lesley Peters of Yelverton about the road safety hazard on the junction between Meavy Lane and the A386. Concerns have also been raised about the speed of traffic using Meavy Lane, it has been suggested that the 20mph signs could be moved. It was agreed to report the concerns to DCC Highways and Councillor Sanders. 273/10. An information leaflet produced by Devon County Council has been received on Travelling in winter. The Clerk also reminded the Members of information received on a supplier of Rock Salt. It was agreed that the information could be placed on the notice boards and publicised locally in case residents wished to make purchases. 274/10. SWH/DCC Notice of road closure at Uppaton Lane, Buckland Monachorum, with effect from 17th January 2011 until about 31st January 2011 for drainage work.
21. Correspondence.
· Various newsletters. Distributed.
· Information on voting for improved Broadband facility with BT. http://www.racetoinfinity.bt.com
· Email from St Andrew’s School about the project to build an amphitheatre. The original funding was lost but has been re-granted so the project is up and running again. The School requests the support and interest of the Members and would like to arrange a meeting to include the local police, and youth groups.
· Mrs Britton reported that the Woodland Trust has a project on to provide trees to communities. This to be discussed at the December meeting.
22. Future Meeting Dates.
Wednesday 8th December. Planning meeting at 7.30pm followed by a Cemetery Sub-committee meeting in Milton Combe Village Hall.
Saturday 11th December. Erection of tree lights on the Yelverton roundabout.
Tuesday 14th December. Switch on of Xmas tree lights at 6.30pm.
Tuesday 14th December. Planning meeting at 7pm followed by full council meeting at Milton Combe Village Hall.
The meeting closed at 9.30pm
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info clerk@bmpc.info.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 26th October 2010 in The Committee Room, Yelverton War Memorial Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mrs S Britton, Miss M Allen, Mr D Simkins, Mr P Wing, Mr R White, Mrs C Allan, Mrs C Newberry, Mr D Butland, Mr P Barons and Mrs E Simkins (Clerk).
Also present. Mrs S Woollacott.
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Mrs Challiss opened the meeting and thanked Mrs Britton for Chairing the September meeting. She also congratulated Miss Allen on her recent retirement. Mrs Woollacott was invited to make her representation to the Council. Mrs Woollacott discussed the proposal to create a Parish Plan and commented on the Plan drawn up for Mary Tavy. She queried the source of finance for the work, how important it was in relation to the planning Tool Kit, and how much influence it would have on future planning and development in the parish. She also voiced interest in how it would be tackled bearing in mind the five different types of villages within the parish. Mrs Challiss responded that the planning Tool Kit was separate, but that the methodology of the Tool Kit could be used in the preparation of the Plan. There was no guarantee of the level of influence the final report may have on the decision making of the higher authorities. It was acknowledged that the different size and type of settlements in the Parish would influence the preparation of a Plan. There were sources of finance through grants, but these had not yet been explored. The Plan should be community led.
1. Apologies: 212/10. Mrs S Reid and Mr R Cheadle.
2. Declaration of Interests and amendments to the Register of Interests. 213/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 28th September 2010. 214/10. Mr Wing proposed and it was agreed to approve the minutes of the 28th September 2010.
4. Matters arising from the minutes. 215/10. (201/10) The Clerk reported on a response from DCC to queries on the changes to the Mobile Library schedule. (193/10). The Millennium seat in Buckland Monachorum has been removed following a request from the landowner. |No record of a transfer of ownership of the verge or legal agreement with DCC regarding the verge has been found. Following discussion it was agreed to hold a site meeting in the car park of the Village Hall to decide on a new location for the seat. (201/10). A response has been received from the Mobile Library Unit to queries on the changes to the schedule. The stop in Crapstone is being removed as a result of its low usage. The School stop (Buckland Monachorum) is outside the school on the yellow zig-zag lines. The Saturday stop in Yelverton is popular but will be reduced to fortnightly from January 2011
5. Approval of the minutes of the planning meetings held on 28th September and 13th October 2010. 216/10. Mrs Allan proposed and it was agreed to approve the minutes of the 28th September, Mr Wing proposed and it was agreed to approve the minutes of the 13th October.
6. Matters arising from the minutes and other planning matters. 217/10. None.
7. Finance.
218/10 (183/10). Compost bins: No sales reported.
219/10. (184/10). Receipts and payments: It was agreed that the following payments be approved.
101451 Perfect Pastures Grass Cutting Contract. £426.91
101452 Mr Liversidge contract fee. £767.34
101453 Clerk salary and expenses. £653.01
101454 Inland Revenue. £63.87
101455 DCC/LGPS. £193.78
101456 Mr Swimburne maintenance work. £1020.00
101457 Buckland Monachorum Village Hall hiring. £8.00
101458 WDBC emptying of litterbins and dog-waste bins. £146.34
101459 Copycraft printing of Miscellany. £425.00
101460 Mr Rasdall part payment of lych gate project fee. £2272.00
101461 Mr Coupland carpentry work lych gate project. £1200.00
220/10 (185/10). Receipts: Burials and memorials £1,000.
221/10. Information has been received about a meeting of the Devon LGS Actuary taking place on 15th November. The assumption is that preparations should be made for an increase to Employer contribution rates within the range of 0.5% to 1.5% for the year commencing 1st April 2011. Mrs Allan offered to attend as the Parish Council representative.
222/10. The Clerk reported on quotes received for planned work. These included work to fell two fir trees in the cemetery, felling of two dead trees on the boundary hedge of the Churchtown meadow field. It was agreed to pass these to the Finance committee to consider in the budget review. Quotes not yet received related to maintenance work to the Rock bus shelter, repairs to the jungle gym in Buckland play park. One quote has been received from FOCSA for the cleaning of the Yelverton forecourt shelter; another quote is due in for comparison. Quotes have not yet been received for a new entrance sign and directional sign for the cemetery.
223/10. A request for a donation has been received from the local CAB. It was agreed to pass this to the Finance Committee.
8. Report on the work to repair and refurbish the lych gate. 224/10. (156/10). Mr Simkins reported on the progress of the work. Francis Bettison (surveyor) has made an inspection and approved the standard of work completed. It was agreed for the carpenter to go ahead with making a new wooden cross. It was also agreed that a plaque should be erected in memory of Miss Hatch. It was agreed to consult with the carpenter and surveyor about the merits of painting the wooden structure. One quote has been received; a further quote will be required. It was also agreed that provision should be made for the painting of the railings. Following further discussion it was agreed to hold a working party to cut back overgrown shrubs by the entrance. It was also agreed that once the work was fully completed arrangements should be made for a group photograph of Members and workers. Mrs Challiss thanked Mr Simkins and Mr Barons for the work they had done in managing the project.
