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101188 |
Mr Liversidge contract work. |
741.75 |
|
101189 |
Clerk salary & expenses |
680.51 |
|
101190 |
LGPS/DCC. |
186.74 |
|
101191 |
Inland Revenue. |
75.30 |
|
101192 |
BMVH hiring |
8.00 |
|
101193 |
Mr Abraham. Internal Audit. |
170.00 |
|
101194 |
Replacement of cheque 101159 – lost. |
320.00 |
|
101195 |
Roborough Young Farmers – donation. |
25.00 |
135/08. Receipts: Graves and memorials £425, interest £105.31, barn lease £80.
136/08. A letter has been received from Mr Steed (Harrowbeer Interest Group) reporting that three interpretation boards have now been installed on the former aerodrome on Roborough Down. A request has been made for all three to be included in the Parish insurance inventory. The Harrowbeer Interest Group will continue to monitor the condition of the boards for the Parish Council. Mr White proposed and it was agreed to add the boards to the Parish Council inventory.
9. Consideration of the proposal to purchase the Church car park in Buckland Monachorum.
137/08 (118/08). The Chairman referred to the recent public meeting and Members discussed the general comments and opinions expressed to them by local residents. Mrs Britton reported that residents in Clearbrook felt it was unfair to ask the public to pay for the car park, and they posed the question why should the people in Clearbrook be asked to pay for residents in Buckland to park their cars? Mr White considered that it was important to obtain a new independent valuation of the site. Mr Barons considered that more information was required on what alternative plans the Church had for the site. He also suggested that there was a need to know how many local residents would be prepared to lease a space in the car park. Mrs Reid referred to suggestions that she had made in a letter to the Chairman prior to the public meeting. It was generally considered that the proposals had raised strong feelings in the Parish and these had been conveyed to the representatives of the PCC at the public meeting. Some Members felt that the PCC should be asked to reconsider their proposal. The Parish Council was in agreement that the site should remain as a car park. Following further discussion Mr White proposed that the Chairman, Vice-Chairman and Clerk should arrange to meet with the PCC to ask what different ideas they had for what they might do with the car park. This was agreed.
10. Consideration of the concepts being considered by the Boundary Commission.
138/08 (120/08). Following discussion about the two presentations made by the DCC and Plymouth City, the Chairman invited a show of hands on which concept Members preferred (5 for Plymouth City and 3 for DCC), and then invited Members to give their reasons for supporting a particular concept. The Chairman then proposed a vote on which concept the Parish Council should support. It was agreed to support Plymouth City on a vote of 5 for and 3 against.
11. Graves and Memorials/Cemetery & Memorial Meadow.
139/08 (115/08). Interments: D3:11 and D3:1. Purchase of plot and interment in E5:3.
140/08 (117/08). Request to locate a memorial bench in the Parish: The Clerk referred to minutes of a meeting held on 31st January 1967, page 212 which recorded details of discussions to erect a concrete shelter at Whistley on the Whistley Down Estate. It was agreed that this indicated that the land was in the ownership of the Whistley Down Estate. It was agreed to approve the request by Mrs Woollacott to erect a granite memorial bench on the site.
12. Discussion on Transition Towns and setting up of a ‘Green’ Sub-committee.
141/08 (123/08). Mrs Reid read a report on a recent meeting of the new Group that has been named the Parish Energy Group (PEG). The Group has decided to concentrate on energy conservation issues. The Group’s initial plan includes placing an article in the local newspaper to attract interest from local people with energy conservation experience, contact experts in the field and invite them to give talks to the Group and lobby the local authority to consider methods of reducing energy consumption by, for instance, switching off street lamps at specified times of the night. The Group is due to meet again in a month’s time. Members approved the format for the Group and wished them success in their efforts.
13. General Purposes.
142/08 (125/08). Lease of the barn at Crapstone. The licence has been issued and the fee received.
143/08. (125/08). Maintenance work to play parks. Inspection forms have been distributed. It has been difficult to identify the faulty links referred to in the Inspector’s report. Clerk will contact the Inspector for more information.
144/08. Possible changes to the arrangements for recycling waste at Leg O’Mutton. The WDBC has contacted the Parish Council to obtain suggestions for a new location for the recycle bins currently at Leg O’Mutton. Information has not been clear about why there is a need to move the bins but it has been implied that Maristow Estate has asked for a change to the current arrangement. It is agreed for the Clerk to contact Maristow Estate for a response on the matter.
