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101401. |
Clerk’s salary and allowances. April. |
703.54 |
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101402. |
DCC LGPS. April. |
193.58 |
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101403. |
Spoilt cheque. |
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101404. |
Inland Revenue. April |
63.33 |
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101405. |
Donation to Yelverton Community Projects. |
150.00 |
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101406. |
Donation to Crapstone Green. |
100.00 |
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101407. |
Donation to Buckland Mon. Village Hall. |
200.00 |
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101408. |
Donation to Tavistock & District Local Transport. |
150.00 |
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101409. |
Donation to West Devon CAB. |
50.00 |
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101410. |
Mr Liversidge contract fee. |
697.34 |
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101411. |
WDBC bin emptying service. |
146.34 |
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101412. |
Yelverton War Memorial hiring fee. |
12.00 |
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101413. |
Clerk Salary and allowances. May. |
679.05 |
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101414. |
DCC LGPS. May. |
193.78 |
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D/D |
Talk Talk phone charges. |
20.08 |
115/10. Renewal of Insurance: Papers have been distributed to the Finance Sub-committee members. Following discussion and consideration of the list of items under the insurance scheme values and items were agreed.
116/10. Approval of Annual Return: Papers and copies of the Annual Return form have been distributed to the Finance Sub-committee members. Following consideration of the papers and figures Mrs Challiss proposed and it was agreed to accept the accounts for the year 2009/10.
14. Interments and work to memorials. 117/10. Pascoe and Son has completed work to stabilise the memorials in the cemetery as specified in a list presented to them in 2008. The Clerk will arrange for a member of the GP committee and herself to meet with Mr Johns at the cemetery to review the burial area and the work undertaken before payment is approved.
118/10. The Clerk reported that the contractor previously used to remove waste from the cemetery could not do the work this time because he no longer had a small enough truck to fit under the lych gate. It was agreed to place the item on the next GP/Cemetery agenda to discuss and make alternative arrangements.
119/10. A letter has been received from a member of the public visiting the cemetery complementing the Council on the standard of maintenance.
120/10. Horrabridge Parish Council contacted the Clerk to request permission to visit the cemetery and arrangements were made for the visit to take place with Mrs Challiss in attendance on Monday 24th May.
121/10. (87/10). Mr Simkins reported that Western Power were in the area replacing old electricity poles and had agreed to shift one pole that would be in the way of the proposed re-landscaping of the rear entrance to the cemetery. Western Power had also agreed to re-align one of the metal stays on a pole in the bank.
16. Progress Report on the Lych Gate Project. 122/10. (86/10). Mr Simkins reported that Mr Rasdall had provided the name and address of a referee. It was agreed for Mr Simkins and Mrs Reid to check out the referee and obtain confirmation that Mr Rasdall can source the correct type of roof tile for the job.
17. Report on Parish Paths. 123/10. (90/10). The P3 strimming contract is being processed. Mr Guy is due to meet with the P3 reps and Clerk on 3rdJune.
18. Information concerning the Millennium Seat in Buckland Monachorum. 124/10. It has come to the attention of DCC and reported to the Parish Council that the land on which the Millennium seat was located in Buckland is in fact privately owned and forms part of the property Ayot. The current owner may request that the seat be removed. It was agreed to wait until a formal request is received. It would appear that when the seat was located on this spot permission was obtained from DCC and the (previous) owner of Ayot was consulted.
19. Play Park Inspections and maintenance work to play equipment. 125/10. (91/10). A quote is waited from a local builder/decorator for the maintenance work to the play parks and painting part of the cemetery shed. It was agreed that a further quote should be obtained. Mr Butland will provide the Clerk with the name of an alternative contractor.
20. Communications from other Agencies. 126/10. (93/10). Minutes of the Roborough Commoners’ Association have been received. The information was noted. A briefing note from DNPA for the Forum to be held on 28th May has been received. The information was noted. The Southern Parishes Link Committee agenda for 24th June has been received and passed to Mrs Allan. Information on a Community Garden workshop and meeting, which took place today from 2 until 5pm had been received and circulated to Members.
21. Training. 127/10. (94/10). The SLCC has provided information on a half-day course for Cemetery Management. The course takes place in Burnham-on-sea in Somerset. It costs £60. It was agreed to wait until a course was held nearer to the Parish for the Clerk to attend.
22. Minor repairs and highway matters to be reported to DCC Highways.
128/10. The aircraft bays in Yelverton Harrowbeer airfield are being used to store gravel for use on highway repairs, it was agreed that the area was a mess and an eyesore. The Clerk will contact DNPA to obtain information on the arrangement.
129/10. The blocked drain in Modyford Walk continues to cause concern about possible future flooding.
130/10. Mr Wing reported that Mr Hess was aware of the potholes at the entrance to the Yelverton Play Park and car park Leg O’Mutton.
23. Correspondence.
· Sue Behenna has registered her interest in the proposal for a Parish Plan outlined in Miscellany. Sue Woollacott has also registered an interest.
· The Tavy And Tamar Apple Group has forwarded information on an event being held in the Yelverton War Memorial Hall on June 11th starting at 7.15pm.
· Various newsletters were distributed.
24. Future Meeting Dates.
Wednesday 9th June. Planning meeting in the Committee Room, Yelverton War Memorial Hall, 7.30pm. June 14th 7.30pm. Cemetery Landscaping Sub-committee, on site. Tuesday 22nd June. Planning meeting followed by full council meeting in the Committee Room, Yelverton War Memorial Hall, 7pm and 7.30pm.
The meeting closed at 9.40pm.
www.bmpc.info bmpc@skelbrook.plus.com.
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 27th April 2010 in Milton Combe Village Hall at 7.30pm.
Present: Mr D Simkins (Chairman), Mr P Wing, Mr R White, Mr D Butland, Mr P Barons,
Miss M Allen, Mr R Cheadle, Mrs S Challiss, Mrs C Allan, Mrs S Britton and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
Also present, one member of the public, Mrs Woollacott.