9. Report on progress of the planning application for phase 1 of the cemetery project. 225/10. (189/10). Mr Simkins reported that the paperwork was almost complete for the planning application; this included all aspects of the work to the drive, boundary and car park. WDBC had not yet responded to queries on procedure for obtaining change of use.
10. Complaints from members of the public. 226/10. (191/10). Electric fencing in Crapstone Field: The Clerk reported that she had been unable to make contact with the licensee, but phone messages have been left, and visits made to the field. The fencing was still in place. It was agreed that a letter should be written if a response is not received in the week.
11. Renewal of Licence to use Crapstone Field and Barn. 227/10. The invitation to renew the licence agreement has not been returned. It was agreed that a further letter should be written if the papers were not returned this week.
12. Report on arrangements to replace stolen War Memorial chain and methods to make them more secure. 228/10. Mr Barons reported that the new chain for the war memorial would cost £20. He also reported on methods to improve the security of the chains surrounding the memorial. It was considered that the mix of materials was not suitable for welding. For the time being it was agreed to secure the ends with coppered wire.
13. Report on Parish Paths (P3) and other footpath matters. 229/10. (197/10). Mr Simkins reported on footpath matters. A letter and completed forms from residents near the footway linking Crapstone village with the Wimpey/MOD estate have been forwarded to the DCC for comment and advice on the next step to have the path adopted. 6 of the 9 forms sent out to residents were returned, all in favour of the adoption. Mrs Woollacott reported that footpaths 12 and 6 were muddy but passable, footpath 3 was extremely muddy near the farm, footpath 4 is becoming overgrown, particularly with bamboo and the river is eroding areas of the path. Footpath 31 has a broken stepladder. There is a loose sign on footpath 32 near the Alpaca farm.
14. Interments and work to memorials. 230/10. (198/10). Memorial on plots G5-2 and F3-23. Interment in C5-11, Y1-6 and M1-11.
15. Play Park Inspections and maintenance work to play equipment. 231/10. (199/10) The maintenance work in the Buckland play park is completed. Inspection forms were distributed.
16. Parish Plan – interest from local community and proposals for creating a Plan. 232/10. (207/10). Only two local people had responded to earlier invitations to become involved with the Plan. It was generally agreed that it would be beneficial to create plans for each village and then create a summary of the results. Discussion took place on the merits of leaflet dropping one area such as Crapstone as a pilot exercise to see how to move forward with the other villages. Mrs Allan and Mrs Challiss agreed to meet to discuss the idea of creating a leaflet and targeting Crapstone for the first Plan. It was decided to find out how Mary Tavy Parish Council had responded to the results of the Plan drawn up for the village, and whether it had had a positive influence. It was agreed that parish plans were supposed to be community led in order to inform the parish and local councils of the opinions and matters of importance from the community perspective. It was noted that the results of a parish plan were not binding on a council and this would have to be made clear to the community. Parish Council members could act as co-ordinators, but the community should make the decisions on what it wanted included in the plan. Mrs Challiss offered to research the results of other plans and circulate the information.
17. Report on the Biodiversity Audit. 233/10. (206/10). The audit report was currently in circulation among members. It was expected that all interested members would have had sight of the plan for discussion at the next meeting.
18. Communications from other Agencies. 234/10. Information received on the possible effect of defence cuts on the Devonport Dockyard was discussed. Mr Cheadle offered to edit a letter to the Secretary of State.
19. Training Events. 235/10. There were no local events to report.
20. Reports on minor repairs and highway matter. 236/10. Discussion took place on the problems that have been created by developers at Butland Meadow who have not followed proper procedures for closing and digging up the local public right of way. It was noted that none of the local authorities were claiming responsibility for the maintenance of the steps leading from Cuxton Meadow onto the footpath linking with Modyford Walk. This was causing concern among local residents. The steps had become damaged recently. It was agreed to research the history of the steps and make an inspection.
237/10. The Milton Combe shelter has been inspected. Rusting bolts causes the damage to the cement. It is not in a dangerous state.
238/10. The potholes on the junction to the Yelverton Play Park and car park have not been repaired. Clerk to contact Maristow Estate and find out when the repair is scheduled to take place.
239/10. WDBC has written with information on the supply of rock salt for the winter season. The information is to encourage Parishes to purchase their own bags of salt for use locally. It was agreed not to purchase bags of salt, the roads should be gritted by the Highways authority.
21. Correspondence.
· Various newsletters. Distributed.
· Letter from the Bragg family giving the memorial bench at Whistley Down to the Parish. This item to be discussed at the next meeting.
22. Future Meeting Dates.
6th November Site meeting at car park Buckland Village Hall at 9am followed by Working party in the cemetery 9.30am. 10th November Planning meeting at 7.30pm followed by Finance meeting in the Buckland Monachorum Village Hall.
23rd November Planning meeting at 7pm followed by full council meeting at 7.30pm in Buckland Monachorum Village Hall.
8th December Planning meeting at 7.30pm at Milton Combe village Hall.
Saturday 11th December erection of Xmas tree lights.
14th December switching on of Xmas tree lights at 6.30pm. It was agreed to invite Councillor Garton to switch on the lights.
14th December Planning meeting at 7pm followed by full council meeting in the Milton Combe village hall.
The meeting closed at 9.20pm
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info bmpc@skelbrook.plus.com.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 28th September 2010 in The Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mrs S Britton (Chairwoman), Mr D Simkins, Mr P Wing, Mr R White, Mrs C Allan, Mrs C Newberry, Mrs S Reid, Mr D Butland, Mr P Barons and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Also present: PC Graham Callender.
PC Callender gave a report on crime in the area over the past few months; this amounted to theft of lead from the local school’s roof and vandalism to the local milk float and theft of milk. There had been no reports of anti-social behaviour and the recent Crapfest had passed without incident and had been a success for the local cricket club.
1. Apologies: 177/10. Mrs S Challiss, Miss M Allen and Mr R Cheadle.
2. Declaration of Interests and amendments to the Register of Interests. 178/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 27th July 2010. 179/10. Mr Simkins proposed and it was agreed to approve the minutes of the 27th July 2010.
4. Matters arising from the minutes. 180/10. (147/10). Buckland Monachorum Notice Board: The local planning office has confirmed that planning permission is not required. (164/10). Toilet block in Yelverton. The WDBC has confirmed that it was mistaken in stating that the Parish Council owned the toilet block in Yelverton and leased it to WDBC. (165/10). Street Lights in Buckland Monachorum: Following contact with the DCC Engineers they have moved the light outside number 20 The Village to the Church side of the street. The lighting columns are going to be painted black. The second phase of the work to place overhead cables underground is programmed to take place next June/July. (166/10.). Maintenance work to Yelverton Bus shelter: DCC has confirmed that a new panel has been ordered for the Yelverton bus shelter with a ‘No Smoking’ sign.