145/08. Possible changes to the arrangements for grass cutting schedule in Yelverton. With the introduction of private parking arrangements at Leg O’Mutton, and the difficulties that the grass cutting contractor has encountered in undertaking the work to the verges of the car park Members have been asked to review the current schedule. Following discussion it was agreed for the contractor to continue cutting around the memorial seat, information board and Polish war memorial only.
146/08 (89/08). Bus Shelters in the Parish. Contents of further emails from Mr Stansbury were considered. It was agreed that the Parish Council has made necessary inspections and minor repairs to the shelter. The Parish Lengthman has been asked to strim the edge of the roundabout at the top of the hill. DCC make inspections of verges in the area. It was further agreed that the Clerk should inform Mr Stansbury that the matter is considered closed and any further emails will be forwarded direct to the Members for reply.
14. Reports of minor repairs and other highway matters.
147/08. A request has been received from Clearbrook residents for the 30mph sign to be moved form its current location to the bridge. Also the turning off the A386 to Clearbrook is considered dangerous with the creation of the new path on the verge.
148/08. The gate from the new cycle track onto the Moor at Leg O’Mutton is considered inadequate.
149/08. Dead and overhanging trees at the rear of Modyford Walk require cutting back.
150/08. The Roborough Young Farmers have completed the work to clear the scrub from around the pump at dry rock, Yelverton. It is agreed that a donation of £25 be given to the Group, with thanks from the Members.
151/08. It is agreed that a letter of thanks be sent to DCC Highways for completing the requested work to improve the edge of the roundabout in Buckland Monachorum.
15. Correspondence.
Lions Club. Invitation to send teams of 4 to the Annual Bowling Competition on 14th July at Tavistock Meadows.
Acknowledgement from Post Office Ltd to the Parish Council letter about the proposed changes to local services.
Request from DNPA for a copy of the Parish Council response to proposed changes to local postal services.
Publicity leaflets and newsletter from The Works.
Notice of the result of the local Commoner’s Council elections.
DPFA information on the AGM.
Information on the Senior Council for Devon.
Newsletter on Dartmoor Farming.
Standards Committee minutes.
Various newsletters.
16 Future meeting dates.
Wednesday 9th July. Planning meeting at The Committee Room, Buckland Monachorum Village Hall. 7.30pm.
Tuesday 22nd July. Planning meeting followed by Council meeting at the Committee Room, Buckland Monachorum Village Hall. 7pm & 7.30pm.
Wednesday 13th August. Planning meeting at The Committee Room, Buckland Monachorum Village Hall. 7.30pm.
The meeting closed at 10.15pm.
BUCKLAND MONACHORUM PARISH COUNCIL www.bmpc.info
DRAFT Minutes of the Annual General Meeting of the Buckland Monachorum Parish Council held on Tuesday 27th May 2008 in Milton Combe Village Hall at 7.30pm.
Present: Mr R White (Chairman), Miss M Allen, Mr D Butland, Mrs C Allan, Mr D Simkins, Mr P Barons, Mrs S Reid, Mrs S Challiss and Mrs E Simkins (Clerk).
Also present: Miss Ella Brien DNPA Warden, Mr & Mrs Facey (Buckland Mon) and Mr B Steed (Crapstone).
Apologies from the DCC and WDBC Councillors.
The Chairman invited Ella to make her report to the Committee. Ella reported on current Dartmoor National Park projects and the Sustrans Cycle track that is almost completed. There are continued problems in the area with fly tipping and some antisocial behaviour. Scrub on the common near Clearbrook has been cleared to open up the area and maintenance work has been undertaken to improve the local car parks. A group of volunteers from the RAF Harrowbeer Interest Group have been working with DNPA Rangers to clear scrub from the historical site. There have been no further reports on the sighting of boar on the moor.
Mrs Facey was present to make representation on a request to the Council for permission to apply for planning approval to erect an agricultural building on the field at Churchtown Meadow. The field was sold with permission for a field shelter, this was not taken up and due to a restrictive covenant on the field a new permission is required.
1. Apologies: Mrs S Britton, Mrs N McDermott, Mrs M Mills and Mr R Cheadle.
2. Report by the retiring Chairman.
99/08. Mr White referred to poor attendance at recent Council meetings and expressed concern that this was becoming too frequent and not in the interest of good practice. He thanked the Members and the Clerk for their support during the year. Mrs Reid proposed a vote of thanks to Mr White, which was supported unanimously.