The Chairman invited Mrs Woollacott to make her representation. Mrs Woollacott asked if an exhibition publicising the new homes in Buckland Monachorum could be arranged. She also asked for information on the discussions that have taken place on producing a parish plan. She was informed that publicity had been placed in Miscellany. Mrs Woollacott reported that the hedges in Venton lane were overgrown. It was agreed for the Chairman to try to contact the landowner prior to reporting the complaint to DCC Highways. It was also noted that overgrown brambles obstructed the visibility on the exit from The Crescent onto the moor. Mrs Woolacott requested an update on the situation in Abbey Lane with regard to safety concerns that had been reported some time ago. It was reported that Councillor Sanders was pursuing the matter with WDBC and DCC Highways. The Clerk would make contact to obtain the latest position on the matter.
1. Apologies: 75/10. Mrs S Reid, Mrs C Newberry.
2. Declaration of Interests and amendments to the Register of Interests. 76/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 23rd March 2010. 77/10. Mr Butland proposed and it was agreed to approve the minutes of the 23rd March 2010.
4. Matters arising from the minutes. 78/10. There were no matters arising.
5. Approval of the minutes of the planning meetings held on 23rd March 2010 and 14th April 2010. 79/10. Mr Wing proposed and it was agreed to approve the minutes of the 23rd March and 14th April 2010.
6. Matters arising from the minutes and other planning matters. 80/10. There were no matters arising from the minutes.
7. Finance.
81/10 (56/10). Compost bins: No sales reported.
82/10 (57/10). Receipts and payments: It was agreed that the following payments be approved.
101390 West Devon Borough Council charge for the opening and cleaning of local public toilets. 3738.50
101391 Clerk salary and expenses. March. £759.23
101392 DCC/LGPS. March. £221.09
101393 Inland Revenue. March. £100.37
101394 Buckland Monachorum Village Hall. Hiring. £8.00
D/D Talk Talk phone charges.£25.31
101395 DPFA subs for 2010/11. £35.00
101396 DAPC subs for 2010/11. £643.39
101397 Spoilt cheque.
101398 T Liversidge contract fee. £697.34
101399 Copycraft. Publication of Miscellany. £425.00
101400 CPRE subs for 2010/11. £20.00
83/10 (58/10). Received: Western Power Wayleave £3.07, Cemetery fees £550, half year fee for lease of Crapstone field £520.
84/10. Information has been received from District Audit setting out the timetable for the Annual Return.
8. Interments and work to memorials. 85/10. (62/10). Interment 8th April, N1-17, interment 17th April A5-12, interment 21st April C5-10, and approval for a new memorial on H3-23. Following discussion Mr White agreed to remove the memorial poppies from Crapstone War Memorial.
9. Progress Report on the Lych Gate Project. 86/10. (59/10). The Chairman reported that of the five requests for a schedule of works, only one applicant had responded with a quote. Following discussion it was agreed to accept the quote received from Mr Rasdall on condition that the cemetery sub-committee seek information on recent projects, obtains references, and also seeks confirmation that the correct type of roof tiles will be supplied. It was further agreed that the Chairman would monitor progress of the project once it is commenced, and that the Surveyor Francis Bettison be asked to officially oversee the project checking half way through and on completion of the work. The Clerk is to inform the Council’s insurers once work commences.
10. Recommendations of the Cemetery sub-committee on plans to improve the access to the cemetery and extend into the new field. 87/10. (62/10). The Chairman reported on the findings of a site meeting held on 13th April. A plan showing the proposed changes to the entrance and suggested landscaping was distributed. Following discussion it was agreed to accept the proposals in principal, subject to further feasibility meetings by the sub-committee to confirm the details of the project and cost. Sub-committee members are Miss M Allen, Mr P Barons, Mrs S Reid, Mr D Simkins and Mr D Butland.
11. Information from the Devon Rural Skills Trust on proposal to arrange a hedge-laying course. 88/10. (32/10). The Devon Rural Skills Trust has offered to arrange a hedge-laying course in the autumn to lay the hedge on the boundary between the Parish Garden and the allotment gardens behind St Andrew’s Church. The cost to the Council will be £3 per yard. It was agreed to accept the offer.
12. Letter from a local resident proposing an alternative use for the Parish Garden. 89/10. (192/09). A local resident has expressed interest in creating a community garden on the site of the Parish Garden, with the support of the Home Grown Community Owned CCD programme. Following discussion on the existing project to create allotment gardens in the parish, and also reference to the Public Meeting held on 17th June 2009 to obtain local views on the future management of the space, it was decided not to support the request.
13. Report on Parish Paths. 90/10. (60/10). The P3 grant has been received which will cover the cost of the annual strim. It was agreed to arrange a cut in April. The Clerk is to contact Mr P Guy about some outstanding matters concerning footpath management.
14. Play Park Inspections and maintenance work to play equipment. 91/10. (61/10). The official report following the annual inspection of the play parks has been received. There are some recommendations for maintenance work under a low risk category. Mr Cheadle agreed to inspect the bolts on the flat swings in Crapstone Play Park. It was agreed to add the painting and securing of the goal posts in the Buckland play park and the painting of the goal posts in the Crapstone field to a work schedule. It was further agreed that Mr Barons and Mr Butland would inspect the boundary hedge in the far corner of the play park to advise on ways to make it more secure. It was also agreed to make arrangements for the chain on the jungle gym to be repaired.
15. Complaint received from local residents about the Beacon Bus service in Buckland Monachorum. 92/10. It was noted that Councillor Sanders was making enquiries into the standard of the local bus service following recent complaints. He has advised that it is necessary to provide full details of the time, date and type of complaint for a report to be submitted to DCC on the matter. It was noted that timetable information was not displayed at all the bus stops. It was agreed that an article could be placed in the next issue of Miscellany on the local bus service and how to make complaints.
16. Communications from other Agencies. 93/10. Dartmoor National Park has provided information on its latest stage in developing the Authority’s commitment to community engagement and participation. It was agreed to request a visit from a Member. The DNPA has also provided information on the next Dartmoor National Park Forum meeting to be held on 28th May at 2.15 in Parke, Bovey Tracey.
17. Training. 94/10. The SLCC has provided information on a Working With Your Council induction course arranged for 25th May and 29th June. The cost of the one-day course is £210. It was agreed that this was too expensive for attendance by the Clerk or Members.
18. Minor repairs and highway matters to be reported to DCC Highways.
95/10. Potholes are developing at the entrance to the car park adjacent to the Yelverton Play Park.
96/10. There is a blocked drain in Modyford Walk.