5. Approval of the minutes of the planning meetings held on 27th July, 11th & 24th August & 8th September.
181/10. Mr Wing proposed and it was agreed to approve the minutes.
6. Matters arising from the minutes and other planning matters. 182/10. August 11th. Lopwell Dam. The Clerk reported on information obtained from WDBC on the future of the barn and the pump house. The sale of the barn to The Zone is going ahead. The SW Lakes Trust has a planning application in progress for the creation of a café and education centre in the pump house.
7. Finance.
183/10. (159/10). Compost bins: No sales reported.
184/10. (160/10). Receipts and payments: It was agreed that the following payments be approved.
101433 Buckland Village Hall hiring. £8.00
101434 Perfect Pastures contract fee. June/July. £853.83
101435 E Pascoe, Monumental Masons. Work to stabilise Memorials. £1645.00
101436 KSR Licensed Disposal. Waste clearance from cemetery. £120.00
101437 Glasdon, supply of dog-waste bin. £146.69
101438 Clerk salary and expenses. August. £653.66
101439 DCC LGPS. £193.78
101440 Inland Revenue. £63.67
101441 Mr Liversidge, contract fee. £697.34
101442 Dartmoor Commoners’ Council. £5.00
D/D Talk Talk telephone charges. 4/8/10. £26.63
101443 Mr A Creber. P3 path work. £700.00
101444 Beavers & Co work to Parish Garden. £100.00
101445 Perfect Pastures. Contract fee. August. £426.91
D/D Talk Talk telephone charges. 1/9/10. £22.09
D/D PWLB half yearly repayment on loan. £1977.27
101446 Mr Liversidge contract fee September. £732.34
101447 Spoilt cheque.
101448 Clerk salary and expenses September. £658.93
101449 Inland revenue. £63.67
101450 DCC/LGPS. £193.78
D/D Talk Talk telephone charges. 29/9/10. £24.15
185/10. (161/10). Receipts: Burials and memorials £210. HMRC repayment £75. WDBC precept £17,106.
186/10. Report on internal finance and system review: Mrs Britton and the Clerk reported on a recent meeting to review the systems and records of the Parish Council. The report was copied to Members. It was noted that there was scope for introducing electronic records for finance and burial records in the future should funds for relevant training and software become available.
It was also noted that the termination date for the MOD claw back on Crapstone field is 28th June 2014, and the surrender date for the PWLB loan is 10th September 2015. Mrs Britton proposed a vote of thanks to the Clerk for her efficient record keeping. This was approved.
187/10. Information on the DCC/LGPS Actuarial Valuation 2010. The Clerk reported on information from DCC about the review. The assumption is that preparations should be made for an increase to Employer contribution rates within the range of 0.5% to 1.5% for the year commencing 1st April 2011.
188/10. Information from DALC on local budgets. Mrs Britton and the Clerk reported on articles in the latest Sept/Oct DALC newsletter.
8. Cemetery landscaping project. 189/10. (163/10). Mr Simkins requested clarification on progressing details of the planning application for Phase 1 of the project. Following discussion it was agreed to find out the process for obtaining the permission for change of use of the new field to cemetery and in the mean time go ahead with the application for alterations to the existing entrance and creation of car park. Mr Simkins reported that the lych gate contractor was beginning work on 4th October. The gate entrance would be cordoned off. Mrs Reid agreed to inform the school about the work.
190/10. The owner of the field next to the Parish Garden has requested permission to place hard-core over the shared entrance to his field. The ground is too soft for the movement of vehicles to and from the field. This was agreed. Following discussion it was agreed that the Finance Committee should be asked to budget for new signs at the entrance to the cemetery and for direction signs to the rear entrance.
9. Complaints from members of the public. 191/10. Fencing in Crapstone Field. A resident complained about electric fencing that had been placed too near the play area. This had also been noted following play park inspections. The Clerk reported that the leaseholder had been contacted and the fencing removed. However, since this first report further fencing has been erected. The Clerk and Mr White have made an inspection. Mr White will contact the leaseholder to ask him to remove the fencing from near the goal posts and also to erect a barrier in front of the remaining fence for safety.
192/10. (167/10). Complaint about the Rock bus shelter, Yelverton: A further inspection has been made. There is a small amount of graffiti and the wood sections require decoration and some of the under cladding requires replacing. The walls could do with a clean. The DCC Councillor Philip Sanders has forwarded a grant application form for the work. It was agreed for the Clerk to obtain some quotes.
193/10. (124/10). Millennium Seat Buckland Monachorum. The landowner at Ayot has requested the removal of the seat from the verge in Buckland. It would appear that the verge is part of Ayot. DCC officers have indicated that a legal agreement may have been entered into with a previous owner, the land has been maintained by DCC for many years. No paperwork has been located to date. It was agreed to wait a little longer for confirmation of the legal situation before making arrangements to remove the seat.
10. Approval of the GP sub-committee meeting held on 8th September 2010. 194/10. Mr Simkins proposed and it was agreed to approve the minutes. Items recommended for action by the committee were noted and approved.
11. Matters arising from the GP meeting of 8th September 2010. 195/10. Cleaning of bus shelters: It was agreed to obtain a quote from Squires for a twice a year clean of the Yelverton bus shelter and Buckland Monachorum shelter by the play park. 195/10. The trees in the cemetery: A Tree Surgeon in Clearbrook has been approached for advice on the removal of the fir trees on the access to the cemetery. 196/10. Missing and broken bus timetables: A report has been passed to DCC Councillor Phil Sanders.
12. DCC winter review – completion of forms to review the location of parish grit bins. 196/10. Completed survey forms were collected for Yelverton, Milton Combe and Clearbrook. Forms for Crapstone and Buckland Monachorum were not ready.
13. Report on Parish Paths (P3) and other footpath matters. 197/10. (170/10). Mr Simkins reported on footpath matters. Completed survey forms have been collected and a list of maintenance work will be drawn up from the results. Letters have been drafted ready to send out to homeowners near the path linking Crapstone Village with the Wimpey estate, about the proposed adoption of the path as a public right of way. Mr Butland reported that there had been problems with the footpath linking his farm with Modyford Walk, which had been illegally blocked by the Developer from the new estate. The footpath warden Peter Guy was dealing with the matter.
14. Interments and work to memorials. 198/10. (168/10). New memorial on plot A5-12, interment in A3-20.
15. Play Park Inspections and maintenance work to play equipment. 199/10. (169/10). The maintenance work in the Buckland play park had not started. Mr Butland is to contact the contractor and find out if the work can be started within the next couple of weeks. It was agreed that it was desirable to have the work done before the winter weather sets in.