3. Appointment of new Chairman and Declaration of Acceptance.
100/08. Mr White nominated Miss M Allen as Chairman for the year. This was agreed and Miss Allen accepted the position and signed the Declaration of Acceptance register.
4. Appointment of Vice-Chairman.
101/08. Mr White nominated Mr D Simkins as Vice-chairman for the year. This was agreed and Mr Simkins accepted the position for the forthcoming year.
5. Appointment of members to serve on committees and sub-committees.
102/08. The following appointments were agreed.
Planning Committee. Mrs Britton, Mr Butland, Mrs Challiss, Mr Cheadle, Mrs Mills and Mrs Reid.
Finance Committee. Mrs Allan, Miss Allen, Mrs Britton, Mr Butland, Mrs Mills and Mr Simkins.
General Purposes Sub-committee. Mrs Allan, Miss Allen, Mr Barons, Mrs Challiss, Mrs Reid and Mr Simkins.
Miscellany Newsletter. Mrs Allan, Mrs Britton, Mrs Challiss, Mr Cheadle and Mrs Reid.
Emergency Plan. Mrs Allan, Miss Allen, Mrs Britton, Mrs Mills and Mr White.
6. Appointment of representatives to other organisations and groups.
Charitable Committees. (Horrabridge/Buckland), Miss Allen. (Drakes Trust) Mr White, Mr G Stansbury.
Roborough Commoners. Mr Butland.
Southern Parishes Link Committee. Open to all Members.
Drakes Dartmoor. Mr Cheadle.
P3 Scheme. Mr Simkins, Mrs Woollacott.
Parish Trees. Mrs Challiss.
Sponsor Governor, St Andrew’s CofE School. Mrs Reid.
7. Declaration of interests and amendments to the Register.
103/08. There were no amendments to the Register or declarations of interest. Information from WDBC on changes to the way complaints may be made against Councillors was noted.
8. Approval of the minutes of the meeting held on 22nd April 2008.
104/08. Mr Butland proposed and it was agreed to approve the minutes of the 22nd April.
9. Matters Arising from the Minutes.
105/08 (97/08). Complaints about the work to create the new cycle route 27: The DCC project manager has reported that the area near Chub Tor inside the walled section had been cleared of scrub and small trees to open up the view and make it easier to install the new track. No mature trees have been removed. The ancient tramway through the walled section has been exposed in places, some areas remain covered but none of the ancient track has been removed or newly covered. Dartmoor Archaeologists have been consulted and are pleased with the work that has been undertaken. An old stile that was originally erected in 1987 has been replaced with a wooden gate and was not an ancient monument. Temporary fencing has been erected at the Leg O’Mutton section of the cycle way, this will be removed on completion of works.
10. Approval of the minutes of the planning meetings held on 22nd April and 14th May.
106/08. Mr Barons proposed and it was agreed to approve the minutes of the meeting held on 22nd April and 14th May.
11. Matters arising from the minutes.
107/08. None.
12. Approval of the minutes of the Annual Parish Meeting held on 16th April 2008.
108/08. Mr Simkins proposed and it was agreed to approve the minutes of the Annual Parish Meeting.
13. Matters arising from the meeting.
109/08. Mr Salt queried the current temporary grazing of part of the field at Crapstone, and has subsequently provided the Members with information about the history of the field and its use by the MOD from 1940 until its sale to the Parish Council. Following discussion it was agreed that the Members would not be changing the decision to temporarily lease part of the field for grazing. The reasons for this have been explained to Mr Salt. The Planning Office was consulted in 2004 and 2007. Mr Salt also raised concern about the dangerous parking of vehicles near to the recycling bins at the Leg O’Mutton car park. The car park is owned and managed by Maristow Estate, the Estate has just this week informed the Parish Council that it is in the process of making arrangements for charging parking fees for use of the car park.
14. Finance.
110/08. (72/08). Compost bins: No sales reported.
111/08. (73/08). Receipts and payments.