97/10. A local resident has made a request for an inspection of the trees and hedge on the cemetery boundary with Cross Park. It was agreed to seek advice from the WDBC conservation/tree officer.
98/10. Information has been received about a road closure and diversion in Harrowbeer Lane, on 28th June to 1st July 2010.
99/10. Correspondence from resident at Abbey Meadow requesting a street light on the estate. It was agreed to pass this to Councillor Sanders. The Abbey Meadow is a private estate and the entrance road has not been adopted by DCC Highways.
19. Correspondence.
· Information has been received from Councillor Sanders about concerns over the re-organisation of the Ranger Team at the DNPA. It was agreed to ask DNPA for direct information on the changes that are being considered.
· WDBC - information on changes to the Council’s pest control services.
· WDBC – West Devon’s LDF core strategy update.
· Miscellany Newsletter. Mr Cheadle was in receipt of the latest publication and distributed copies to Members for onward delivery in the community.
20. Future Meeting Dates.
Wednesday 12th May, Planning meeting at Clearbrook Village Hall commencing 7.30pm.
Tuesday 25th May, Planning meeting at 7pm followed by the AGM of the Parish Council at 7.30pm in the committee room, Buckland Monachorum Village Hall.
Wednesday 9th June, Planning meeting in the committee room in Yelverton War Memorial Hall. 7.30pm.
The meeting closed at 8.55pm.
BUCKLAND MONACHORUM PARISH COUNCIL
ANNUAL PARISH MEETING 2010.
Draft Minutes of the Annual Parish Meeting held in Yelverton War Memorial Hall on 21st April 2010 at 7.30pm. There were 21 members of the public and representatives of the Parish Council, Devon County Council, Borough Council, Police and Dartmoor National Park.
1. Chairman’s Introduction. Mrs Challiss welcomed everyone to the meeting and reported that apologies had been received from Councillor Margaret Garton, the Parish Council Chairman Mr D Simkins, the School Governor Mrs S Reid and Dartmoor Ranger Mrs E Briens. Mrs Challiss introduced Mr Graham Cornish the Devon County Council project manager for the National Cycle Network who was present to give a talk on the latest phase of the project.
2. The National Cycle Network and Progress of the Local Phase of the Project.
Mr Cornish talked about the current phase of the project to build a new bridge over the river Walkham. He included a brief history of the area and included photos of the original timber Brunel bridge and mine workings, and the later structure of brick with gothic arches (1926), which was demolished in 1960. The bridge was 132 feet high and 367 yards long. Mr Cornish also showed plans and an artists impression of the proposed new bridge. A steel lattice arrangement will echo the original Brunel Bridge’s fanning timber structure on slender concrete piers, and concrete abutments are to be formed with a textured finish reflecting the original structure’s Dartmoor granite bearing plinths. Open steel parapets with an offset top rail will provide spectacular views out over the treetops; two resting bays are to be provided at the two central pier tops. and, Planning consent has been agreed and tenders are being sought. The estimated cost of the new bridge is £3.4 million. Subject to a successful tender the work should begin in September 2010 and be completed by January 2012.
3. Questions.
a. The alignment has been chosen to have minimal impact on the surrounding mine workings and predominantly hugs the original railway alignment thus minimizing the impact on mature trees and shrubs. The alignment also allows the original Brunel Pier base to be retained as a feature on the cycle route.
b. Planning consent has been agreed and tenders are being sought.
c. The estimated cost of the new bridge is £3.4 million. Work should begin in September 2010 and be completed by January 2012.
d. A safety audit is being carried out on the new sections of the cycle route near Leg O’Mutton, and improved signage will be considered. A gate at the top end of the cycle track will deter animals from straying in to the area
4. Reports on Events in the Parish and Matters of Interest to the Parish.
a. Report by the Local Community Police Officer, PC Graham Callender.
PC Callender reported a low crime rate, reduced by 43% in the past 3 months. Crime was mainly minor vandalism, thefts from garden sheds and cars. Two officers cover the Parish: Dave Pickles covers Yelverton and Graham Callender covers Buckland Monachorum, Clearbrook, Crapstone and Milton Combe. The local police are working with other agencies under a new scheme called PACT. PACT stands for Partners And Communities Together. It is a method, which allows the police and their partner agencies to engage with all elements of the community. A successful meeting was recently held in St Andrew’s School.
b. Report by the Chairman of the Parish Council Mr David Simkins. The vice-Chairwoman Mrs Sally Challiss read the report from Mr Simkins. (Appendix A).
c. Report by Local Dartmoor Ranger Andrea Crisp.
Andrea was covering for Ella Briens. Andrea gave a report on the current work of the Rangers and general management of the Moor. Fires have been causing concern again recently; it is considered that some fires have been started deliberately. The Rangers seek co-operation from local communities in promoting safe use of the moor and also safe dog walking. Some farmers are reluctant to place stock in popular areas because of the increased risk of harm to stock from dogs and thoughtless visitors. DNPA works closely with DEFRA on different levels and co-ordinate over the management of the moor. Complaints have been received about the continued storage of gravel in the bomb bays on the Harrowbeer airfield; DNPA are talking with Maristow about the issue, which is the result of an historical agreement with DCC Highways. The Tavistock Task Force volunteers have been working on the Tramway near Chub Tor, an interpretation board providing historical information is due to be erected near the old barn soon. On the 27th June the Dartmoor Classic Bike Race will be passing through the Parish to Tavistock. Cars venturing on to the moor continue to cause concern in some areas. DNPA is working with the commoners, farmers and landowners to undertake prevention work, which includes banking up the verges. DNPA is reluctant to prosecute car owners and relies on providing advice and education.
d. Report by DCC & WDBC Councillor Phil Sanders.
Councillor Sanders reported on concerns over proposals by DNPA to restructure the Ranger cover as part of cost cutting measures. He also reported on changes to the Free Bus Pass scheme, which came in to effect from 1st April. He reported that the Waste and Recycling system is also undergoing major restructuring. The changes are being phased in and will include increasing the number of boxes per household, and the collection of plastics, and food waste. Changes to the collection periods will also be phased in. Recycling and food waste will be collected weekly, but residual waste fortnightly together with garden waste and cardboard. Councillors are provided each year with a locality budget for community projects and Councillor Sanders reported that the Parish request for additional grit bins would be included on the list for consideration. He will be contacting DCC Highways for confirmation of acceptable locations and that the bins will be kept topped up by DCC.
e. Report by Governor of St Andrew’s Primary School Mrs Sally Reid.