16. Communications from other Agencies. 200/10. WDBC Alcohol and Public Entertainment & Late Night Refreshment Policy consultation. It was agreed to submit no comment to the document. 199/10. Information has been received on the consultation period for the DNPA draft Recreation and Access Strategy for Dartmoor 2010-2017. http://www.dartmoor-npa.gov.uk/recreation-strategy.htm. Responses are required by 30th November 2010. 201/10. Results of DCC Mobile Library review and proposed changes to the schedule. It was agreed to query the loss of a Stop in Clearbrook, and the location of the Stop recorded as The School Buckland Monachorum, and the lack of detail on the Yelverton Saturday Stop.
202/10. Information on a proposed Flood Prevention event in Tavistock hosted by WDBC in November. It was agreed to support the event. 203/10. Devon and Cornwall Police Authority. Information on changes to the public liaison meetings and events. The information was noted. 204/10. Roborough Commoners’ Association minutes of meetings. Noted.
205/10. Southern Parishes Link Committee meetings. Information was noted.
17. Report on the Biodiversity Audit for the Parish. 206/10. Mrs Challiss and Mrs Britton have read the report. The document was passed to Mrs Newberry who would then forward it to Mr Wing, Mr Barons and Mr Simkins. It was agreed to place the item on the next agenda for consideration.
18. Parish Plan. 207/10. Following discussion it was agreed to begin with a plan for Crapstone. Mrs Britton agreed to contact Mrs Woollacott who had expressed an interest in the idea of a plan. It was approved for Mrs Challiss and Mrs Britton to attend an information event in Okehampton in October at a cost of £15 each.
19. Training Events. 208/10. Society of Local Council Clerks training event on DATA information and dealing with the Press. The event is in Plymouth and cost £120 per delegate. It was agreed that this was not particularly relevant to our small council and the Clerk would not attend.
20. Minor repairs and highway matters to be reported to DCC Highways.
209/10. The cattle grid near Pound Cross is damaged.
210/10. A chain has been removed from the War Memorial. Mr Barons agreed to research suppliers for a replacement chain.
211/10. Christmas lights on the Yelverton tree. It was agreed to arrange the fitting of the lights on Saturday 11th December ready for a lighting ceremony on Tuesday 14th December at 6.30pm prior to the council meetings.
21. Correspondence.
·Various newsletters. Distributed.
·Information on the House of Commons Early Day Motion No. 557, The enquiry into the need for Nuclear power stations. The information was noted.
22. Future Meeting Dates.
13th October. Planning meeting, committee room, Yelverton War Memorial Hall at 7.30pm.
26th October. Planning meeting followed by full council meeting at the committee room, Yelverton War Memorial Hall commencing 7pm and 7.30pm.
10th November. Planning meeting followed by Finance committee meeting in the committee room, Buckland Monachorum Village Hall. 7.30pm and 8pm.
The meeting closed at 9.15pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info bmpc@skelbrook.plus.com.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 27th July 2010 in The Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mr D Simkins, Mr P Wing, Mr R White, Miss M Allen, Mrs C Allan,
Mrs S Britton, Mrs C Newberry, Mr R Cheadle, Mrs S Reid, Mr D Butland and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Also present: Mr John Packer and Ms Alex Rehaag – Housing Advice Team West Devon Borough Council.
Mrs Sue Woollacott, resident Crapstone.
John Packer and Alex Rehaag explained the system for registering and bidding for social housing in the Borough with particular emphasis on the housing available in the Parish. A ‘Housing Surgery’ has been arranged for the 9th October in Buckland Monachorum as part of the publicity for the new housing in the Village. Butland Meadow was originally planned as part ownership and rental homes, but has now been designated rental only due to the current economic climate. Literature and application forms were distributed to the Members for information.
Mrs Woollacott was invited to make her representation to Council. Items raised for discussion were:
1. Concern about recent publicity of a music festival on 11th September in the Buckland Cricket field. This was being organised by the Cricket Club to raise funds. Not much is known about the arrangements. Enquiries would be made by the Council to make sure that the relevant authorities have been consulted and notified.
2. Part of the War Memorial Chain has been stolen. An inspection would be made of the area and enquiries made to locate possible supplier for a replacement.
3. Signposts are missing at Venton and Whistley. DCC Highways have been contacted in the past about missing signs and a further report will be made.
4. Request for an update on earlier requests for a footway to be installed on Abbey Lane near the Abbey Meadow Estate. This matter has been left with Councillor Phil Sanders; no further information is currently available on the progress of the request.
5. Request for a sign to be placed at the junction of Netherton Lane (to Uppaton) informing large vehicles that it was unsuitable for heavy goods vehicles. This would be reported to DCC Highways who decide on these matters.
6. A caravan located at the rear of the Leg O’Mutton public conveniences appears to be occupied. WDBC enforcement office will be advised.
7. Footpaths 12, 6 and 19 have all been cut and cleared.
8. In response to a query on progress on the adoption of a section of path near Abbey Estate, it was confirmed that contact was being made with local residents. Mrs Woollacott offered assistance with the enquiries.
1. Apologies: 154/10. Mr P Barons.
2. Declaration of Interests and amendments to the Register of Interests. 155/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 22nd June 2010. 156/10. Mr Butland proposed and it was agreed to approve the minutes of the 22nd June 2010.
4. Matters arising from the minutes. 156/10. (147/10). Buckland Monachorum Notice Board: The notice board has been removed from the wall of the old post office and a new one placed on the footway by the Baptist Hostel. Following an enquiry from Mr Salt information on the reasons for the change have been forwarded to him. A preliminary enquiry has been made with WDBC Planning Office for advice on whether or not planning permission is required. (144/10). Start Date for the Lych Gate Repairs: Mr Simkins reported that the work should begin in first week of October. (148/10) PACT Report and Youth Shelter: The Clerk reported that Mrs Pendle (Headteacher, St Andrew’s School) has confirmed that she has made a successful bid for a grant for extended school services, which is going to be used to provide an outdoor amphitheatre. This will be available for use by the school, local community and youth groups.
5. Approval of the minutes of the planning meetings held on 22nd June and 7th July 2010. 157/10. Mr Wing proposed and it was agreed to approve the minutes of the 22nd June, Mr Cheadle proposed and it was agreed to approve the minutes of the 7th July.
6. Matters arising from the minutes and other planning matters. 158/10. There were no matters arising from the minutes.
7. Finance.
159/10. (137/10). Compost bins: No sales reported.
160/10. (138/10). Receipts and payments: It was agreed that the following payments be approved.