It was agreed that the following payments be approved. £
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101174 |
Perfect Pastures 1st quarter contract fee. |
1043.75 |
|
101175 |
Copycraft publications. |
455.00 |
|
101176 |
Netguides Ltd. Domain name registration |
47.00 |
|
101177 |
Allianze Insurance premium |
1211.76 |
|
101178 |
Clearbrook Village Hall hire fee |
6.00 |
|
101179 |
Mr Gay fee for tree felling |
496.00 |
|
101180 |
Mr Liversidge grass cutting |
35.00 |
|
101181 |
B Dewing work to bus shelter |
54.16 |
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101182 |
BMVH Hiring fee |
32.00 |
|
101183 |
Mt Liversidge contract fee |
663.75 |
|
101184 |
Clerk salary & expenses |
680.03 |
|
101185 |
LGPS/DCC |
186.74 |
|
101186 |
Inland Revenue |
75.30 |
|
101187 |
SW Water |
2.27 |
112/08. Receipts: P3 grant £705, Memorials and graves £425. The Executors of the late Ethel Hatch have written to inform Members that a sum of money has been left to the Parish Council for the upkeep of the Buckland Monachorum Cemetery. 113/08. The Clerk presented the Annual Financial Return for 2007/8 to the Members. It was agreed to approve the accounts and the annual governance statement. Mr Abrahams will be making the internal audit of the accounts on 23rd June and the external auditors require the papers by 7th July.
15. Letter from the owners of the field in Churchtown Meadow about the restrictive covenant on the field.
114/08. The Members considered the representation made by Mrs Facey requesting a letter of permission for an agricultural building in the field, subject to planning approval. It was agreed for the Clerk to contact the Parish Council solicitor in order to establish the correct phrasing of a letter in order to release the covenant for the erection of an agricultural building only, subject to planning approval.
16. Graves and Memorials/Cemetery & Memorial Meadow.
115/08. Interments in E4.2 and C5-7. 116/08. A request has been received from the owners of plot E5-1 for a special memorial stone and to increase the size of the photos on the memorial stone. Approval for the memorial stone was agreed but following discussion permission to enlarge the photos was declined. 117/08. Mrs Woollacott has requested permission to install a granite memorial seat on the site of the Whistley Down bus shelter. This was discussed in November 2007, and approval was received from DNPA and Roborough Commoners for a bench, Maristow Estate requested more proof of a consensus of opinion in favour of a bench. Since then a question has arisen over the ownership of the verge and the Clerk is making enquiries to confirm ownership. It is agreed that approval from the owner of the verge must be obtained before the bench can be installed. The Members approved the request from Mrs Woollacott subject to confirmation of permission from the owner of the verge.
17. (9). Arrangements for a Public Meeting to discuss the possible purchase of the Church car park.
118/08 (86/08). The PCC has replied to the Council’s letter and the misunderstanding over the report at a recent PCC meeting has been settled.
119/08. Arrangements for the Public meeting have been made and Notices sent out with copies of Miscellany, and included in Outreach and The Roundabout magazines. The Reverend Cotter has sent his apologies for the meeting and regrets that he is away from the Parish on the 17th June. Mr Houldsworth or Mr West will attend on behalf of the PCC.
18. The Devon Structural Review by the Boundary Committee.
120/08 (61/08). Members noted the concepts submitted by WDBC and DCC but required more information on the Plymouth City submission before making a decision on which concept to support. This item to be placed on the agenda for 24th June.
19. Proposals by BT to remove payphones, and closure of local postal services.
121/08. BT has supplied a list and details of payphones it proposes to remove in West Devon. Following discussion it was agreed that an objection be lodged against the removal of the payphone in Milton Combe and at Magpie Bridge.
122/08. The Postwatch has supplied details of the proposed closures of postal services in Devon. Following discussion it was agreed to lodge an objection to the closure of the mobile services in Milton Combe and Buckland Monachorum.
20. Report on creation of a working party to organise an Environmental Project.
123/08. (87/08). It was agreed to defer this item until 24th June.
21. General Purposes.
124/08. Minutes of the General Purposes sub-committee held on 13th May. Mr White proposed and it was agreed to approve the minutes.
125/08. Matters Arising from the Minutes. Paragraph 2. It was agreed to offer the lease of the barn in the recreation field to Mr Carmichael. Paragraph 4. The Members have not been able to identify the faulty chain link on the multi-play equipment. Mr White will make a further inspection this week. The other items identified for action are being attended to.
Paragraph 5. WDBC is considering our request for an additional waste bin to be located near to the re-cycling bins.