Mrs Reid was unable to be present and the Clerk read out her report. (Appendix B).
5. Reports on Village Halls.
The following representatives presented reports.
a. Clearbrook Village Hall. Mrs Chris Newberry reported on events past and planned for the future. A new heating system had recently been installed. The Hall was well used by a variety of clients including many outside of the area. A fund-raising Burns Night for the Haiti appeal and Devon Air Ambulance had been held, and local free events for Villagers included Barbecues, fireworks, and Christmas parties.
b. Milton Combe Village Hall. Val Stuart reported that a new kitchen had recently been installed. The Hall continued to function well within a small community and varied and exciting events were held with the support of Villages in Action.
6. Parish Charities.
Mr White reported on the Drake’s Trust. The capital fund is small and grants can only be made from the interest received, which this year was very little and no grants had been approved.
Miss Allen reported on the local Buckland/Horrabridge Charity. Last year the Charity assisted three people. The Charity can only give grants from interest gained on capital, which was providing a very poor return in the current economic climate.
7. Mrs Challiss reported that the Parish Council had signed up to the 10:10 carbon reduction challenge, and the Parish Council would be promoting this locally.
There being no further business Mrs Challiss thanked everyone for taking the time to attend, and refreshments were served.
The meeting closed at 9.30pm.
ANNUAL PARISH MEETING 2010 APPENDIX A
CHAIRMAN’S REPORT PARISH MEETING 2010.
In June we started off with a small public meeting to discuss the way forward with the Memorial Meadow behind St Andrew’s Church. The original plan was for it to be used for the burying and scattering of ashes but this had not proved popular and did not happen so, following suggestions made at the public meeting, it was decided to create the Parish Garden in its place. Local horticulturalist David Miles kindly assisted us by drawing up a planting scheme and in January the shrubs arrived, and were planted by the members of the parish council with David’s guidance. A granite seat has also been located in the Garden and you are invited to go along and have a look and enjoy the space.
Staying with the outdoors the Parish footpath leaflet was becoming a little dated; a new leaflet was needed so I put on my walking boots and came up with two new walks one all around the parish and a shorter one from Leg O Mutton to Clearbrook and back. Our thanks go to the Drake Manor, the Who’d Have Thought It, the Skylark and the Leg o Mutton Inns, and the Garden House and Knightstone tea rooms, who all kindly sponsored the cost of production. Samples of the leaflet are here for you to take away tonight.
In July the WDBC consulted The Parish Council on suggestions for a name for the two new housing developments in Crapstone and Buckland Monachorum and our suggestion of Abbey Meadow and Butland Meadow was accepted.
Following on from our very wet summer last year and the equally wet winter a lot of water flowed through Buckland Monachorum, this caused some flooding chaos. Following consultation with WDBC a supply of sand was made available to the Parish Council. This is now sitting in a new bin located in the Church car park in the centre of Buckland Village by kind permission of the PCC. Sally Reid of Brook Cottage has taken charge of the sand bags, which you are welcome to collect from her and fill with sand for your own flood protection. Sand bags can also be collected from Sue Britton in Clearbrook and Richard White in Milton Combe.
This winter served on us all very icy conditions. The DCC salted some of the roads but not all of them leaving Milton Combe and Clearbrook almost inaccessible for several days. On this subject the Parish Emergency Committee met to consider the matter and suggest improvements that could be made. The DCC is currently considering some of the changes we have suggested to the gritting route in order to improve the situation for the future. We have also requested extra grit boxes for various locations in the Parish. In this type of weather related emergency it would be good to know that everyone is safe and well. We can’t possibly hold records of all venerable people, but if there is any one out there who feels they would benefit from being on a contact list, so that they can receive a phone call or visit in situations where there is a major power loss, or isolation due to inclement weather, please contact the Clerk or one the Members and we will set one up.
At the beginning of the year we were very generously bequeathed a sum of money to manage and maintain the cemetery in Buckland. We decided to spend some of it on a refurbishment of the Lych-Gate that is becoming a little tired. Over the summer you are likely to see some scaffolding and some skilled carpenter builders carrying out repairs. Please no parking in front of the gates while this is on going.
Finally we will be debating in Council how we are to celebrate the Queens Diamond Jubilee in 2012. If you have any ideas please contact the Clerk or one of the Members.
David Simkins.
Chairman Parish Council
April 2010.
ANNUAL PARISH MEETING 2010 APPENDIX B. REPORT BY MRS S REID, SCHOOL GOVERNOR
St Andrew’s Primary School, Buckland Monachorum, continues to thrive. In the School Profile published in November 2009 validated SATS results in Key Stage Two showed all eligible pupils achieving Level 4 in English, Maths and Science, and Level 6 results were 87% in English, 60% in Maths, and 80% in Science. Results have remained consistently high over a number of years.
The School roll in January this year stood at 210 with the equivalent of 9.75 teaching staff. Allocations have recently been made by the Local Authority to Reception class for September 2010 and as in previous years the school was markedly oversubscribed. However those living within the catchment areas and with siblings at the school have been allocated places. About 50% of leavers move on to Tavistock comprehensive and the rest go on to secondary schools in Plymouth such as Devonport High School.
In February Sarah Pendle was appointed the new headteacher and Julie Tailyour subsequently became deputy head. They lead a dedicated team of teachers, classroom
assistants and ancillary staff. Last year the school said sad farewells to Sylvia Riley, Liz Peake and Ruth Oakes, and this year to Alison Carter. On the Board of Governors Graham Osborne, who served the school magnificently, retired, as did David Timmins and Laura Cox.
The school continues to provide wonderful enrichment activities for the children including Choir, Drama, (as those who saw the excellent production of Macbeth will testify), Environment club, Conversational French, and country dancing. Strong international links are maintained through the British Council funded Comenius project, which currently joins St Andrew’s with schools in Naples, Dortmund and Okehampton. The children gain so much from sharing technology, creative writing and music projects with these European schools.