D/d Talk Talk telephone charges. £34.06
101426 Beavers & Co. Grass cutting charges.£100.00
101427 Mr Liversidge. Contract fee.£734.84
101428 Yelverton War Memorial Village Hall hiring fee.£18.00
101429 Clerk salary and expenses.£678.17
101430 Inland Revenue/Post Office.£63.87
101431 DCC/LGPS.£193.78
101432 Audit Commission. External audit fee. £334.88
161/10. (139/10).Receipts: Notification by HM Revenue and Customs of a £75.05 incentive payment awarded during the year. HM Revenue and Customs, £1508.74 repayment of VAT. Memorials and Cemetery fees of £175.00.
162/10. (140/10). The Audit Commission has completed work on the 2009/10 audit and has returned the certified annual return.
Following discussion it was agreed to purchase one new dog waste bin for Milton Combe.
8. Cemetery landscaping project and approval of phase 1. 163/10. (141/10). Following discussion and consideration of the proposals, plans and comments following the site meeting the project was approved. It was proposed by Mr White and agreed to proceed with the planning application for phase 1.
9. Provision of Public Toilets and proposal by West Devon to transfer responsibility to Parish and Town Councils. 164/10. Following discussion it was agreed that taking on the responsibility for all the public toilets in the Parish would result in an unacceptable rise in the precept. The Parish Council did not have access to the resources to economically manage the sites. It was noted that the toilet block in Yelverton is recorded as being leased by West Devon from the Parish Council. Members were not aware of this arrangement, and no paperwork has been located to confirm this detail. Clerk will ask West Devon for clarity.
10. DCC. Information on plans for major audit of street lighting and consultation on reducing streetlights. 165/10. Discussion took place on papers and plans forwarded by DCC Waste Engineering and Transport Services about a five-year programme to introduce part-night lighting in residential areas across Devon. The project has entered the second year of the programme. It was noted that Clearbrook had been missed from the plans, this was probably an oversight and the Clerk would check with the Office. The Clerk would also contact the Office for clarity on the content of the letter sent with the plans about the consultation period. Publicity was being made available to the public through leaflets issued by DCC. It was agreed to insert an article in local parish magazines. As a result of complaints from local residents, Members from Buckland Monachorum raised concerns about street lighting work that was currently being undertaken in the Village by SEC. The streetlights were being moved as a result of Western Power installing underground cables. It was agreed to complain about the lack of consultation, and the inappropriate style of light for a conservation area. One light has been relocated in a prominent position on a bend in the main street and could present a hazard to road users. It was agreed to make the complaint through the DCC Councillor, Phil Sanders.
11. Bus Shelters and the law regarding No Smoking. Letter from Geoffrey Cox MP about the Yelverton Shelter.
166/10. A resident has complained to Geoffrey Cox MP about the lack of a No Smoking sign in the Yelverton shelter. Signs placed in the shelter have repeatedly been torn down. A new sign has, once more, been placed in the shelter. Under the Smoke Free (Premises Enforcement) Regulations 2006 bus shelters are regarded as substantially enclosed premises if the openings in the walls are less than half the area of the walls, and should have a No Smoking sign. It was reported by the Clerk that part of the front partition in the shelter was missing. A full report has been sent to DCC, the Authority responsible for the Yelverton shelter.
167/10. Mr D Brown has complained about the state of the Rock bus shelter in Yelverton. This was inspected in the spring and a repair made to the roof tiles. The Members agreed that a further inspection should be made and any loose material removed from the shelter. It was understood that the regular bus route no longer used this stop, although it is part of the school run during term time. The resources available to the Parish Council were limited and there were no plans to undertake major refurbishment of the shelter. Information about the complaint would be passed to the DCC Councillor.
12. Interments and work to memorials. 168/10. (143/10). Work has been completed to stabilise memorials in the cemetery. A new memorial on plot A5-10 was approved and there has been one interment in plot 0-3.
13. Play Park Inspections and maintenance work to play equipment. 169/10. (146/10). The maintenance work in the Buckland play park was due to take place soon. Local inspections of the play park have highlighted concerns about the temporary electric fence that has been erected near to the boundary of the play area in Crapstone. It was agreed to contact the leaseholder and request installation of safety netting to create a barrier around the area.
14. Report on Parish Paths (P3) and other footpath matters. 170/10. (145/10). Mr White reported that the Forestry Commission had erected a No Entry sign at the start of Footpath 5. Mr Guy has been contacted and reported that forestry work is being undertaken on behalf of Maristow Estate and the sign erected temporarily for reasons of safety. Mr Guy has suggested that an approach to landowners to look into options for re-establishing a through-route for the path may be worthwhile. Presently footpath 5 is a short dead-end route, although in the past it is understood it used to be route through Bickham Farm to Milton Combe, linked with the footpath to Covert House, and also linked with a route down the valley to Common Lane. An alternative is to negotiate with the landowner and have the footpath moved to a more useful route. It was also suggested that Helen Clayton at County Hall be contacted to obtain historic information on the reason for the path being closed off.
171/10. There was brief discussion about the paths at Lopwell, and also the situation regarding the sale of the Barn and development of the Pumphouse. It was agreed that more information was required on the tender for sale of the Barn.
172/10. The Clerk reported that general enquiries with Land Registry and local residents had not revealed any ownership rights over the section of path near the Abbey Estate that was being considered for adoption as a public footpath. It was agreed that confirmation in writing would be required.
Mr Simkins reported that a fresh supply of footpath leaflets was required. The Tourist Information Office has been making regular requests for more leaflets. It was agreed to obtain re-print costs from the Printer.
15. Communications from other Agencies. 173/10. (148/10). a). The Tamar Community Trust has forwarded a questionnaire asking for suggestions on improvements to their system of communication. b). WDBC has forwarded information on an Environment Agency led Parish Council Emergency Planning Support Session on 23rd September 2010. c). WDBC has forwarded minutes from the last Southern Parishes Link Committee; the next meeting will take place on 23rd September 2010. d). Miss Allen reported on recent communications between the Allotment Society and the National Trust. Land should become available in the late autumn or early next year. The Trust is also making land available to the newly formed Buckland Food Growers. The Clerk will check records on budget allocations made in the past for the Allotment Society. e). Notes of the G10 Group meeting held on Friday 14th May have been received. The next meeting will take place on 6th August.
16. Training Events. 174/10. (149/10). A reminder has been received from DAPC on local events for Parish and Town Councils on Empowering Communities in Devon, A Local Perspective. 7th September in Exeter and 15th October in Okehampton, 10am to 2pm. £15 per delegate.