22. Reports of minor repairs and other highway matters.
126. There is a pothole at the cross roads near to Buckland Abbey. There is an overhanging tree in the hedge between Modyford Walk and the Cuxton Meadow Estates that requires cutting back. There is a loose branch overhanging the Milton Combe ‘bypass’.
23. Correspondence.
· Invitation by Drakes Dartmoor to a launch party on 2nd June 10am at The Abbey.
· Lions Club invitation for a Parish Team to take part in the Annual Bowls competition on July 14th.
· Information from WDBC about Radon testing.
· Information about a Local Council Review survey.
· Minutes of the Roborough Commoners Committee meeting.
· Information from the Police Authority about vacancies for Independent Members.
· Information about the Dartmoor National Park Access Forum.
· Information about the Cultural Olympiad that opens 26th – 28th September 2008.
· Various newsletters.
24. Future meeting dates.
Wednesday 11th June planning meeting at Clearbrook Village Hall at 7.30pm.
Tuesday 17th June public meeting at Buckland Monachorum Village Hall at 7.30pm, to Discuss the offer by PCC to sell the Church car park to the Parish Council.
Tuesday 24th June planning meeting followed by Council meeting in the committee room, Yelverton War Memorial Hall at 7pm and 7.30pm.
The meeting closed at 10pm.
BUCKLAND MONACHORUM PARISH COUNCIL
www.bmpc.info
DRAFT Minutes of the Meeting of the Buckland Monachorum Parish Council held on Tuesday 22nd April 2008 in Milton Combe Village Hall at 7.30pm.
Present: Mr R White (Chairman), Miss M Allen, Mr D Butland, Mrs C Allan, Mr D Simkins, Mr P Barons, Mrs M Mills, Mr R Cheadle, Mrs S Challiss and
Mrs E Simkins (Clerk).
Also present: Councillor Mrs M Garton. (WDBC). Ms Val Bolitho, from Milton Combe.
Mrs Garton reported on the current situation regarding the Local Government Review and Boundary Committee’s consultations on the creation of Unitary Authorities. A publication on the various concepts under consideration is available. The Boundary Committee’s decision is expected by the by 7th July. Mrs Garton referred to planning concerns that were raised at the recent Annual Parish Meeting, and also confirmed that the parcel of land on the edge of Crapstone originally included in the Site Allocations Issues and Options (page 61 para. 6.11) remains as possible development land. She also reported that the central collection of Green Waste at Leg O’Mutton has started for those areas that are not already in the fortnightly collection zones. Research is being carried out into ways of recycling plastic bags.
1. Apologies: Mrs S Britton, Mrs N McDermott and Mrs S Reid.
2. Declaration of interests and amendments to the Register.
67/08. There were no amendments to the Register or declarations of interest.
3. Approval of the minutes of the meeting held on 25th March 2008.
68/08. Mr Butland proposed and it was agreed to approve the minutes of the 25th March.
4. Matters Arising from the Minutes.
69/08. (56/08). The new shelter on the A386 near Leg O’Mutton has been installed. DCC is arranging to place ‘No Smoking’ signs in the shelter at Yelverton. (59/08). Request to WDBC for litterbin: No further news.
5. Approval of the minutes of the planning meetings held on 25th March and 9th April 2008.
70/08. Mr Butland proposed and it was agreed to approve the minutes of the meeting held on 25th March and 9th April.
6. Matters arising from the minutes.
71/08. None.
7. Finance.
72/08 (49/08). Compost bins: No sales reported.
73/08 (50/08) Receipts and payments.
It was agreed that the following payments be approved. £
|
101156 |
Donation to Yelverton Tennis Club |
100.00 |
|
101157 |
Clearbrook Hall. Hiring. |
6.00 |
|
101158 |
Mr Liversidge contract work. |
144.00 |
|
101159 |
Mr A Creber, work to footpaths |
320.00 |
|
101160 |
Donation Tavistock Local Transport Partnership |
150.00 |
|
101161 |
Donation. Devon Wheels2Work |
100.00 |
|
101162 |
Donation. Grass cutting Crapstone Green. |
100.00 |
|
101163 |
Donation. Yelverton Play Park. |
175.00 |
|
101164 |
Donation. West Devon CAB. |
50.00 |
|
101165 |
Mr Liversidge contract fee. |
663.75 |
|
101166 |
Clerk’s salary & expenses. |
732.94 |
|
101167 |
Inland Revenue. |
75.30 |
|
101168 |
DCC. LGPS. |