The school, in line with Government policy now runs a before and after- school club known by all as the Fantastic Fun Club. This takes place in the Baptist Chapel and the school buildings and grounds. Close links have been forged with the local community recently by the PACT meeting hosted by the school which represented groups such as the
police, fire brigade, libraries, and the school’s community orchard project. On this day also the children magnificently played lunchtime hosts to a number of their grannies and grandpas!
Mrs S Reid, School Governor
April 2010.
BUCKLAND MONACHORUM PARISH COUNCIL
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 23rd March 2010 in the Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mr D Simkins (Chairman), Mr P Wing, Mr R White, Mr D Butland, Mr P Barons, Mrs C Newberry,
Miss M Allen, Mr R Cheadle, Mrs S Challiss, Mrs S Reid and Mrs E Simkins (Clerk).
Apologies from Councillor Philip Sanders (DCC and WDBC) and Councillor Margaret Garton (WDBC).
1. Apologies: 50/10. Mrs C Allan and Mrs S Britton.
2. Declaration of Interests and amendments to the Register of Interests. 51/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 23rd February 2010. 52/10. Mr Wing proposed and it was agreed to approve the minutes of the 23rd February 2010.
4. Matters arising from the minutes. 53/10. (41/10). WDBC has reported on the West Devon Mayoral Awards, the Parish Council nominees were not successful. (32/10). Devon Rural Skills has reported that the group can undertake the work to lay the boundary hedge near the Parish Garden. Written confirmation and a quote for consideration by the Council will be provided.
5. Approval of the minutes of the planning meetings held on 23rd February 2010 and 10th March 2010. 54/10. Mr Wing proposed and it was agreed to approve the minutes of the 23rd February and 10th March 2010.
6. Matters arising from the minutes and other planning matters. 55/10. There were no matters arising from the minutes.
7. Finance.
56/10. (29/10). Compost bins: No sales reported.
57/10. (30/10). Receipts and payments: It was agreed that the following payments be approved.
101380 EDF Energy, lighting of Xmas tree. £59.79
101381 Perfect Pastures contract fee for grass cutting. £837.09
101382 Mr T Liversidge, maintenance works to play parks. £120.00
101383 Tavistock Gazette advert for quote on cemetery work. £23.21
101384 Mr T Liversidge contract work.£59.09
101385 Grass cutting contract to cemetery and play parks. £709.84
101386 Member Travel expenses to Planning seminar, Exeter. £30.80
101387 Fee for DAPC Planning seminar, Exeter. £52.88
101388 Hire of Yelverton War Memorial Hall for meetings. £15.00
101389 Donation to the Buckland Cricket Club. £100.00
D/D Talk Talk telephone charges. £22.52
D/D PWLB half yearly loan repayment. £1977.27
58/10. (31/10). Received: P3 grant from DCC,£1,400. First instalment of precept £17,106.00.
8. Progress Report on the Lych Gate Project. 59/10. (32/10). The advert inviting quotes was placed in the Tavistock Gazette with a closure date of 29th March. 5 requests for the schedule of work have been received. Mr Farnham, Mr Facey, Mr Hodges, Mr Fisher and Mr Rasdall.
9. Report on parish paths and other footpath matters. 60/10. (37/10). A grant for P3 work has been received, this only covers the cost of the strimming contract. DCC is considering the request for an additional amount towards the cost of improving footpath 19.
10. Play park inspections and maintenance work to play equipment. 61/10. (38/10). It was agreed for the Clerk to approach a local tradesman to undertake the maintenance work to the Woodlander, the old and damaged park bench, and the log train. Mr Baron’s has placed safety matting under the bench near to the jungle gym climbing apparatus and improved the closing mechanism on the entrance gate to the Buckland Monachorum play park.
11. Interments and matters concerning the Cemetery. 62/10 (39/10). Mrs Littlejohn’s is meeting with the Clerk on 25th March to discuss the location of her memorial bench. The location was agreed with the GP Committee on 20th February. Following discussion it was agreed to hold a Cemetery sub-committee meeting on site on 12th April to begin the planning of re-landscaping and extension into the new field.
63/10. A request has been received from a resident in Cross Park asking the Members to inspect the trees on the boundary hedge with the cemetery. It is reported that the trees are becoming over grown and possibly dangerous. The sub-committee will make an inspection on the 12th April and report back.
12. Communications from other Agencies. 63/10. Information has been received on a meeting of the West Devon Transport Access Group. It was agreed to publicise the meeting on the local notice boards. 64/10. A newsletter from the Tamar Valley AONB advisory forum was circulated. A meeting is taking place on 29th April in the Tamar Valley Centre. 65/10. Information on the Southern Parishes Link Committee and LiNKDevon was circulated. 65/10. Mrs Reid reported on the recent Benefice Service she attended in Tavistock.
13. Training. 66/10. Mrs Allan attended the ‘Getting to Know the Planning System’ training event on 23rd March at the Kenn Centre.
14. Decision on whether to set up a community group to work on creating a parish plan for each village in the parish. 67/10. Following discussion it was agreed that parish plans could be useful in providing guidance in local decision-making. It was also agreed that due to the diverse character and size of the five villages making up the parish, a separate plan would be required for each. It was agreed that publicity about parish plans could be placed in Miscellany to gauge local enthusiasm for a project to produce the plans. It was noted that CCD offers support guidance and a tool kit.
15. Minor repairs and highway matters to be reported to DCC Highways.
68/10. A number of potholes require filling: One near the roundabout in Yelverton in the direction of Dousland, one on the on road in the direction of Pound, and a couple on the road leading from Crapstone towards Buckland Village.
69/10. There is a blocked gully in Abbey Lane, top end in the direction from Crapstone to the Abbey, near the first gate on the left.
70/10. During wet weather large puddles form either side of the road by the crossing/island near the Yelverton roundabout on the A386.
71/10. There is confusion over who is responsible for clearing the highway following hedge cutting.
72/10. Parked cars are continually blocking the exit from the pedestrian crossing leading to the Surgery in Yelverton. The road marking is wearing away and needs refreshing. This matter was reported to DCC some time ago and the work was placed on a work schedule for attention. The matter has been reported to the community police officer.
73/10. The grass-cutting contractor has reported a problem with dog fowling on the verges of the road near the Yelverton surgery. Mr Cheadle and the Clerk will check the area. It is understood that where there is dog mess, the grass will not be strimmed.
16. Arrangements made by the Miscellany committee for the spring publication. 74/10. Only a few articles remain outstanding. The publication is on target.