17. Minor repairs and highway matters to be reported to DCC Highways.
175/10. A report has been received that there has been an increase in the number of SWW lorries using the narrow Netherton Road (Buckland Monachorum). Apparently this is due to a breakdown at the sewage plant and is temporary.
176/10. General waste from the Clearbrook Village Hall has not been collected despite phone calls to the service office.
18. Correspondence.
· Various newsletters. Distributed.
· Information on WDBC kerbside recycling and waste services from autumn 2010.
19. Future Meeting Dates.
11th August and 24th August, planning meetings at Milton Combe. 8th September planning meeting at Yelverton.
The meeting closed at 9.20pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info bmpc@skelbrook.plus.com.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 22nd June 2010 in The Committee Room, Yelverton War Memorial Hall at 7.30pm.
Present: Mrs S Challiss (Chairwoman), Mr D Simkins, Mr P Wing, Mr R White, Miss M Allen, Mrs C Allan,
Mrs S Britton, Mr P Barons and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Also present: PC Graham Callender who gave a report on the results of a recent PACT meeting held at St Andrew’s School, Buckland Monachorum. The main issues raised by residents were concerns over speeding traffic, condition of the footpath behind the church, the condition of play park equipment, dog waste, improved facilities for young people, lack of a village shop and suggestions that street lighting could be reduced.
In response the Members reported that the play park equipment in Buckland was regularly inspected and was due for some maintenance work in the next few months, a majority of the equipment is between 4 and 7 years old and catered for children from toddler to early teen, there was an area for ball games. The Members of the GP sub-committee had discussed the lack of a youth shelter/meeting place at their last meeting and this was still a topic for consideration. Six dog waste bins were located in various areas throughout the Parish, unfortunately not every dog-walker made use of the facility. The footpath behind the church leading to Crapstone has been improved over the past few years and was designated a ‘walk to school’ route, the Council arranges for the strimming of paths twice a year. It was unfortunate that the border of the path was used as an area to deposit waste soil from the cemetery and it can look untidy. The gravediggers would be asked to level out the area. The lack of a shop was not within the Parish Council power to remedy, however at the time of the closure of the shop a public meeting was held and research undertaken to see if it could become a ‘community managed’ shop. Unfortunately there was insufficient support for the idea. The Council has approached DCC Highways with enquiries about switching off some streetlights overnight. There is quite a process to be followed before this can be activated, which involves gaining the majority agreement of residents. PC Callender reported that recent surveys using a Speed Indicator Device showed the fastest vehicle travelled at 26 mph in the village, indicating that overall the perception of speeding was worse that the reality. He also reported that the School was currently processing an application for grants to assist in providing an open-air theatre in the school grounds that could also be used by the community and as a youth shelter. It was agreed that the Members would contact Mrs Pendle (Head teacher) to offer support.
1. Apologies: 131/10. Mr R Cheadle, Mrs S Reid, Mrs C Newberry and Mr D Butland.
2. Declaration of Interests and amendments to the Register of Interests. 132/10. There were no declarations or amendments. None.
3. Approval of the minutes of the meeting held on 25th May 2010. 133/10. Mrs Britton proposed and it was agreed to approve the minutes of the 28th May 2010.
4. Matters arising from the minutes. 134/10. In response to an enquiry regarding arrangements for publicising the new housing in Buckland Monachorum, Tor Homes has provided a breakdown of the procedures to gaining a local rented property in Buckland. It was agreed to invite a representative from the WDBC Housing Advice Team to attend a Council meeting.
5. Approval of the minutes of the planning meetings held on 25th May and 9th June. 135/10. Mr Wing proposed and it was agreed to approve the minutes of the 25th May and 9th June 2010.
6. Matters arising from the minutes and other planning matters. 136/10. There were no matters arising from the minutes.
7. Finance.
137/10 (113/10). Compost bins: No sales reported.
138/10 (114/10). Receipts and payments: It was agreed that the following payments be approved.
D/D Talk Talk telephone charges. 27.00
101415 DCC LGPS. 193.78
101416 AON Insurance. 1536.98
101417 Net-Guides Web Site service. 40.00
101418 Tony Mogford, Play Park Inspector. 76.38
101419 T Liversidge, contract fee. 697.34
101420 Clerk salary and expenses. 678.06
101421 DCC/LGPS. 193.78
101422 Post Office/Inland Revenue. 63.67
101423 K Abraham, Internal Audit fee. 170.00
101424 BMVH Hall hiring. 8.00
101425 Perfect Pastures contract fee. 1272.38
139/10. (115/10). Receipts: Memorials and Cemetery charges £100.00.
140/10. (116/10). Internal Audit: Ken Abraham DBA ACIS AMIMC FCMI completed the internal audit on June 11th and the records tested were declared well documented and organised. The Annual Audit Papers will be forwarded to the Audit Commission for the external audit.
8. Report on the Cemetery Sub-Committee meeting held to discuss the proposed alterations to the cemetery access and creation of a car park. 141/10. (87/10). Mr Simkins reported on the meeting held on 14th June. Details of the proposals for the landscaping have been distributed to all Members. A plan has been obtained showing the route of a water pipe across the cemetery land. It was agreed to hold a further site meeting for those not on the sub-committee. Notes on the meeting were approved.
142/10. It was reported that the grass in the Parish Garden was in need of a cut. The wild flowers and grasses were now past their best. Mr Liversidge had reported that he would need to hire a machine to cope with the long grass. Mr Facey has a machine and would do the work for £100. It was agreed to ask Mr Facey to make the cut. The cemetery sub-committee had planted four new shrubs to replace the wood olives that had died.
9. Interments and work to memorials. 143/10. (117/10). The Clerk reported on a meeting with Clive Johns (Pascoe and Sons) to inspect the repair work undertaken to stabilise some memorials in the cemetery. Six were not suitably repaired and Mr Johns agreed to arrange for further work to be completed.
10. The Lych Gate Project. 144/10. (112/10). The reference for the builder has been received and it was agreed to proceed with the work. A meeting has been arranged with the Conservation Officer to discuss the repair work and also to seek his opinion on the proposed landscaping project.
11. Report on Parish Paths (P3). 145/10. (123/10). Mr Simkins reported on the meeting with Mr Guy (DCC Warden) held on 3rd June. Mr Guy is making arrangements for the bridge on FP32 to be painted. He supports the proposal to improve FP19 and will make contact with the Exeter office about the work. The P3 Office in Exeter has forwarded a questionnaire to gain current opinion regarding maintenance of the local footpaths and the P3 Grant.
12. Play Park Inspections and maintenance work to play equipment. 146/10. (125/10). A further quote has been received for the maintenance work to the play park equipment. It was agreed to accept the quote from Mr Swinburn. Footpath inspection forms were distributed to Members. It was noted that the brackets on the swings in Buckland Monachorum were beginning to show signs of wear. Mr Cheadle has agreed to monitor their condition.
13. Re-location of the Buckland Monachorum Notice Board. 147/10. The condition of the notice board was deteriorating and causing concern. Mr Barons and the Clerk have removed it. Although a board could be returned to the location on the wall of the ex-village shop it was agreed that this was not the best position. It was agreed that the boundary of the Baptist Hostel, which offers a location adjacent to a footpath and where more members of the public are likely to view it in safety, would be preferable. It was agreed to seek permission from the Trustees of the Hostel to erect a new board on the boundary of the Hostel grounds.
14. Communications from other Agencies. 148/10. a). Information from the Community Police Officer on the recent PACT meeting. Following the earlier report by PC Callender the Members further discussed the provision of a youth shelter. It was agreed for the Clerk to obtain more information from Mrs Pendle with a view to the Members forming a joint committee. Mr White commented on the issue of dog waste, and requested a bin for Milton Combe. It was agreed to check the council budget and report back at the next meeting. b). DNPA information on the Local Development Framework event taking place on 1st July in Yelverton. c). CCD information on a Parish Plan drop-in surgery – 8th July in Ashwater, visits to HogCo projects on 28th June (South Molton, Bideford and Barnstaple), and information on a survey of the voluntary and community sector (VCS). d). Information on the DPFA Conference and AGM, 1st July Christow.
e). Information from the Buckland Monachorum Village Hall committee on changes to its membership.
f). Information on the next Southern Parishes Link Committee meeting on 24th June 2010.
15. Training Events. 149/10. DAPC. Empowering Communities in Devon, A local perspective. 7th September in Exeter and 15th October in Okehampton, 10am to 2pm. £15 per delegate.
16. Minor repairs and highway matters to be reported to DCC Highways.
149/10. (128/10). DNPA has reported that the arrangement for the storage of gravel at the aircraft bays is between Maristow and DCC.
150/10. The road sign on the junction from Buckland Abbey towards Denham is obscured by overgrown vegetation.
151/10. Members were disappointed to note the Drakes Tourism information board had been replaced by a Drakes Trail map which does not include information on local businesses.
152/10. A report has been received from a local community group that the toilets at Leg O’Mutton are closed. This will be checked.
153/10. Reports have been received from residents that the recycling collection has become very inefficient and haphazard. It is known that the contract is under review and a major change to the service provision.
17. Correspondence.
· WDBC information on Census Day 27th March 2011. Noted. Booklet passed to Mr White.
· Thank you letter from Horrabridge Parish Council for hosting their visit to the cemetery.
· Thank you letter from CAB West Devon, for Council donation.
· Information from DNPA on the What’s On Guide. Sent out to Parish Hall Committees.
· DNPA Business Plan 2010-1013. Distributed.
· Various newsletters. Distributed.
18. Future Meeting Dates.
29th June. Site meeting at cemetery 7.30pm.
30th June. Meeting with WDBC Conservation Officer 2pm.
7th July. Planning meeting, Clearbrook Village Hall, 7.30pm.
27th July planning meeting 7pm, followed by full council meeting at 7.30pm. Committee room, Buckland Monachorum Village Hall.
The meeting closed at 9.20pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info bmpc@skelbrook.plus.com.
DRAFT Minutes of the Annual General Meeting of the Buckland Monachorum Parish Council held on Tuesday 25th May 2010 in The Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mr D Simkins (Chairman), Mr P Wing, Mr R White, Mr D Butland, Miss M Allen, Mrs S Challiss, Mrs C Allan, Mrs S Britton, Mrs C Newberry, Mrs S Reid and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Also present, one member of the public Mrs Woollacott.
Mrs Woollacott requested an up-date on her enquiry about a possible exhibition to publicise the availability of the new social housing being built in Buckland Monachorum. The information is not yet available but will be passed to her shortly.
1. Apologies: 100/10. Mr P Barons and Mr R Cheadle.
2. Report by retiring Chairman Mr D Simkins. 101/10. Mr Simkins reported on the activities of the Council during the past year and thanked the Members and Clerk for their support.
3. Appointment of new Chairman and Declaration of Acceptance. 102/10. Mr Simkins nominated Mrs Sally Challiss for the Chair; this was seconded by Mr Wing and approved.
4. Appointment of Vice-chairman. 103/10. Mr Simkins nominated Mrs Sue Britton as Vice-chairwoman; this was seconded by Miss Allen and approved.
5. Appointment of members to serve on committees and sub-committees. 104/10. The following appointments were approved:
Planning Committee: Claire Allan, Sue Britton, Dave Butland, Sally Challiss, Ric Cheadle, Christine Newberry, Peter Wing. Finance Sub-committee: Marilyn Allen, Claire Allan, Peter Barons, Sue Britton, Dave Butland, Sally Challiss, Christine Newberry, David Simkins, Peter Wing. General Purposes: Marilyn Allen, Claire Allan, Peter Barons, Sally Challiss, Sally Reid, David Simkins, and Richard White. Miscellany Committee: Sue Britton, Sally Challiss, Ric Cheadle, Sally Reid, and David Simkins. Emergency Plan Sub-committee: Marilyn Allen, Sue Britton, Sally Challiss, Richard White, and Peter Wing. Cemetery Sub-committee: Marilyn Allen, Peter Barons, Dave Butland, Sally Challiss, Sally Reid, and David Simkins.
6. Appointment of representatives to other organisations. 105/10. The following appointments were approved:
Charitable Committees: Buckland and Horrabridge Parish Charities –Marilyn Allen. Drake’s Trust – Richard White and Gordon Stansbury. Roborough Commoners’ – Dave Butland. Southern Parishes Link Committee – Claire Allan. Buckland Village Hall – Dave Butland. Yelverton War Memorial Hall – Peter Wing. Clearbrook Community Hall – Christine Newberry. Milton Combe Village Hall – Richard White. P3 Scheme – David Simkins, Sue Woollacott. Parish trees – Sally Challiss. Parish Energy Group – some changes are taking place in the organisation of the Group, which is supported by the Members. Sponsor Governor of St Andrew’s Primary School – Sally Reid.
7. Declaration of Interests and amendments to the Register of Interests. 106/10. There were no declarations or amendments.
8. Approval of the minutes of the meeting held on 27th April 2010. 107/10. Mr Butland proposed and it was agreed to approve the minutes of the 27th April 2010.