17. Correspondence.
Email from Ms Batten about a geocache that has been positioned in the Devonport Leat Tunnel near Chub Tor. It was agreed to take no action.
DNPA letter about a Natural England publication on Practical Guidance to the Duty of Regard.
DNPA Access Forum Annual Report.
Tamar Valley Spring/Summer newsletter.
18. Future Meeting Dates.
Tuesday 27th April, Planning at 7pm followed by full council meeting at Milton Combe Village Hall.
Wednesday 12th May, Planning meeting at 7.30pm in Clearbrook Village Hall.
Tuesday 25th May, Planning at 7pm followed by AGM of the Parish Council in the Committee Room, Buckland Monachorum Village Hall.
The meeting closed at 8.50pm.
BUCKLAND MONACHORUM PARISH COUNCIL
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 23rd February 2010 in the Committee Room, Yelverton War Memorial Hall at 7.30pm.
Present: Mr D Simkins (Chairman), Mr P Wing, Mrs C Allan, Mr R White, Mr D Butland,
Mr P Barons, Miss M Allen, Mrs S Britton, Mrs S Reid and Mrs E Simkins (Clerk).
Also present: Councillor Margaret Garton (WDBC).
Apologies from Councillor Philip Sanders (DCC and WDBC).
Mrs Garton made a report to the Members on Council Tax matters and the shared services programme with South Hams District Council. A new Waste contract has just been agreed and will be put in to effect shortly under a phased programme. A planning application by a local developer to expand the Yelverton Business Park was recently withdrawn to enable discussions to take place on amendments to the proposal.
1. Apologies: 23/10. Mr R Cheadle, Mrs S Challiss, Mrs C Newberry
2. Declaration of Interests and amendments to the Register of Interests. 24/10. There were no declarations or amendments.
3. Approval of the minutes of the meeting held on 26th January 2010. 25/10. 25/10. Mrs Britton proposed and it was agreed to approve the minutes of the 26th January 2010.
4. Matters arising from the minutes. 26/10. There were no matters arising.
5. Approval of the minutes of the planning meetings held on 26th January 2010 and 10th February 2010. 27/10. Mr Wing proposed and it was agreed to approve the minutes of the 26th January and 10th February 2010.
6. Matters arising from the minutes and other planning matters. 28/10. There were no matters arising from the minutes.
7. Finance.
29/10. (08/10). Compost bins: No sales reported.
30/10. (09/10). Receipts and payments: It was agreed that the following payments be approved.
|
101370 |
Donation to Neighbourhood Watch. |
30.00 |
|
D/D |
Talk Talk phone charges. |
23.18 |
|
101371 |
DAPC conference fee. |
47.00 |
|
101372 |
Clearbrook Community Association. Hire of hall. |
6.00 |
|
101373 |
Work to install pedestrian gate in the Parish Garden |
80.00 |
|
101374 |
Refund on materials to repair bus shelter roof. |
20.58 |
|
101375 |
Buckland Monachorum Village Hall. Hiring. |
8.00 |
|
101376 |
Clerk salary and expenses. |
692.63 |
|
101377 |
Inland Revenue |
59.78 |
|
101378 |
DCC/LGPS |
191.32 |
|
101379 |
EDF Energy Xmas tree lights. |
59.79 |
31/10 (10/10). Received: Research fee £10, inscriptions £25, Sale of plot A5.10 and interment of ashes £260.
8. Report on General Purpose’s sub-committee site meeting on 20th February 2010 and progress report on the lych gate project. 32/10 (261/09). The notes and recommendations of the sub-committee have been distributed to the Members. It was noted that a notice inviting quotes for the work to the lych gate has been placed in the local gazette. Following discussion it was agreed that Parish Garden would be a suitable name for the newly planted meadow. Mr White proposed and it was agreed to accept the recommendations of the sub-committee.
33/10 (146/08). It was noted that a complaint has been received from Mr M Stansbury about the condition of the concrete bus shelter near Milton Combe bus turning area. The condition of the shelter has been monitored since the last complaint was received from Mr Stansbury in June 2008, and advice obtained from the Environmental Services, minor repairs have also been carried out. It was agreed to reply to Mr Stansbury informing him that the complaint was taken seriously and the Members continued to monitor the condition of the bus shelter on a regular basis following completion of minor repairs in 2008 and advice received from the Environment Office. It was also agreed that should it become necessary to dismantle the shelter there was no guarantee that the Parish Council would be able to immediately replace the shelter with a new one. If the situation arises then a survey would be made to identify the level of use before making a decision.
34/10. It was also noted that Mr Stansbury requested consideration towards installing a street light in Milton Combe near the bridge and Church. Following discussion it was agreed to inform Mr Stansbury that The Parish Council supports current guidelines and ideas for reducing energy consumption and has recently signed up to the 10:10 climate change project to cut carbon emissions in 2010. Local Authorities are being encouraged to re-think policy on street lighting and where possible reduce or restrict the use of lights. These considerations together with the fact that there is no current provision for the installation of additional street lights in the annual budget, means that the Council would not be able to support a request for an additional street light in Milton Combe in 2010/11. This does not mean that in the future the situation may not change, especially if it can be demonstrated that there is an overwhelming need in the Village.
35/10. Mrs Allan reported on the condition of the bus shelter in Crapstone. The shelter roof has a hole in it and there is overgrowth of ivy that needs cutting back. There are outstanding plans to redevelop the area and when this work is begun the shelter will be replaced as part of the proposal for redevelopment. The Chairman will make a further inspection to determine what level of maintenance work is required.
9. Report on the Buckland Monachorum Allotment Society, and the project to provide allotment gardens.
36/10. Miss Allen reported that there had been great disappointment when the grant application missed the deadline for receipt due to a breakdown in communication. Arrangements are being made for an AGM in May in order to re-form the committee of the Society. Publicity will be included in the next edition of Miscellany. It was noted that the National Trust at Buckland Abbey was interested in the project and advice could also be obtained from the Tamar Grow Local Group.
10. Report on parish paths and other footpath matters. 37/10 (13/10). Mr Simkins reported that the annual grant application had been completed and this year included a bid for funds to improve the surface of footpath 19. He also reported that a web site called Walking World had accepted details of local Parish walks.