9. Matters arising from the minutes. 108/10. (97/10). The WDBC Landscape Officer Georgina Browne has visited the cemetery to provide advice on the maintenance of trees on the boundary with Cross Park. The advice is that the trees are young and healthy deciduous trees and would need minor trimming of overhanging branches in the autumn with a lifting of the crowns at 5-yearly intervals. (99/10). A request for the Council to consider installing a streetlight in Abbey Meadow has been forwarded to Councillor Sanders. (93/10). The DNPA has responded to the Members’ query about the arrangements for future Ranger services. No major changes are currently being considered. The Authority is implementing the recommendations of a review undertaken in 2009.
10. Approval of the minutes of the planning meetings held on 27th April and 12th May 2010. 109/10. Mr Wing proposed and it was agreed to approve the minutes of the 27th April and 12th May 2010.
11. Matters arising from the minutes and other planning matters. 110/10. There were no matters arising from the minutes.
12. Approval of the Minutes of the Annual Parish Meeting held on 21st April 2010. 111/10. Mr Butland proposed and it was agreed to approve the minutes of the Annual Parish Meeting.
13. Matters arising from the minutes. 112/10. There were no matters arising.
14. Finance.
113/10. (81/10). Compost bins: No sales reported.
114/10. (82/10). Receipts and payments: It was agreed that the following payments be approved.
|
101401. |
Clerk’s salary and allowances. April. |
703.54 |
|
101402. |
DCC LGPS. April. |
193.58 |
|
101403. |
Spoilt cheque. |
|
|
101404. |
Inland Revenue. April |
63.33 |
|
101405. |
Donation to Yelverton Community Projects. |
150.00 |
|
101406. |
Donation to Crapstone Green. |
100.00 |
|
101407. |
Donation to Buckland Mon. Village Hall. |
200.00 |
|
101408. |
Donation to Tavistock & District Local Transport. |
150.00 |
|
101409. |
Donation to West Devon CAB. |
50.00 |
|
101410. |
Mr Liversidge contract fee. |
697.34 |
|
101411. |
WDBC bin emptying service. |
146.34 |
|
101412. |
Yelverton War Memorial hiring fee. |
12.00 |
|
101413. |
Clerk Salary and allowances. May. |
679.05 |
|
101414. |
DCC LGPS. May. |
193.78 |
|
D/D |
Talk Talk phone charges. |
20.08 |
115/10. Renewal of Insurance: Papers have been distributed to the Finance Sub-committee members. Following discussion and consideration of the list of items under the insurance scheme values and items were agreed.
116/10. Approval of Annual Return: Papers and copies of the Annual Return form have been distributed to the Finance Sub-committee members. Following consideration of the papers and figures Mrs Challiss proposed and it was agreed to accept the accounts for the year 2009/10.
14. Interments and work to memorials. 117/10. Pascoe and Son has completed work to stabilise the memorials in the cemetery as specified in a list presented to them in 2008. The Clerk will arrange for a member of the GP committee and herself to meet with Mr Johns at the cemetery to review the burial area and the work undertaken before payment is approved.
118/10. The Clerk reported that the contractor previously used to remove waste from the cemetery could not do the work this time because he no longer had a small enough truck to fit under the lych gate. It was agreed to place the item on the next GP/Cemetery agenda to discuss and make alternative arrangements.
119/10. A letter has been received from a member of the public visiting the cemetery complementing the Council on the standard of maintenance.
120/10. Horrabridge Parish Council contacted the Clerk to request permission to visit the cemetery and arrangements were made for the visit to take place with Mrs Challiss in attendance on Monday 24th May.
121/10. (87/10). Mr Simkins reported that Western Power were in the area replacing old electricity poles and had agreed to shift one pole that would be in the way of the proposed re-landscaping of the rear entrance to the cemetery. Western Power had also agreed to re-align one of the metal stays on a pole in the bank.
16. Progress Report on the Lych Gate Project. 122/10. (86/10). Mr Simkins reported that Mr Rasdall had provided the name and address of a referee. It was agreed for Mr Simkins and Mrs Reid to check out the referee and obtain confirmation that Mr Rasdall can source the correct type of roof tile for the job.
17. Report on Parish Paths. 123/10. (90/10). The P3 strimming contract is being processed. Mr Guy is due to meet with the P3 reps and Clerk on 3rdJune.
18. Information concerning the Millennium Seat in Buckland Monachorum. 124/10. It has come to the attention of DCC and reported to the Parish Council that the land on which the Millennium seat was located in Buckland is in fact privately owned and forms part of the property Ayot. The current owner may request that the seat be removed. It was agreed to wait until a formal request is received. It would appear that when the seat was located on this spot permission was obtained from DCC and the (previous) owner of Ayot was consulted.
19. Play Park Inspections and maintenance work to play equipment. 125/10. (91/10). A quote is waited from a local builder/decorator for the maintenance work to the play parks and painting part of the cemetery shed. It was agreed that a further quote should be obtained. Mr Butland will provide the Clerk with the name of an alternative contractor.
20. Communications from other Agencies. 126/10. (93/10). Minutes of the Roborough Commoners’ Association have been received. The information was noted. A briefing note from DNPA for the Forum to be held on 28th May has been received. The information was noted. The Southern Parishes Link Committee agenda for 24th June has been received and passed to Mrs Allan. Information on a Community Garden workshop and meeting, which took place today from 2 until 5pm had been received and circulated to Members.
21. Training. 127/10. (94/10). The SLCC has provided information on a half-day course for Cemetery Management. The course takes place in Burnham-on-sea in Somerset. It costs £60. It was agreed to wait until a course was held nearer to the Parish for the Clerk to attend.
22. Minor repairs and highway matters to be reported to DCC Highways.
128/10. The aircraft bays in Yelverton Harrowbeer airfield are being used to store gravel for use on highway repairs, it was agreed that the area was a mess and an eyesore. The Clerk will contact DNPA to obtain information on the arrangement.
129/10. The blocked drain in Modyford Walk continues to cause concern about possible future flooding.
130/10. Mr Wing reported that Mr Hess was aware of the potholes at the entrance to the Yelverton Play Park and car park Leg O’Mutton.
23. Correspondence.
· Sue Behenna has registered her interest in the proposal for a Parish Plan outlined in Miscellany. Sue Woollacott has also registered an interest.
· The Tavy And Tamar Apple Group has forwarded information on an event being held in the Yelverton War Memorial Hall on June 11th starting at 7.15pm.
· Various newsletters were distributed.
24. Future Meeting Dates.
Wednesday 9th June. Planning meeting in the Committee Room, Yelverton War Memorial Hall, 7.30pm. June 14th 7.30pm. Cemetery Landscaping Sub-committee, on site. Tuesday 22nd June. Planning meeting followed by full council meeting in the Committee Room, Yelverton War Memorial Hall, 7pm and 7.30pm.
The meeting closed at 9.40pm.