11. Play park inspections. 38/10 (14/10). The new rota for inspections was distributed. It was reported that a section of the log train equipment was beginning to rot; this could be added to the list of repair work identified at the GP meeting.
12. Approval of work in the cemetery and interments. 39/10. Interment of ashes A5.10, reface memorial and amend inscription P10, amend inscription D5.5.
13. Discussion on ideas for marking the 60th anniversary of the coronation of the Queen. (2012). 40/10 (17/10). Further ideas received for possible means of marking the anniversary include a water trough/fountain for dogs located on the route of the new cycle/pedestrian path, and for the Parish Garden to be dedicated to the anniversary.
14. The Annual West Devon Mayoral Awards – 41/10 (18/10). It was confirmed that Mr Fairchild’s name has been nominated. It has also been suggested that Mrs C Stevens and Mrs L Downing be nominated if sufficient information can be gathered to complete the forms in time for this year’s deadline.
15. Reports on communications from other agencies. 42/10. a). An invitation has been received to a Benefice service in Tavistock on 19th March at 7.30pm. Mrs Reid and Mrs Allan volunteered to represent the Council. b). An invitation has been received to a Community Safety Forum in Ivybridge on 25th February from 12.30 to 16.00. c). An invitation to a public services event taking place in St Andrew’s School, Buckland Monachorum on Wednesday 10th March at 3.15pm. d). Newsletter from Inspector David Hammond providing latest news on Partners and Communities Together (PACT). e). Notice of the next Southern Parishes Link Committee meeting taking place on 25th March at 7.30pm. Mrs Allan volunteered to attend and would raise concerns identified following the recent freezing weather. f). News from the Tamar Valley Advisory Forum and invitation to the meeting on 29th April. g). Minutes of the Roborough Commoners’ AGM. Mr Butland reported that the Committee were increasingly concerned about problems created on the Moor and the danger to livestock from dogs not kept under control by their owners.
16. Training events and report on the Rising to the Challenge conference on 8th February. 43/10. The Clerk reported on the Rising to the Challenge event that was attended by representatives from 58 Parishes. The event covered topics from future structural reform, council’s as community leaders, planning for the future to strategic planning and managing projects and staffing and recruitment issues.
17. Reports of minor repairs and highway matters.
44/10. WDBC has reported that it was not responsible for the trees on the path linking Modyford Walk with Cuxton Meadows.
45/10. The DCC has responded to requests for a change to the road gritting and for additional grit boxes. Members were not entirely satisfied with the response and the Chairman will ask for further clarification. The matter could also be raised at the Southern Parishes Link Committee meeting.
46/10. Councillor Phil Sanders has responded to letters about the gritting schedule and also concerns about road safety near the new Abbey Meadow estate, and will make enquiries on the Members’ behalf.
47/10. WDBC has consulted with the Members on the naming of the extension to the Briar Tor Estate. It was agreed that a continuation of the existing system of numbers was sensible.
48/10. Mr Butland reported that the Roborough Commoner’ were interested to learn if a cattle grid or some other control for stock was going to be introduced on the cycle route when the bridge was constructed. Following discussion it was agreed to invite Mr Cornish (project manager) to speak at the forthcoming Annual Parish Meeting.
18. Correspondence.
Licensing Act survey/consultation www.culture.gov.uk/reference_library/consultations/6574.asp responses should be made by 26th February.
WDBC Public Transport Survey. The Local Strategic Partnership is conducting a survey to try and ascertain what improvements local people believe would make transport and travelling better in West Devon. Forms were distributed to Members.
WDBC information on the latest developments in the Local Government Review in Devon.
Information from Green Communities supported by the Energy Saving Trust.
DCC new Strategic Plan – Investing in our Devon 2009-13.
Information on the new constituency boundary.
Publicity from Tavistock Town Hall on forthcoming events.
CPRE Annual Report 2009.
Information on the Devon & Cornwall Police Authority meeting to be held on 4th March in Okehampton.
Dartmoor National Park Biodiversity Newsletter 2009/10.
49/10. Mrs Allan proposed a vote of thanks to the Clerk for arranging the recent annual dinner.
19. Future Meeting Dates.
Tuesday 23rd March, Planning meeting at 7pm followed by full council meeting at 7.30pm in Buckland Monachorum Village Hall meeting room.
Wednesday 14th April, Planning meeting at 7.30pm in Milton Combe Village Hall.
Wednesday 21st April, Annual Parish Meeting at 7.30pm in the committee room Yelverton War Memorial Hall. Speaker is Mr Cornish, project manager of the national cycle route, which includes the proposed construction of a bridge over the river Walkham.
The meeting closed at 9.30pm.
BUCKLAND MONACHORUM PARISH COUNCIL
DRAFT Minutes of the meeting of the Buckland Monachorum Parish Council held on Tuesday 26th January 2010 in the Committee Room, Buckland Monachorum Village Hall at 7.30pm.
Present: Mr D Simkins (Chairman), Mr P Wing, Mrs S Challiss, Mr R White, Mr D Butland, Miss M Allen,
Mrs S Britton, Mrs S Reid and Mrs E Simkins (Clerk).
Apologies from Councillors Philip Sanders (DCC and WDBC) and Margaret Garton (WDBC).
1. Apologies: 01/10. Mr R Cheadle, Mrs C Newberry, Mrs C Allan and Mr P Barons.
2. Declaration of Interests and amendments to the Register of Interests. 02/10. (278/09). Mrs Challiss reported that she had recently been invited to join a new residents’ group to monitor planning applications in Crapstone. A form has been completed and will be forwarded to the Monitoring Officer at West Devon.
3. Approval of the minutes of the meeting held on 15th December 2009. 03/10. Mr Butland proposed and it was agreed to approve the minutes of the 15th December 2009.
4. Matters Arising from the Minutes. 04/10. (293/09). 10:10 Reduction of Carbon Emission Project. The Council has registered with the project. (294/09). PEG Exhibition. The exhibition has been postponed.
5. Approval of the minutes of the planning meetings held on 9th December 2009 and 13th January 2010. 05/10. Mr Wing proposed and it was agreed to approve the minutes of the 9th December and 13th January.
6. Matters arising from the minutes and other planning matters. There were no matters arising from the minutes.
7. Approval of the minutes of the Emergency Plan Sub-committee meeting held on 13th January 2010. 06/10. Mrs Britton proposed and it was agreed to approve the minutes of the meeting and the recommendations made by the sub-committee.
8. Matters arising from the minutes. 07/10. It was agreed to contact DCC to find out if additional grit boxes could be supplied to the following areas: Yelverton – 1 near to the garage and 1 near to the hairdresser’s at Leg O’Mutton. 1 in the shopping area and forecourt car park. 1 at the bottom of Harrowbeer Lane. Clearbrook – 1 below the village hall, 1 by the bridge at the top end of the village.
Milton Combe – 1 near the entrance to Leys Villas and 1 near the bus stop/war memorial. Buckland – 1 near the bus turning circle. Crapstone – 1 at the far end of the Crescent at the junction joining the moorland road.
9. Finance.
08/10. (283/09). Compost bins: No sales reported.
09/10. (284/09). Receipts and payments: It was agreed that the following payments be approved.
|
101360 |
Yelverton War Memorial Hall – hiring. |
20.00 |
|
101361 |
Roundabout subscription. |
6.00 |
|
101362 |
Buckland Monachorum Village Hall. |
8.00 |
|
101363 |
Milton Combe Village Hall. |
40.00 |
|
101364 |
Richard Eggins, hedge cutting. |
117.50 |
|
101365 |
Endsleigh Gardens, supply of plants. |
288.63 |
|
101366 |
Clerk salary and expenses. |
750.29 |
|
101367 |
Inland Revenue. |
59.92 |
|
101368 |
DCC, LGPS. |
191.32 |
|
101369 |
Mr Liversidge, contract fee. |
979.28 |
|
D/D |
Talktalk telephone charges. |
23.53 |
10/10. (285/09). Received: - Interment and burial ground fees: Inscription D3.10 £10, new monuments H3.15 and E5.3 £200, two interments, C5.9 and B5.4, £375.
11/10. A recently formed Neighbourhood Watch group in Crapstone has requested a donation towards the cost of setting up the scheme. It was proposed by Miss Allen and agreed to donate £30.00.
12/10. The grass cutting for Yelverton has been extended for a further five years under the terms of the existing arrangement.
10. Report on Parish Paths and other footpath matters. 13/10. (289/09). The research into the possible adoption of part of the path off the main Crapstone road is in progress.
11. Play Park Inspections. 14/10. (291/09). New inspection forms were distributed.
12. Approval of work in the cemetery and interments. 15/10. The Lych Gate: The Chairman has been in contact with the surveyor and the schedule for the work to the lych gate is being drawn up. It will be issued to obtain quotes from local builders specialising in conservation work. 16/10. The Meadow: The Chairman thanked the members who attended the planting of shrubs and trees in the Meadow on Saturday 23rd under the guidance of Mr David Miles, who kindly volunteered his time and expertise to assist in the landscaping. It was agreed that a new name will be required for the Memorial Meadow and it was also agreed that a Notice providing information to the public should be placed on site, and a further article placed in Miscellany.
13. Discussion on ideas for marking the 60th anniversary of the coronation of the Queen. (2012). 17/10. It was agreed that thought would need to be given towards ways in which the occasion can be celebrated in time to include it in the Council’s budget. A few suggestions have already been made which include the erection of a flagpole and a carved public seat. Members agreed to give the matter thought and the item will be placed on the agenda again for discussion.
14. The Annual West Devon Mayoral Awards – requests for nominations. 18/10. There are a few categories for nomination and following discussion it was agreed to make a nomination under The Mayor’s Green Award. It was agreed to nominate Mr Den Fairchild who has for some time volunteered his time to clearing the litter from the parish lanes.
15. Reports on communications from other agencies. 19/10. a). Southern Parishes Link Committee meeting agenda. The next meeting takes place on 25th March 2010. b). Roborough Commoner’s Association Agenda. The next meeting takes place on Wednesday 10th February; Mr Butland will attend. c). South Devon and Dartmoor CDRP information on a Community Safety Forum. A meeting of the Forum will take place on Thursday 25th February at The Watermark, Ivybridge, 12.30 to 16.00. d). Information from Devon and Cornwall Police on policing in West Devon. The information was noted and passed to Mr Butland d). Survey from WDBC on War Memorial Playing Fields. The Clerk will complete the form. e). Information from the Education Authority on consultation regarding school admissions and transport. The information was noted; Members can make their comments on the web site. f). Information on a Fairer Funding Campaign for Devon schools. The information was noted; Members can make their comments on the web site. g). Research by Bennet Leisure and Planning Ltd of outdoor sports provision in Devon. It was agreed to contact the local Clubs to find out if their sports provision is adequate. h). (297/09). Information from BIS about consultation on proposals to expand the financial services of the Post Office. It was agreed to support the expansion of the banking facilities in the Post Office service. i). DAPC has forwarded information on forthcoming training days. Mrs Allan has expressed an interest in attending a Planning day on 23rd March. This was noted and agreed.
16. Reports of minor repairs and highway matters.
20/10. There is a pothole in the main Crapstone – Buckland road just before reaching the Rectory.
21/10. There is ongoing problem with vehicles being driven haphazardly over the section of moor opposite the playing field near Long Ash, causing a lot of damage to the surface.
22/10. Mr Cornish has responded to the concerns expressed by Members over the lack of warning signs and directional signs at Leg O’Mutton near the cycle track. There is to be a Safety Audit and he will pass on the Council’s comments to the Team.
15. Correspondence.
· 2010 edition of the Delivering for Dartmoor newsletter – passed to Mr Butland.
· Annual invitation from DAPC to Chairman of the Council for inclusion on the list for possible attendance at a Buckingham Palace Garden Party.
· Various newsletters – distributed.
16. Future Meeting Dates.
It was agreed to hold a General Purposes sub-committee meeting on Saturday 20th February at 9.30am. Meet by the lych gate, Buckland Monachorum.
Wednesday 10th February 2010. Planning meeting at 7.30pm followed by a Miscellany meeting in the committee room, Yelverton War Memorial Hall.
Tuesday 23rd February 2010. Planning meeting at 7pm followed by full council meeting in the committee room, Yelverton War Memorial Hall.
The meeting closed at 9.10pm.
To request archive copies of minutes and agendas etc, please contact info@bmpc.info.
